Remote Notarization: What You Need To Know

Updated 3-10-21.

Editor’s note: Amid the COVID-19 crisis, the NNA is receiving heavy call volume from Notaries asking about Remote Online Notarization. Please refer to this frequently updated article for guidance before calling. If you live in a state that has authorized the practice and has rules in place — or if your state has issued emergency authorization — then you may perform remote notarizations. If your state has not authorized RON — or has authorized it but has not put rules in place — then you are not authorized to perform remote notarizations. However, if you have a signer requesting it refer them to one of the numerous companies that are set to perform them. (see list below).

As more states pass laws authorizing remote online notarizations, the practice continues to raise questions among Notaries and signers alike. What is remote notarization? Where can it be performed? Who can request it? Can I perform it? What technology is needed?

COVID-19 UPDATE, 3-25-20:

In response to the ongoing COVID-19 health emergency, a number of states have issued emergency measures allowing Notaries to perform remote online notarizations during the crisis. For full information and updates, see “States Take Emergency Action On Remote Notarization And Signers’ ID.”

Here are answers to the most common questions.

What is remote notarization?

With remote notarization, a signer personally appears before the Notary at the time of the notarization using audio-visual technology over the internet instead of being physically present in the same room. Remote online notarization is also called webcam notarization, online notarization or virtual notarization.

Is remote notarization the same as electronic notarization?

Many people confuse electronic notarization with remote notarization, believing they are the same. They are not.

Electronic notarization, or eNotarization, involves documents that are notarized in electronic form, and the Notary and document signer sign with an electronic signature. But all other elements of a traditional, paper notarization apply to electronic notarization, including the requirement for the signer to physically appear before the Notary.

The confusion arises from the fact that Webcam notarizations typically involve digital documents that are signed and notarized electronically. However they go a step further in that the transaction is conducted online rather than in person.

What states allow remote notarization?

Currently, 29 states have passed remote notarization laws. Out of those states, 25 have laws that are in effect as of January 1, 2020.

Also, due to the COVID-19 pandemic, several states that have not fully implemented RON or with pending legislation have issued special orders authorizing Notaries to perform remote notarizations early due to the emergency (See below).

Arizona, fully implemented

Florida, fully implemented (Additional COVID-19 emergency rules in place, see "COVID-19 UPDATE" above)

Idaho, fully implemented

Indiana, fully implemented

Iowa, fully implemented

Kentucky, fully implemented

Maryland, fully implemented

Michigan, fully implemented

Minnesota, fully implemented

Missouri, fully implemented

Montana, fully implemented

Nebraska, fully implemented

Nevada, fully implemented

North Dakota, fully implemented (see below for more details)

Ohio, fully implemented

Oklahoma, fully implemented

Pennsylvania, fully implemented

South Dakota, fully implemented but with limitations (see below)

Tennessee, fully implemented

Texas, fully implemented (Additional emergency ID rules for Notaries currently in place, see "COVID-19 UPDATE" above)

Utah, fully implemented

Vermont, (special situation due to COVID-19, see below)

Virginia, fully implemented

Washington, fully implemented

Wisconsin, fully implemented early due to COVID-19 crisis.

Effective October 1, 2019, Montana Notaries are permitted to perform remote notarizations for signers outside the state.

Vermont's online notarization laws took effect July 1, 2019. However, the effective date was deferred until the Secretary of State adopts rules to implement it. Due to the COVID-19 pandemic, the SOS temporarily authorized RONs for 180 days. Remote notarizations were permitted in Vermont from March 25, 2020, through September 21, 2020.

South Dakota currently limits remote notarizations to paper documents only and signers for remote notarizations may only be identified through the Notary's personal knowledge.

North Dakota's webcam notarization law took effect August 1, 2019. North Dakota issued guidance for remote notarization in March 2020.

Will other states permit remote notarizations in the near future?

States that have enacted remote notarization laws that have not taken effect yet include:

Alaska, effective January 1, 2021
Colorado, effective December 31, 2020
Hawaii, effective January 1, 2021
Louisiana, effective February 1, 2022

How do I prepare for remote notarization?

If you live in a state that has authorized remote notarization, simply follow the requirements of that state.

To find out what your state requires, visit your Secretary of State's website or check the NNA's Notary Law database for details of each of the laws mentioned above. The NNA also will continue to publish information as the states put their remote notarization programs into effect.

What kind of technology will I need to perform remote notarizations?

Each state that authorizes remote notarizations may establish its own technology standards and requirements.

There are a number of technology companies that offer end-to-end remote notarization systems. They include:

DocVerify
eNotary Log
Nexsys (this company primarily works with businesses)
Notarize
NotaryCam
NotaryLive
OnlineNotary.us
Pavaso
Safedocs
SIGNiX

In practical terms, signing up with one or more of these companies will provide most online Notaries with the technology they need.

What training do I need to perform remote notarizations?

Currently Florida, Nevada and Ohio have training requirements for prospective online Notaries.

To learn how to use remote notarization technology, each online notarization company will provide training for their respective systems.

Will being a remote Notary increase my market value?

If you are a mobile Notary, adding services to your business offerings may increase your value, but it depends on the market and customers you serve.

How will clients know I am a remote Notary?

