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Remote Notarization Vs. Traditional Notarization (Infographic)

The use of technology in notarizations has caused confusion for many people, including Notaries. There is remote online notarization (RON), which is different from in-person electronic notarization (IPEN). And both are different from traditional, pen-and-paper notarization. Here’s a step-by-step look at the differences between these notarization methods. Please note that this is a general description, and requirements in some states may vary. (Click the image below to open a downloadable PDF of the infographic.)

RON infographic.jpg

David Thun is an Associate Editor at the National Notary Association.


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Catherine Montegna

16 Dec 2019

If a notary is only able to notarize in the state in which they are commissioned, can remote online notarization be used if the signer is in another state?

National Notary Association

17 Dec 2019

Hello. Yes, but the Notary must be within the borders of the commissioning state when the remote notarization takes place.

18 Jan 2020

What states permit RON?

National Notary Association

22 Jan 2020

Hello. Please see here for a current list:


05 May 2020

Can you request an apostille from the State for a document signed via electronic notary?

National Notary Association

05 May 2020

Hello. You would need to contact the state agency that issues apostilles to ask if they can provide an apostille for an electronically notarized document.


06 May 2020

In CA a jurat is often required as well. Will the Notary have this as well?

National Notary Association

07 May 2020

Hello. California has not authorized RON at this time.

Takako Jackson-price

05 Jul 2020

How do I find a notary who does remote? is there a website that gives names?

National Notary Association

06 Jul 2020

Hello. Some places you can look are 1) Notaries directories-check for any Notaries listing RON services among the services they offer or 2) Contacting RON technology platforms directly to ask if they have RON Notaries on call who can assist you with your request.


22 Jul 2020

Does the digital certificate have to be as long as the notary is commissioned for? For instance if a notary is commissioned until 2024 should the digital certificate be purchased for the most, 3 years?

National Notary Association

24 Jul 2020

Hello.There aren't specific requirements to align your Notary commission and digital certificate expiration dates. However, the industry standard for issuing a digital certificate is 3 years, because it is felt that the digital certificate becomes vulnerable by that point and, therefore, a new one should be issued.


29 Aug 2020

How exactly do you become a remote notary?

National Notary Association

31 Aug 2020

Hello. You can find more information here:

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