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Hotline Tip: Does My Signature Need To Exactly Match My Notary Stamp?

NNA Hotline Tips For NotariesMy Notary stamp has my full middle name spelled out; however, I usually sign my name with only my middle initial. A title company I work with asked that I revise my Notary signature on a Grant Deed so that it includes my full middle name as it appears on my stamp. Is this a necessary step, and, if so, how can I go about changing my stamp to include just my middle initial? –D.S.Tempe, AZ

The exact name that is on your Notary commission, which is also the same name that is on your stamp, is the name you are required to sign on all notarial certificates. Therefore, if the name on your stamp includes your full middle name, then that is how you must sign documents.

To change the name on your stamp, you can submit a name change request with the Arizona Secretary of State to get an amended Notary commission reflecting your name with just your middle initial.

Keep in mind, you will also need to get an amended Notary bond and file it with a county clerk, just as you did with your original bond. You will then receive a new “certificate of authorization to manufacture a Notary seal”, which is what we would need to make your new stamp with just your middle initial on it.

Hotline answers are based on the laws in the state where the question originated and may not reflect the laws of other states. If in doubt, always refer to your own state statutes. — The Editors


Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained NNA Hotline counselors to help you with all of your notarial questions. Call (888) 876-0827, Monday through Friday, 5 a.m. to 7 p.m. PST; Saturday, 5 a.m. to 5 p.m. PST

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