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3 ways remote online notarization benefits Notaries

Benefits remote online notarization brings to Notaries

Many Notaries are cautious about remote online notarization (RON) because it’s strange and unfamiliar — but you may not know RON is bringing some surprising benefits to Notaries as well. We asked remote online Notaries how RON helped their business, and here are 3 examples:

1. RON prevents the spread of COVID-19 during notarizations.

Due to the COVID-19 pandemic, many people are concerned about catching the disease from in-person meetings — including notarizations. Because remote online notarizations allow signers and Notaries to communicate remotely without physical proximity, RON eliminates any risk of the virus spreading during a notarization appointment. Herb Guinup, a remote online Notary in Tampa, Florida, said requests for his RON services have increased dramatically since the COVID-19 crisis started.

“I get 3 to 5 calls per day from people asking for RON services,” Guinup said. “Because of COVID, people are concerned about going out and being exposed to the elements.”

RON has enabled Guinup to perform urgently needed notarizations safely for signers with high-risk health issues. For example, he has been contacted by signers in nursing homes who need insurance or Medicaid documents notarized. Bringing a Notary into the facility to physically notarize carries a risk of COVID-19 exposure, but thanks to RON, Guinup has been able to notarize for these customers without any danger of spreading illness.

2. RON helps Notaries work more efficiently and reduces expenses.

Another benefit is that RON eliminates many time-consuming and costly requirements for traditional mobile Notary and NSA assignments, such as travel time, fuel purchases, and having to print documents for loan signing assignments.

Removing the need for Notaries to drive to appointments saves time and allows them to schedule more assignments per day, which in turn means more income, said Tracee Jordan, a remote online Notary in Houston, Texas.

“I’m in the fourth largest city in the U.S. Being able to service more customers and being able to stay at home and earn more income is the biggest benefit for me,” Jordan said. “I can see more clients remotely in a day than I could in person.”

Before he started offering RON services, Guinup estimates he typically performed 6 traditional notarizations per day, earning around $85 per assignment. Thanks to RON, he says he can now comfortably complete twice that number of assignments each daily with no additional hardship.

“Most RON assignments I perform are done within 15 minutes,” he said. “I used to have to schedule my appointments 2 hours apart to allow for travel and arranging a meeting place with the customer. RON has simplified that. Time management is much easier.”

3. RON is more convenient for Notaries and customers because notarizations can be completed at home.

Guinup and Jordan agreed that RON is much more convenient for them and for customers, because all participants can now schedule and complete notarizations without needing to leave their homes.

“Right now in Florida, the temperature has been 105 degrees outside. But it doesn’t affect me at all, because I’m in my own home when I perform RONs and I can still do several notarizations during the day,” Guinup said.

“Since April 1, I’ve performed 105 notarizations in 3 ½ months, all of them RON,” Jordan said. “Some of my older customers were apprehensive about the technology at first, but they’ve told me that RON turned out to be a lot easier for them than they anticipated.”

While he says he was unsure about RON at first, now that he’s had experience offering the service, Guinup said he’s very glad to be able to offer this new kind of service. “RON has turned out to be a very beneficial way to serve the public,” he said.

David Thun is an Associate Editor at the National Notary Association.

20 Comments

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Chris Parreira

03 Aug 2020

With RON, how do you obtain a thumbprint and a signature in your journal?

National Notary Association

03 Aug 2020

Hello, Chris. To help us answer your question can you please tell us what state you are commissioned in?

Chris Parreira

03 Aug 2020

I am a California Notary

National Notary Association

04 Aug 2020

Thank you, Chris. California does not authorize its Notaries to perform RONs at this time. There are different requirements for RON journal entries and recordkeeping for other states depending on individual state law. However, this video and article provide a general overview of how a RON notarization is performed (https://www.nationalnotary.org/notary-bulletin/blog/2019/12/how-to-perform-a-remote-online-notarization) and this article provides information on RON audiovisual recording procedures for notarizations ( https://www.nationalnotary.org/notary-bulletin/blog/2020/06/tips-recordings-remote-notarizations). You can also visit our RON resources page at www.nationalnotary.org/RON for more information. We hope this information is helpful to you.

Llona Murphy

03 Aug 2020

A notary still goes to the signers for about four docs that has to be signed in front of the notary, the online notary should be putting the signers under oath, the signers tells me that they weren't put under oath.

National Notary Association

04 Aug 2020

Based on what you’ve described, we think it would be best if you contacted our Hotline team by phone and provided them with a more detailed description of the situation. The NNA Hotline: 1-888-876-0827 Mon – Fri: 5:00 a.m. – 7:00 p.m. (PT) Saturday: 5:00 a.m. – 5:00 p.m. (PT) If you’re not an NNA Member or Hotline Subscriber, they will provide you with a one-time courtesy call.

Connie Tholen

03 Aug 2020

Does Oregon have RON

National Notary Association

04 Aug 2020

Hello. Oregon has temporarily authorized remote notarization rules. For details, please see here: https://www.nationalnotary.org/notary-bulletin/blog/2020/03/states-emergency-action-remote-notarization#NThroughR

sixto sanchez

03 Aug 2020

is RON valid in California?

National Notary Association

04 Aug 2020

Hello. California Notaries are not authorized to perform RONs by the state.

Jetzabel Gonzalez

04 Aug 2020

Is RON available in Oklahoma

National Notary Association

05 Aug 2020

Hello. Yes, more information is available here: https://www.nationalnotary.org/knowledge-center/remote-online-notary/how-to-become-a-remote-online-notary/oklahoma

Jim

04 Aug 2020

How's the demand for RON in Vegas market? I noticed that majority, if not all, are still doing the traditional notarization.

Rochelle Yannone

05 Aug 2020

Hello-Does Pennsylvania require remote online notaries to obtain a digital certificate?

National Notary Association

05 Aug 2020

Hello. Under Pennsylvania's emergency remote notarization rules, PA Notaries must submit an application to perform remote notarizations and select a RON vendor from an approved list. Application instructions can be found here: https://www.dos.pa.gov/OtherServices/Notaries/NotaryServices/Documents/Update/Steps%20to%20Becoming%20an%20Electronic%20Remote%20Notary%20Public%20revised%204-20-2020.pdf and a list of approved vendors can be found here: https://www.dos.pa.gov/OtherServices/Notaries/NotaryServices/Documents/Update/E-Notary%20and%20RON%20Vendor%20List%207.15.20.pdf

Jody Bode

06 Aug 2020

Stop trying to sell us on this...we all know NNA has been lobbying for RON so they can have a nice, big slice of the pie, as usual. 105 notarizations in 3 1/2 months @ $85 each! Not a very in demand notary, I see. Average of 1 signing every week day is extremely low. With RON you should be able to do 10 a day easy, if I am able to do 5 a day now. The story line doesn’t add up.

Amanda

06 Aug 2020

Does the NNA offer RON training?

National Notary Association

07 Aug 2020

Hello, Amanda. To help us answer your question can you please tell us what state you are commissioned in?

Stacey

07 Aug 2020

Can you tell me if Iowa has RON

National Notary Association

07 Aug 2020

Hello. Yes, IA Senate File 475, which took effect July 1, authorizes Iowa Notaries to perform remote online notarizations. Please see the following link for more information: https://www.nationalnotary.org/knowledge-center/news/law-updates/ia-senate-file-475

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