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Hotline Tip: Can I List Multiple Documents Within One Journal Entry?

NNA Hotline Tips For NotariesI have been asked to notarize three different types of documents, all for the same signer. Do I need to create three separate journal entries, or can I simply list all three document types in the appropriate journal column? – N.C., Seattle, WA

Although a journal is not a requirement in Washington, it is recommended that you create a separate journal entry for each notarization. Therefore, in the case of three different types of documents, you should create three separate entries. The same recommendation applies to Notaries in states with existing journal requirements.

Hotline answers are based on the laws in the state where the question originated and may not reflect the laws of other states. If in doubt, always refer to your own state statutes.– The Editors


Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained NNA Hotline counselors to help you with all of your notarial questions. Call (888) 876-0827Monday through Friday, 5 a.m. to 7 p.m. PST; Saturday, 5 a.m. to 5 p.m. PST

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