Some remote notarization system companies market their services directly to the public, so you don't have to. A couple of the companies also have apps in the Apple App Store and on Google Play. A person who needs to have a document remotely notarized downloads the app, pays the fee and is connected to a remote Notary who can help them.

In these cases, companies function like signing services. Customers come to them for a notarization, and they schedule a remote Notary through their system. Typically, when you sign up, they will ask you when you are available to perform remote notarizations. You'll be paid a portion of the maximum fee for the remote notarization that the company collects from the signer through the app.

If you use a technology company that doesn't market directly to the public, you will need to market yourself to potential clients just like you do today for paper notarizations.

Can I list that I perform remote notarizations on my SigningAgent.com profile?

Yes. Every profile has an “Additional Information” section where you can put other qualifications and services. Go ahead and list it there.

Michael Lewis is Managing Editor of member publications for the National Notary Association.

Related Articles:

eNotarization, Webcam Notarization, Online Closings And eClosings: What's The Difference?

Webcam Notarizations: Redefining Personal Presence Or Opening The Door To Fraud?

Additional Resources:

Model eNotarization Act of 2017

166 Comments

Add your comment

Brenda Stone

28 Jun 2018

To my knowledge, none of these companies provide an opportunity for a "single" independent notary to rent a seat on their platform. If I am wrong, please correct me. Thanks for your efforts in this article.

sidney j. turner, sr

02 Jul 2018

what is this about?

Dav Brown

25 Aug 2018

I would like from Maryland to be also allowed to do video notary

Julie

14 Jan 2019

Wouldn't the laws for the state where the signer is apply instead of where the notary is?

gracie

16 Jan 2019

is this gonna have some cost for the notary,and higher cost for client?

19 Jan 2019

SUSAN PETRIE

22 Jan 2019

HOW DO YOU CONFIRM ID WITHOUT ACTUALLY HAVING ID IN HAND?

National Notary Association

Hello. Virginia uses a system known as "KBA" or "knowledge-based authentication" where a signer must answer a series of personal questions within a time limit to help confirm identity. For more details, please see this article: https://www.nationalnotary.org/notary-bulletin/blog/2016/07/webcam-notarizations-redefining-presence-or-fraud

Rosalind

04 Mar 2019

It seems like a bad idea. How do you comply with keeping a sequential journal, obtaining thumb prints required for certain documents, and checking IDs. If I read this correctly a remote notary will be a separate certification and training, so as long as a notary can opt out of becoming a remote notary to limit exposure and having more technology, then we'll see how it shakes out.

support@apostillenearme.com

04 Apr 2019

This is senseless. Aren't you guys suppose to protect us?

Chirag H Patel

22 Apr 2019

There is also OnlineNotary.net, based out of Virginia which you guys missed putting here.

Craig Schauer

01 Jul 2019

Obviously you can't stamp remotely... what takes the stamp's place?

.Geneva wilkerson

03 Jul 2019

Need to know the answer to Craig's question

Michael W Blackburn

29 Jul 2019

Our responsibilities to verify I.D., to determine if the signer is mentally capable, and more dangerously under coercion, is significantly hampered. This of course increases the opportunity for fraud and the notaries liability goes through the roof. Why would anyone consider this a good idea??

Matt

Turns out RON is very bad news. All you have to do is read the analysis that the CA Asm. Judicial Committee issued this year on AB 199, the now dead CA online notary act of 2019. Also, the TX SoS is now having second thoughts about the lack of biometrics being collected during notarial acts AND the TN SoS has issued Emergency Guidance. 22 states may have passed RON laws but 28 states, including the largest in the nation, has said no thanks, and for good reason.

Cindy

I guess I am a little confused as to how this will work. How would we stamp the document with our seal?

Jay Vance

02 Aug 2019

I am a commissioned Texas notary public and have recently branched out into remote notarization. Here are a few things to know. First, in order to perform remote notarizations in Texas, one must first be a commissioned NP, then go through an additional application process and pay a $50 fee in order to legally perform remote notarizations. There currently is no training requirement in TX for either traditional or remote NPs. Becoming an authorized remote NP is actually the least complicated part of the process. There are several additional requirements which must be met in order to perform remote notarizations. These include the use of an online audio/video platform which digitally records the audio and video interaction between the NP and the signer(s), provides the ability for all parties to digitally sign documents (more on digital signatures in a moment), and record and store the digitally signed document(s) along with the audio/video recording for a period of 5 years. While someone with a lot of tech savvy could conceivably cobble together such a system from “off the shelf” software and hardware, for all practical purposes the remote NP will need to subscribe to one of a number of online services specifically designed for this purpose. These services typically offer both desktop and mobile applications for the NP and signer to use to complete the signing process, record and store the A/V and digital documentation elements, and provide an integrated electronic payment system so the NP can collect the appropriate fees. The remote notarization platform should also integrate with a third-party provider of identification confirmation services. In Texas, the relevant state statutes explicitly require that identity confirmation be performed by an entity which is not associated in any way with either the NP or the remote notarization platform provider. Typically the fees charged by the platform provider include the cost of using the third-party ID authentication service. It is worth mentioning that the inclusion of a third-party identification service in this process actually provides a higher level of identification confirmation than a traditional face-to-face notarization utilizing only a picture ID. This is because not only must the signer provide an acceptable ID artifact which can be digitally scanned and recorded by the remote notarization platform—either by holding the ID up to a webcam or taking a photo of it with a mobile device—but the signer must also answer a number of personal questions the signer should know the answers to. This process, known as Knowledge-Based Authentication, or KBA, incorporates information available from various data sources into the confirmation questions: places of residence, vehicle information, even names of relatives. The signer must correctly answer a high percentage of the questions in a relatively short period of time in order to complete the verification process; this information is also saved along with the A/V recording and the digital signed documentation. With regard to digital signing, the remote NP must also obtain from a recognized third-party provider something called a “digital certificate.” In a nutshell, this is an electronic file consisting of an encrypted pair of digital “keys.” The private key is stored on the remote NP’s computer, while the public key is saved in the remote notarization platform. Every time a remote notarization transaction is initiated, the two keys are electronically compared in order to both digitally authenticate the remote NP and ensure the integrity of the entire transaction. The cost of obtaining a digital certificate is relatively modest, approximately $40-$50. It should be noted that the remote notarization platform meets the record-keeping requirement by virtue of recording, storing, and time-stamping all aspects of the transaction. Thus it is not necessary for remote notarizations to be manually recorded as with traditional in-person notarizations. I hope this information is useful. If you would like further information about specific remote notarization platforms, digital certificate providers, etc., please feel free to contact me at remoteprofessionalservices@outlook.com.

