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Notary Bulletin

Can I Notarize A Request For A Birth Certificate?

New Hotline Resized 3Is it OK to notarize a form requesting a birth certificate for an individual from a bureau of vital statistics? — S.T., Ohio

Yes, typically you may notarize a person’s signature on most document types. The current Application for Certified Copies of a birth certificate available from the Ohio Department of Health Vital Statistics (ODHVS) does not require notarization, but the Affidavit Correction of Birth Record published by the ODHVS does require notarization.

Hotline answers are based on the laws in the state where the question originated and may not reflect the laws of other states. If in doubt, always refer to your own state statutes. – The Editors

Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained NNA Hotline counselors to help you with all of your notarial questions. Call 1-888-876-0827, Monday through Friday, 5 a.m. to 7 p.m. PST; Saturday, 5 a.m. to 5 p.m. PST.

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5 Comments

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Motunrayo

15 May 2019

I want to apply for my child's birth certificate by mail, I need to sign the notary part before I send the form. How do I get it signed please?

National Notary Association

15 May 2019

Based on what you’ve described, we think it would be best if you contacted our Hotline team by phone and provided them with a more detailed description of the situation. The NNA Hotline: 1-888-876-0827 Mon – Fri: 5:00 a.m. – 7:00 p.m. (PT) Saturday: 5:00 a.m. – 5:00 p.m. (PT) If you’re not an NNA Member or Hotline Subscriber, they will provide you with a one-time courtesy call.

Raj Kumar

15 Dec 2019

Hey, That makes sense to me. I agree with your words and way of explaining things. Thanks for the useful guide regarding affidavit.

Lopez

19 Apr 2021

What are the guidelines for the state of Texas?

National Notary Association

19 Apr 2021

Hello. Here are the guidelines for copy certification from the TX SOS website: “May I make a certified copy of a birth certificate or a marriage license? – No. Birth certificates and marriage licenses are publicly recordable documents. Recordable documents are recorded with some specific governmental entity, such as the secretary of state’s office, a court of law, a county clerk, or the Bureau of Vital Statistics. A certified copy of a recordable document may be obtained by contacting the recording entity. A notary cannot make certified copies of recordable documents. A notary may, however, make a certified copy of a non-recordable document. A non-recordable document is one that cannot be recorded with any type of governmental entity. For instance, a letter is not recorded with anyone, but there are times the sender of the letter would like to maintain a certified copy of that letter for his or her file”

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