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Do I Need Notarial Wording If A Document Won’t Be Recorded?

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In New York, is notarial wording required if the document is not going to be recorded? Can a Notary take an acknowledgment of a written statement or form with no wording and not attach a loose certificate?S.K., New York

No. A New York Notary must always complete, sign and affix their seal to notarial wording whether or not the document will be recorded.

Hotline answers are based on the laws in the state where the question originated and may not reflect the laws of other states. If in doubt, always refer to your own state statutes. – The Editors

Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained NNA Hotline counselors to help you with all of your notarial questions. Call 1-888-876-0827, Monday through Friday, 6 a.m. to 6:30 p.m. PST; Saturday, 5 a.m. to 5 p.m. PST.

Related Articles:

When And How To Use A Loose Certificate

May I Type Or Write The Notarial Wording On A Document?

Additional Resources:

NNA Webinar: Understanding Notary Certificates and Seals

Notary Essentials

View All: Hotline Tips


Add your comment

Jesse R. Bull

09 Aug 2016

I renewed my Notary on=line some time ago; yet I have not heard from it. When can I expect to received the renewal?

National Notary Association

10 Aug 2016

Hello. If you renewed your commission through the NNA, you can contact our Customer Care team at 1-800-876-6827 or for assistance.

Michael Gilman

14 Sep 2016

If you sent to in to the State call the secretary of State or check your local county clerks office tell them you renewed and have not gotten your renewal back... this does happen fairly often in NY... the county as long as they received it from either you or the state can give you a copy of proof...

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