I forgot to mention that Texas remote notarizations must include a digital, visible representations of the NP’s signature and notary stamp/seal, both of which are electronically added to the document by the remote notarization platform.

Wil

06 Aug 2019

How do we verify their identity over the internet? How do we notarize a document we watch them sign over the internet? Wouldn’t that mean we have to use electronic notary stamps only? How do you keep the original paper they acknowledge signing?

Maria Alejandra Castillo

03 Sep 2019

Does a non-us person may have access to the remote notarization? I am in Spain and we usually need to notarized POA for IP matters for LATAM countries, but here notarization takes to much time and are very complicated

Hello. Currently, Minnesota, Nevada, North Dakota, Texas, Tennessee and Virginia authorize remote online notarizations for signers located outside of the state and country. However, please be aware that Notaries in the United States are not attorneys and may not be authorized to perform some types of notarizations that Spanish Notaries are authorized to perform.

Joshua Curry

11 Nov 2019

For anyone interested in eNotarization, and how to add enotary software to your own business, please contact me and I'd be happy to discuss with you. jcurry@signix.com

Tim Anderson

18 Nov 2019

Pavaso does

Daniel Silva

08 Dec 2019

I have a question I’ve been a mobile notary for two months how do you go about renting a space at Lawyer’s or title company to do signings for cash out refi in Texas which is required in Texas

11 Dec 2019

Hello. Law offices do not typically rent out space to Notaries. You would have to contact the individual businesses in question to make this request.

Judy A Belaen

What companies hire notary public to do remote notarizationd

Hello. Please see the list of remote notarization technology providers listed above. By clicking on the links to their sites, you can find information on their hiring qualifications for Notaries if available.

Roxanna

17 Dec 2019

Are there any videos of mock RON signings?

There is a demonstration video of a remote notarization in this article: https://www.nationalnotary.org/notary-bulletin/blog/2016/07/webcam-notarizations-redefining-presence-or-fraud

Brandy

30 Dec 2019

I only do notarizations for my employers, but they are currently working a project in another state. Remote Notarization would be ideal for my situation; I am only notarizing for someone I know very well, so identifying them is not at issue, nor am I worried about coercion. I look forward to finding out more about Washington state's law.

Aida Gonzalez

11 Jan 2020

Hi, I'm in Florida, all my closings are in Miami-Dade, and in my opinion is a BAD idea doing Remote Notarizations. not all persons are familiar or have a computer at home, nobody understand how to type in a keyboard, sometimes are seniors borrowers, another concern I have, I keep a journal and signers needs to sign my journal to have proof I did a closing for them. How are they going to sign my journal? Also. If signer are outside my county, how can I have the confirmation they said are in Miami-Dade, they can be in New York and saying are in Miami. Again, NOT a good idea. I have done some hybrid closings, part they sign digitally in my laptop I carry with me and others documents they acknowledge in paper, and I sign and stamp. This is more convenient.

Michelle Turner

02 Mar 2020

will California implement online notary any time soon?

nbkinney51@gmail.com

10 Mar 2020

Will California implement Online notary's anytime soon. I am a license notary public in the state of California, I would like to know where and how I would be become online notary for the state of California.

12 Mar 2020

Hello. California has not enacted laws authorizing remote notarization at this time. We will continue to run updates on remote notarization developments in different states as they appear, so please continue to follow the Notary Bulletin for news and updates on RON.

Connie Lee

Does anyone know if/when Pennsylvania will enact this?

Hello. We will continue to report on new remote online notarization developments in the Notary Bulletin.

Evelyn (Eve) Shelton

14 Mar 2020

A couple of things I noted above and didn't see them addressed. First of all, there are stringent requirements for having a document notairzed remotely. Myst be 18, be a U.S. citizen and must have U.S. government-issued IDs, and a social security number in order to have your document notarized remotely. We are allowed to perform notarizations for U.S. citizens abroad but they must have the IDs mentioned above. There are also a number of questions to verify identity that can be tricky. Another question was whether a notary can buy a seat on one of the platforms. DocVerify offers a monthly subscription service where the notary operates independently. I would caution that my experience with this platform is that there is very little tech support. No telephone support although they indicate otherwise. And text message responses are usually incomplete and surly/defensive in tone. I have not used this platform for a while so things may have improved.

