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Notary Bulletin

Remote Notarization Vs. Traditional Notarization (Infographic)

The use of technology in notarizations has caused confusion for many people, including Notaries. There is remote online notarization (RON), which is different from in-person electronic notarization (IPEN). And both are different from traditional, pen-and-paper notarization. Here’s a step-by-step look at the differences between these notarization methods. Please note that this is a general description, and requirements in some states may vary. (Click the image below to open a downloadable PDF of the infographic.)

RON infographic.jpg

David Thun is an Associate Editor at the National Notary Association.

18 Comments

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Catherine Montegna

16 Dec 2019

If a notary is only able to notarize in the state in which they are commissioned, can remote online notarization be used if the signer is in another state?

National Notary Association

17 Dec 2019

Hello. Yes, but the Notary must be within the borders of the commissioning state when the remote notarization takes place.

notary@avenotary.com

18 Jan 2020

What states permit RON?

National Notary Association

22 Jan 2020

Hello. Please see here for a current list: https://www.nationalnotary.org/notary-bulletin/blog/2018/06/remote-notarization-what-you-need-to-know

Ileana

05 May 2020

Can you request an apostille from the State for a document signed via electronic notary?

National Notary Association

05 May 2020

Hello. You would need to contact the state agency that issues apostilles to ask if they can provide an apostille for an electronically notarized document.

JUDY

06 May 2020

In CA a jurat is often required as well. Will the Notary have this as well?

National Notary Association

07 May 2020

Hello. California has not authorized RON at this time.

Takako Jackson-price

05 Jul 2020

How do I find a notary who does remote? is there a website that gives names?

National Notary Association

06 Jul 2020

Hello. Some places you can look are 1) Notaries directories-check for any Notaries listing RON services among the services they offer or 2) Contacting RON technology platforms directly to ask if they have RON Notaries on call who can assist you with your request.

Jerri

22 Jul 2020

Does the digital certificate have to be as long as the notary is commissioned for? For instance if a notary is commissioned until 2024 should the digital certificate be purchased for the most, 3 years?

National Notary Association

24 Jul 2020

Hello.There aren't specific requirements to align your Notary commission and digital certificate expiration dates. However, the industry standard for issuing a digital certificate is 3 years, because it is felt that the digital certificate becomes vulnerable by that point and, therefore, a new one should be issued.

Kristen

29 Aug 2020

How exactly do you become a remote notary?

National Notary Association

31 Aug 2020

Hello. You can find more information here: https://www.nationalnotary.org/knowledge-center/remote-online-notary/how-to-become-a-remote-online-notary

kimberly_vance@aol.com

21 Sep 2020

How do remote notaries get paid?

National Notary Association

22 Sep 2020

Hello. That depends on a wide variety of factors. Some Notaries work independently performing RONs and collect fees from customers in the same way as a traditional pen-and-paper Notary. Others prefer to sign up and accept RON assignments through a RON vendor-in these cases, the Notary may be paid a fee that is split between the Notary and the RON vendor.

crystal@bayareaelectricfl.com

10 Nov 2020

I received a notarized document and they marked it for online notarization. The notary seal is so small that I can't read the commission number after printing the document. It appears to me that they scanned an image of their physical notary stamp and physical signature, then copy & pasted them onto the PDF document. Does this meet the RON requirements? I feel as though it should have an actual eNotary seal, is that correct. I don't doubt that this person is a notary, I am just not sure if proper protocol was followed.

National Notary Association

10 Nov 2020

Hello. To help us answer your question, can you please tell us what state the Notary was commissioned in?

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