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Hotline Tip: Should I Handwrite Or Type My Notary Certificates?

NNA Hotline Tips For NotariesIs it best to handwrite or to type in the wording on a Notary certificate? – J.B., Austin, TX

Legibility and permanence are critical when it comes to writing on any legal form. A typewriter most likely has the edge over hand printing when it comes to legibility, but the ink affixed by a pen is usually more difficult to remove, making the pen more permanent.

Both issues considered, it is probably best to fill out a certificate by hand, printing legibly with a fountain pen filled with black ink. This also provides a document examiner with plenty of samples of the Notary’s writing, in case it is needed for future reference.

Hotline answers are based on the laws in the state where the question originated and may not reflect the laws of other states. If in doubt, always refer to your own state statutes. — The Editors


Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained NNA Hotline counselors to help you with all of your notarial questions. Call (888) 876-0827, Monday through Friday, 5 a.m. to 7 p.m. PST; Saturday, 5 a.m. to 5 p.m. PST



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