16 Mar 2020

Hello. Additional information on remote notarization can be found in this article: https://www.nationalnotary.org/notary-bulletin/blog/2019/11/the-state-of-remote-online-notarization

Dawn Holman

24 Mar 2020

Is Missouri allowing Remote Online Notary??

Hello. No, not at this time.

Sharon Hoffman

Are there any changes to RON based on the CoViD19 shelter-at-home mandates? I am particularly interested in California rules and based on this article, I thought RON would be allowed even before the current crisis: https://asmdc.org/press-releases/california-online-notary-act-approved-assembly-committee-business-and-professions

Laura Price

Here's the latest article I've seen on RON as a reaction to COVID-19: https://www.housingwire.com/articles/bipartisan-push-begins-in-congress-to-allow-remote-online-notarizations-nationwide/?utm_campaign=Newsletter%20-%20HousingBallot&utm_source=hs_email&utm_medium=email&utm_content=85144144&_hsenc=p2ANqtz-9SW-82ayE7nSD8vqjlDpdAxk67v3dKkXxgFyqh0pWtg3eGqydQi5YFHeaax7VoJakYdTa8Tn9r89OyQo9gxXjMppybJg&_hsmi=85144144

Silvia Aguilera

25 Mar 2020

Do you see California getting approved in the near future?

Hi Silvia. California has not authorized remote notarizations at this time. However, several other states have issued emergency orders permitting RON or other alternative options for Notaries during the duration of the health crisis. We have a list of states and information here: https://www.nationalnotary.org/notary-bulletin/blog/2020/03/states-emergency-action-remote-notarization and will continue to update this article with new information as we receive it.

Donna Morris

with COVID-19 emergency; I called NNA about remote notarization asking about my state, NJ and was directed to IdenTrust.com - I placed my application; paid for one year and then this article comes out to see that NJ is not a remote state . . . I would like to see that the individuals answering the NNA customer service line are made aware of this article. Customer Service for NNA should be informed. NJ requested that I seek the advice of NNA.

Tamira Thayne

I've been looking into this, but it seems like it's made entirely too difficult for a single notary to get work that justifies all the expense we are put through in order to do it. It's very disappointing...

Katrina Higgins

26 Mar 2020

Please don't forget about the District of Columbia (WDC)

genuinenotaryservices2017@gmail.com

27 Mar 2020

Hello, is Wisconsin allowing Online Remote Notary?

Hello. Yes, Wisconsin has issued emergency guidance immediately authorizing remote notarization. For details and how to proceed, please see this article: https://www.nationalnotary.org/notary-bulletin/blog/2020/03/states-emergency-action-remote-notarization

Bev Lazarus

30 Mar 2020

There are six companies that provide platform for remote signing, should I assume that since NNA have referenced all, they would all be recommended

Hello. The list above is not all-inclusive and does not indicate special endorsement by the NNA or any other agency.

Karen Tarrant

Where is the list of companies that do remote notarizations?

Hello. Please see the article above for a list of RON platforms.

Teresa

I cannot find any information on what the RON notaries are being paid for a Buyers Package or Sellers Package...Can you choose to do only Loan Signing Agent work and not General Notary Work when signing up with RON platforms? Are the companies just paying you an hourly rate? If so what is that rate?

Hello. You would need to contact either companies you accept loan signings from or individual RON platforms that sign up Notaries for assignments for information on pay rates or specializing in loan signing RONs only.

Brenda Scarborough

01 Apr 2020

I am a Realtor/Notary who also works as a bookkeeper for a law firm. My concern is the cost of the software or licensing for use of the platform when we are mandated to only be able to charge $4.00 per item notarized. Not cost effective at all when a good amount of us do not charge our clients for notarial services.

Hello. You may wish to contact different RON platforms for price quotes to determine if there is a platform that would be appropriate for your budget.

Christine Carr

I'm surprised DocuSign is not on the approved list of technology providers. I'd also like to know if Adobe Sign is an approved tamper evident eNotary application.

ALGIERS HOLMES

02 Apr 2020

After researching New Jersey Assembly Bill, No. 3864 it appears that New Jersey has approved RON introduced March 16, 2020. Please advise

Hello. We are monitoring the bills moving through the New Jersey Legislature and will update our coverage if and when new Notary rules are formally enacted and implemented by the state. Please keep checking our Bulletin articles for updates, as state rules are being implemented and updated on a constant basis.

Melissa

03 Apr 2020

Can I be registered on more than one RON platform? (Florida)

06 Apr 2020

Hello. To the best of our knowledge, Florida Notaries may register on more than one RON platform if they choose.

Martha A Carrasco

I would love for Massachusetts to become a Remote Online Notarization. I'm losing a lot of business because of the Coronavirus. I do not want to risk my self or others. I have not accepted any signings since the Coronavirus started because of the risk that is out there. In Massachusetts, people are in their houses and don't want to go out. I would not feel comfortable doing the signing by leaving the documents on the porch and then check them out in the car taking picture of the id's through a window.

