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A Guide To The New Mortgage Signing Standards

The Signing Professionals Workgroup (SPW) recently announced newly recommended best-practices certification standards for Notaries who perform loan document signings. More details are available in the press release and article below:

SPW Press Release

Special Report: New Standards For Mortgage Signings

The recommended best-practices certification standards for Notaries performing loan signings are listed below:

  1. Certified Signing Specialist Code of Conduct
    Certified Signing Specialists will adopt the standards of professionalism and practice as defined in the Certified Signing Specialist Code of Conduct. To obtain and maintain the Certified Signing Specialist designation, you will be required to sign an acknowledgment stating that you will abide by the Code of Conduct’s Standards of Practice.
  2. Standardized Signing Script
    Certified Signing Specialists will follow a standardized script at the onset of a loan signing appointment, and will use the supplied standardized responses when explaining the function of specific loan documents when asked by the consumer. The SPW’s script is intended to be a guideline if the lender, title company or signing service does not provide one. You may use any script provided by a lender, title company or signing service that does not ask you to violate the law.
  3. Background Screening
    Certified Signing Specialists will satisfy an annual background screening that follows the search criteria and scoring metrics defined in the Standards with the addition of non-moving violations (2 points), which includes no insurance, failure to register vehicle, expired license plates, failure to pay, suspended driver’s license for child support and other violations.
  4. Certification Examination
    Certified Signing Specialists will complete an annual examination with a passing score of at least 80%. The examination is currently under development and will be updated each year to reflect changes in the industry.
  5. Errors and Omissions Insurance
    Certified Signing Specialists will maintain Notary errors and omissions insurance coverage of $25,000.

More information about the SPW and the Standards is available at

For more information about the Certified Signing Specialist Standards, email

For questions regarding your specific situation or account, email or call 855-762-5415.

Additional Resources:

SPW Certified Signing Specialist Standards Overview

Certified Signing Specialist Code of Conduct

Sample Closing Script

SPW Background Screening Standards

SPW Exam Overview

Chris Sturdivant, Director of Business Development for the National Notary Association, spoke with Notaries, via Skype, in Maryland during a Notary Public Day seminar. He discussed the new standards for mortgage signings, the creation of the Signing Professionals Workgroup, the future Certified Signing Specialist designation, and answered several questions from the audience.

Knowledge Center