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Why Did A County Clerk Reject My Notarization?

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A California county clerk’s office rejected my Notary certificate because I forgot to include my title of Notary Public after my name in the acknowledgment certificate. Why is this?D.K., California

You are required by law to insert your name and title in the acknowledgment certificate (Civil Code 1189[a][3]).

Hotline answers are based on the laws in the state where the question originated and may not reflect the laws of other states. If in doubt, always refer to your own state statutes. – The Editors

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06 Jun 2017

I really look forward to your emails . I learn alot from them .i just wish i had more clients

Mister J

08 Jun 2017

At first I thought it was redundant to require a notary public to fill in their title of "Notary Public." But I suppose it makes sense if there are other public office holders that are legally able to notarize a document, in which case, they obviously would put in a title other than "Notary Public."


19 Jun 2017

Would this apply to those of us not in California when notarizing say Closing packages for California companies? I've not heard of any issues as most of my Closing packages come from CA companies, but just curious if it would ever be a requirement for us. Thanks!

National Notary Association

19 Jun 2017

Hello. Whether or not an out-of-state notarized document is accepted or rejected would be the decision of the individual recording office. The County Recorder's Association of California listed 10 common Notary errors that often lead to rejection of notarized documents in this article:

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