Krissy Williams

Hello, how do I get started becoming a RON in the State of Georgia?

Ed Reece

04 Apr 2020

Where am I going wrong? Won't this completely abolish the mobile notary business? And if no, why not?

Mliss RegentCunha

05 Apr 2020

Closing on a condo in Oregon but live in CA in Los Angeles County and my husband and I are both over 70 years of age. Very concerned about a notary has to be in person to sign documents. There is a shelter-in-place and now virus particles can be in the air for 27 ft. Please provide a temporary resolution for this unprecedented time by using a tech vehicle. Our closing is scheduled for 04-10-20

Hello. While neither CA or OR are authorizing their Notaries to perform RONs at this time, if you are seeking RON services you may wish to contact a RON platform or service provider to ask if they have a RON Notary commissioned in a jurisdiction that authorizes RONs for out-of-state signers available who can perform this service for you. You may also wish to contact your realtor, lender or title company first to confirm that a RON notarization is acceptable for your transaction.

carlos munoz

how I can notarize some documents using virtual form

Hello Carlos. Different states have different laws and guidelines regarding RON. Notaries must always comply with state law regarding RON requirements. If you can tell us what state you are commissioned in, we can provide you with more specific information, but you can also find information on various state guidelines here: https://www.nationalnotary.org/notary-bulletin/blog/2020/03/states-emergency-action-remote-notarization and here: https://www.nationalnotary.org/notary-bulletin/blog/2020/03/answers-urgent-questions-notaries-ron

Leonor Corsa

Hi I have Apple IPoad never done RON can it be use by adding a Web Cam?

Hello Leonor. Different states have different laws and guidelines regarding RON. Notaries must always comply with state law regarding RON requirements. If you can tell us what state you are commissioned in, we can provide you with more specific information, but you can also find information on various state guidelines here: https://www.nationalnotary.org/notary-bulletin/blog/2020/03/states-emergency-action-remote-notarization and here: https://www.nationalnotary.org/notary-bulletin/blog/2020/03/answers-urgent-questions-notaries-ron

Hattie G Taylor

I am a Certified Signing Agent in Texas. Researching RON. What are Notaries charging to do these transactions? There is considerable cost to entered this platform but no one is discussing the amount of money we can charge for the service.

07 Apr 2020

“An online notary public or the online notary public’s employer may charge a fee in an amount not to exceed $25 for performing an online notarization in addition to any other fees authorized under Section 406.024” (GC 406.111).

Nathan Hartley

08 Apr 2020

How do I remote notarize the Texas SOS letter required to register as a RON for Texas?

09 Apr 2020

Hello. Please see here for Texas RON application guidelines: https://www.nationalnotary.org/knowledge-center/about-notaries/how-to-become-a-notary-public/how-to-become-a-remote-online-notary#TexasRON

Julio pimbo chicaiza

Hi I would like to know what I have to do for notary a papers

Lani Stout

Hawaii just implemented a Covid-19 Emergency RON. I did one as a “signer” for my Estate docs and Notary Bond. I just had to hold up my ID and signature docs so it was recorded. Pretty simple and straightforward. I am in the process of setting myself up now.

Hello. To help us answer your question can you please let us know what state you are in and provide more details about what information you are looking for?

10 Apr 2020

13 Apr 2020

Hello. Please see this article for more information: https://www.nationalnotary.org/notary-bulletin/blog/2019/11/the-state-of-remote-online-notarization

angella4@gmail.com

What type of computer / Equipment is needed to do perform RON? I just received my certificate and paid the fees, but want to ensure i have the best Computer to do the job in addition to my mobile signings.

Hello. Typically, a RON requires a desktop or laptop computer and an audiovisual means of communicating with the signer such as a webcam. However, please be aware that technology requirements may vary depending on what state you are commissioned in and what RON technology platform or tech provider you choose. Please see here for more information: https://www.nationalnotary.org/notary-bulletin/blog/2019/11/the-state-of-remote-online-notarization

T. Davis

Would you consider PA being able to do video notary?

Hello. Pennsylvania has issued emergency remote notarization rules for certain Notaries and documents. Please see here for details: https://www.nationalnotary.org/notary-bulletin/blog/2020/03/states-emergency-action-remote-notarization

Gary

16 Apr 2020

Does NNA have a resource to provide to help individuals find reputable notaries with the capability to perform Remote Notarization? This doesn't seem like something Yelp would be great at vetting.

20 Apr 2020

Hello. We now have a referral agreement with NotaryCam. You can look for Notaries at www.notarycam.com/nna.

Andy Lopez

Arizona, under Executive Order 2020-26 has accelerated the effective date of RON from July 1, 2020 to April 10, 2020 citing COVID-19.

Betty Morais

17 Apr 2020

In New York State Executive Order 202.7 provides a notary may video conference with the signer being notarized (no specific platform mentioned); the signer must present valid photo ID during the video conference and transmit a copy of same with the document(s) being notarized; the signer must verify they are physically signing the document(s) in the State of NY; the signer must transmit the signed document(s) to the notary via fax or email the same date it/they were signed; the notary must notarize the copies and transmit them back to the signer the same day; and then the notary may sign the actual hard copy of the documents when received within 30 days of signing. I am a paralegal working dealing mainly with real estate closings. I have been performing RON signings in the last few weeks in the above manner, however, I have been using ZOOM, SKYPE, and other forms of video conferencing. Please advise if these platforms are acceptable to the NNA and traveling notary services for which I am registered. Thanks.

Hello. The NNA does not have authority to regulate RON technology platforms. Any technology platform you use must meet the requirements of your state's laws and/or emergency orders. Please see this article for more information on New York's emergency order and guidelines: https://www.nationalnotary.org/notary-bulletin/blog/2020/03/states-emergency-action-remote-notarization

Fredrick Williams

19 Apr 2020

I am located in the state of Florida, can you please direct me to the laws and guidelines regarding RON (Remote Online Notaries) for the state Florida?

Please see here: https://www.nationalnotary.org/knowledge-center/news/law-updates/fl-administrative-rules-2020 and https://www.nationalnotary.org/knowledge-center/news/law-updates/fl-house-bill-409

jlethenotary@gmail.com

I’m under the impression that RON is being exercised in NY. Is there an exam to become a RON in NY?

Hello. Please see here for information on New York's "video conferencing" emergency notarization rules: https://www.nationalnotary.org/notary-bulletin/blog/2020/03/states-emergency-action-remote-notarization

Marie

I know IL is allowing RON under the executive order and was planning come July to possibly implement RONs. I didn't see any update here regarding IL, Do you have any updates? Thanks

21 Apr 2020

Please see here for information on Illinois: https://www.nationalnotary.org/notary-bulletin/blog/2020/03/states-emergency-action-remote-notarization

Hello. You can find more information under the Florida section of our Notary laws database: https://www.nationalnotary.org/knowledge-center/news/law-updates and at the Florida governor's website: https://www.flgov.com/remote-online-notary-public/

F. Cabrera

23 Apr 2020

In Texas, once I remotely verify the identity of a signer, am I able to notarize the document if I view a person sign the document, via webcam, then have said original document sent to me to finalize the notary process?

24 Apr 2020

Hello. Please see here for the latest information on the new Texas emergency orders: https://www.nationalnotary.org/notary-bulletin/blog/2020/03/states-emergency-action-remote-notarization

Barbara Deloatch

27 Apr 2020

Has NJ been approved for remote signing yet?

Please see here for the latest information for New Jersey: https://www.nationalnotary.org/notary-bulletin/blog/2020/03/states-emergency-action-remote-notarization

Elisabeth Hopper

01 May 2020

Your information is not up to date for PA. Please

Hello. Pennsylvania temporary RON authorization details can be found here: https://www.nationalnotary.org/notary-bulletin/blog/2020/03/states-emergency-action-remote-notarization

Jean R. Johnson

05 May 2020

What is the status for Washington State allowing RON authorization

Hello. Washington has issued a proclamation temporarily authorizing RON, but has not published guidelines yet for Notaries. For information, please see here: https://www.nationalnotary.org/notary-bulletin/blog/2020/03/states-emergency-action-remote-notarization

Faith Gingrich

07 May 2020

What county within the same state should be identified as the "County of __" when I am notarizing a document in one county and the signor is signing in a different county (again, within the SAME state)?

Hello. To help us answer your question, can you please tell us what state you are commissioned in?

I am commissioned in Texas but do not have my certification to perform on-line notarization.

08 May 2020

Hello. If you are interested in applying to perform RONs in Texas, you can find more information here: https://www.nationalnotary.org/knowledge-center/remote-online-notary/how-to-become-a-remote-online-notary/how-to-become-a-remote-online-notary-in-texas

Faith G.

I am commissioned in Texas and want to notarize on-line under the current emergency order enacted by the Governor. I am in Bexar County, Texas and the signor is in Harris County, Texas. When I notarize the document by video-conferencing (pursuant to the emergency order), in which of these two Texas counties (Bexar or Harris) do I need to indicate the document is actually being signed?

Hello. According to our NNA Hotline Team, the document is being notarized where you, the Notary, are located. In this case, it would be in Bexar County since that is where you are located.

Irene B. Reed

21 May 2020

Please send me information to sign up - do you have a mo. or yearly fee?

27 May 2020

Hello. If you are asking about NNA membership, you can find more information about joining here: https://www.nationalnotary.org/membership

Priscilla Rubertone

I am a NYS notary and it appears I cannot do electronic notarization nor remote notarization. Is this true? Please advise me. Thank you.

Hello. New York has passed temporary authorization for its Notaries to perform remote notarizations during the COVID-19 emergency. For details, please see here: https://www.nationalnotary.org/notary-bulletin/blog/2020/03/states-emergency-action-remote-notarization

Manuela Aguilera

25 May 2020

how can I found out if my state is allowing the remote notarization? it is any website where I can look

Hello. The article above has a list of states with permanent RON laws in place. If you are looking for information on states with temporary authorizations to perform remote notarizations during COVID-19, please see here: https://www.nationalnotary.org/notary-bulletin/blog/2020/03/states-emergency-action-remote-notarization

ed martin

03 Jun 2020

I did a RN notary last November (before Covid-19) , signor was in Spain, notary was in Virginia, I was in California, and it was for a US Coast Guard Bill of Sale for a vessel, which has to be notarized. The document was accepted at US Coast Guard National Vessel Documents Center. It was a big savings in time and money ; otherwise signor would have had to go to US Embassy for an US notary endorsement. Which is time consuming and very expensive (I've had to do it many times in Mexico for the same thing). But it was all done online. Worked great.

hector.ferran.realtor@gmail.com

12 Jun 2020

I'm from Florida and I pass all the courses what platform is recommended to use I need to file in sunbiz my application and I need a platform before that.

Hello. The following information is from the Florida Department of State's website (https://dos.myflorida.com/sunbiz/other-services/notaries/remote-online-notary-public/): "To apply to be an online notary public, you must first have a contract with a company that will provide you with the technological support needed to perform online notarization's. This company must provide you with: The technology to be used in attaching or logically associating an electronic notarial certificate, signature and seal to an electronic document; The technology to be used in conducting identity proofing and credential analysis; The technology to store and maintain a recording of the video and audio conference of the online notarization session. The Florida Department of State does not recommend nor endorse any particular third party vendors. The basic requirements for vendors’ technology are found under Chapter 117, Florida Statutes, and Chapter 1N-7001, Florida Administrative Register."

Ben Kreeger

20 Jun 2020

Missouri's governor has extended Executive Order 20-08 until August 28, 2020 for temporarily allowing remote online notarizations as of Executive Order 20-12 (https://www.sos.mo.gov/library/reference/orders/2020/eo12), yet it's not listed as one of the approved states above. What's the deal with that?

23 Jun 2020

Hello. Information on Missouri's emergency order can be found here: https://www.nationalnotary.org/notary-bulletin/blog/2020/03/states-emergency-action-remote-notarization

alvin

25 Jun 2020

Thank for this business.

Nita Ipsale

29 Jun 2020

Do I need to have a new background check if i am already a commissioned notary?

30 Jun 2020

Based on what you’ve described, we think it would be best if you contacted our Hotline team by phone and provided them with a more detailed description of the situation. The NNA Hotline: 1-888-876-0827 Mon – Fri: 5:00 a.m. – 7:00 p.m. (PT) Saturday: 5:00 a.m. – 5:00 p.m. (PT) If you’re not an NNA Member or Hotline Subscriber, they will provide you with a one-time courtesy call.

En Hyung Chang

09 Jul 2020

I was trying to transfer my PA car title to my friend before I left the US but I did not get a change. The car title is with me in Korea and I am trying to get my title notarized in Korea and send it to my friend in the US. Any help? Thanks!

13 Jul 2020

Hello. We are sorry, but you would need to contact the appropriate motor vehicle department in Pennsylvania to ask for instructions.

Amber Weatherford

10 Jul 2020

so how much does it cost to be come remote and where do u get your ins and supplies from

Hello. Requirements depend on the laws and rules of the state that you are commissioned in. For more information, please see here: www.nationalnotary.org/RON

John

11 Jul 2020

I need an original form notarized, remotely. Is there a way to snail mail a document signed by me, have the notary verify my signature by webcam, sign the original form then snail mail it back to me? So I end up with the original document signed and notarized? Any state probably, California may be first choice. Thanks!

Hello. Can you please clarify what state you are physically located in?

john

I am currently located outside the USA. The supporting documents for which I want an affidavit notarized, were issued in California.

14 Jul 2020

Hello. California does not authorize its Notaries to perform remote notarizations.

rhinton.mrs@gmail.com

04 Aug 2020

According to the Missouri Secretary of State website, RON is authorized because of Covid19. My question is which one is used the most?

05 Aug 2020

Hello. We're sorry, but we didn't quite understand your question. When you say "which one is used the most," can you please clarify what you are referring to?

tknotarydc@gmail.com

Has Washington, DC been approved for this or applied for approval to allow DC Notaries to utilize this form of notarizations?

Hello. The District of Columbia has approved temporary remote notarization procedures during the COVID-19 emergency scheduled to expire August 11, 2020. For details, please see this article: https://www.nationalnotary.org/notary-bulletin/blog/2020/03/states-emergency-action-remote-notarization

Paul Tucker

06 Aug 2020

Someone named Aida mentioned she was concerned that the people she's doing a notarization for could be in a place different from what they're saying. It's my understanding that the notary has to be in the State of their commission, but the signer can literally be anywhere in the world. I guess potentially in Space too!

Tracey Mastropoalo

11 Aug 2020

Does the US Department of State accept RON apostilles for legalization of documents that need to be filed in both Hague and Non-Hague countries?

12 Aug 2020

Hello. By "RON apostilles," do you mean an apostille for a document that has been notarized using RON? If so, you would need to contact the appropriate state agency that issues apostilles to ask if they provide this service.

aldora@aldorasnotary.com

Are they allow Ron in NC to preform signing agent job? If so do I need a platform to do the job.

Hello. The following is from the North Carolina Notary Public Guide: “Signing agents are not recognized in North Carolina notary law, and the Secretary of State does not seek to regulate such practices. Because notaries are hired as signing agents by virtue of the fact that they have a valid notary commission and an important function of a signing agent is to notarize specific documents, the Department emphasizes that all notaries, including any who work as signing agents, must adhere to all statutory guidelines for notaries. The guidelines include the following: Notaries must in no way engage in the unauthorized practice of law when serving in this capacity. Notaries are not authorized to charge (the borrowers/buyers/grantors) a higher fee than the statutory limit of $5.00 per signature when performing these or any other notarizations. Notaries are not authorized to charge travel or mileage expenses to their clients. Notaries must always follow the North Carolina General Statutes and avoid the unauthorized practice of law, codified at G.S. 84-2.1”

Emily

19 Aug 2020

NotaryLive.com is also a convenient option for both individual and business use.

DLane

01 Sep 2020

I think I am missing a step somewhere. Can anyone tell me if I need adobe reader DC application for signing document or is there software I need from the provider I purchased the digital ID and seal.

vc.signing@gmail.com

03 Sep 2020

This page gives one a lot of information. However, it eludes the key parts : how does a digital certificate look like? what is a token? what is a DSC USB token? how does one retrieve the digital certificate? what happens to the source once we retrieve it? are backups needed? are there steps needed to use the retrieved certificate? how do we use the certificate on different computers? It seems there is a lot of information available for people in Asia, but none for the Americas! Any light shed on the above aspects would be a goldmine for us here in the US! If someone guides me, I would love to document the process for NNA

Hello. More information about digital certificates can be found in this article: https://www.nationalnotary.org/notary-bulletin/blog/2020/03/notary-technology-digital-certificates

Alicia

07 Sep 2020

Wow this remote notary thing is fascinating! I think for many notaries it adds a lot more income. I use to be a signing agent but I got tired of the driving! With RON , it gives notaries a Brand New meaning and almost ENDLESS INCOME!

Kelly

23 Sep 2020

I live in California. Can I use a remote notary in a different state or do I need to use my state of residency?

30 Sep 2020

Hello. California Notaries are not authorized to perform remote online notarizations. If you require an remote online notarization, you would need to contact a Notary in a state that permits its Notaries to perform RONs for signers in other jurisdictions.

Cynthia Abela

16 Nov 2020

What is the process to plead with the State of California to do something since it appears California is the only state unwilling to enact even a temporary RON system? I would like to contact whomever I need to and get this in process. Companies and individuals are asking for this and we turn down business because of the absence of RON. California needs to update since this state has a tough on Covid-19 Governor and cases are rising high again throughout the state. Thank you

17 Nov 2020

Hello. You can contact your local CA state senator and/or representative and let them know you support the use of RON in California.

Tasha

02 Dec 2020

Can someone tell me which platforms brings you clients. I am JUST starting as a ron and would like a platform where I don't have to bring my own clients while I'm learning and starting out. (Ohio). Thanks in advance!!!

Georgette J Miller

08 Dec 2020

In Indiana, do you have to register with MERS and/or be an eVault lender to be able to do the remote notary? Does anyone have info as to what documentation is required from the notary/lender as proof for Indiana courts? Thanks!

Hello. Please see here for more information about RON in Indiana: https://www.nationalnotary.org/knowledge-center/remote-online-notary/how-to-become-a-remote-online-notary/indiana

catrinbarsch@yahoo.com

09 Jan 2021

I'm in CA. I know I can't do RON in my state. However, I can do RON in other states that are approved for RON?

11 Jan 2021

Hello. No, California Notaries are not authorized to perform RONs.

Ann L Lamon

01 Feb 2021

Hello, and thanks for all the great information. NNA only provides a digital certificate with Identrust and not all platforms accept that. I doesn't seem like Identrust is x509 compliant? Can you recommend any place else to purchase an x509 compliant certificate? Thanks.

Danielle Joseph

19 Feb 2021

I am in the process of registering as a Notary. Will I need to get two separate bonds to do public and RON? Do I purchase bother or would I have to choose one or the other. I am in the process of purchasing a bond and would like to know.

24 Feb 2021

Hello. To help us answer your question, can you please tell us what state you are applying for a Notary commission in?

Violet Monica

18 Mar 2021

Great knowledge

Judi

06 Apr 2021

Hi, my questions are: Can you register in a state that allows RON and remotely sign documents in another state that also allows RON? for example, If I live in california, but registered to become a notary in Neveda, Can I perform remote notary in Texas?

08 Apr 2021

Hello. No, there are two problems with the scenario you are describing. First of all, California residents are not eligible for Notary commissions in Texas, and may only apply for a Nevada Notary commission if the applicant maintains or is employed at a licensed place of business in Nevada. Second, when performing a remote online notarization, the Notary must always be physically located within the commissioning state during the notarization, regardless of the signer's location. A Nevada Notary authorized to perform RON could not travel to Texas and perform RONs while physically located in Texas.

Richard Horner NNA Member

28 Apr 2021

I heard that California Secretary of State is considering allowing Remote Notarization in the near future. is this correct? how will this contradict the current laws which require thumb prints for Real Estate Documents and personal appearance and identify verification? not a big fan of the idea.

29 Apr 2021

Hello. At this time, California does not authorize its Notaries to perform remote online notarizations. If this changes, we will let our readers know.

Carol

10 May 2021

To answer some of these questions: You download your "e journal" at the closing....signers show their id and its verified with your signing company and/or yourself by the picture...you have to sign up and get certified by your state and get an "examplar" which you upload and then use that to sign. Fees are ridiculously low... Wonder if they are worth the time AND the fact that the borrower has to use the "Government Data Information Base" to establish their identity is a question.....

Required *

Name *

Email *(for verfication purposes only)

Comment *

Verify

All comments are reviewed and if approved, will display.