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What Do I Do With My Notary Tools If I Move Out Of State?

NNA Hotline Tip logo

I was a Notary from 2002-2006. I am moving out of state. What can I do with my journal, stamp and embosser?C.M., Moorpark, California

Journals containing any entries must be submitted to the office of the county clerk where you initially filed your oath of office. California law requires Notaries who allow their commissions to expire without obtaining reappointment within 30 days to file their journals and notarial papers with the county clerk. The law also requires you to destroy your stamp and embosser.

Hotline answers are based on the laws in the state where the question originated and may not reflect the laws of other states. If in doubt, always refer to your own state statutes. – The Editors

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35 Comments

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David E Scott

13 Jul 2015

Just prior to moving from Tennessee to Missouri I took all my Notary Journals to the Bradley County Clerks office. They thought it was kind of funny that I thought they had the room to store completed journals. I took them back home and still have them (all 16) in my possession today! Dave

Deontea Vickers-Idrisov

26 Feb 2016

I am a Notary in Georgia. I am relocating to California. I wish to continue my commission, can grandfather my notary to California, and how? Thank u

National Notary Association

26 Feb 2016

Hello. We're sorry, but it is not possible to transfer a Notary commission between GA and CA. You will have to resign your Georgia commission and re-apply for a new California commission after you move.

Brittnie Dillon

26 May 2016

I am a Notary in Colorado. I am moving to AZ and wish to be a Notary still. Do I have to resign and re apply or can it be transfered?

National Notary Association

27 May 2016

Hello. You would need to resign and re-apply in Arizona.

Terri Bryan

27 Jun 2016

I am a Notary in Pennsylvania. I am moving to Colorado. Can my notary be transferred or do I need to resign and reapply? Since I have been a notary, would I have to take the Notary course in Colorado?

National Notary Association

30 Jun 2016

Hello. You would need to resign your PA commission and apply for a new commission in Colorado. You will need to take the mandatory CO training and exam.

JAH

14 Jul 2016

I am a Notary in Nebraska. I am moving to AZ and wish to be a Notary in my new state. Do I have to resign and re apply or can it be transferred?

National Notary Association

20 Jul 2016

Hello. You cannot transfer a Notary commission to another state. You would need to resign and apply for a new commission in your new state.

April

19 Feb 2017

Hello, I am a notary in the state of Florida but plan to move this summer to the state of Nevada. Would I have to retake the course all over again in the state of Nevada, and basically start from zero? Thanks

Michelle

06 Apr 2017

I am a Notary on the state of VA. I have recently relocated to GA. I see in previous comments that I need to resign from VA and reapply in GA. How do I resign in VA since I have already relocated?

National Notary Association

06 Apr 2017

Hello. A Virginia Notary who wishes to resign may do so by sending a letter of resignation and his or her commission to the Secretary of the Commonwealth (HNP; see also COV 47.1-22[A] and [D]).

Dawn

09 Jun 2017

I am moving out of state and i haven't notarized any thing. Do I need to turn in my book?

National Notary Association

09 Jun 2017

Hi Dawn. What state are you commissioned in, please?

Dawn

09 Jun 2017

I live in Colorado

National Notary Association

09 Jun 2017

A Colorado Notary who resigns the commission, does not intend to renew, or ceases to have a business or residence address in the state must send or have delivered to the Secretary of State a letter of resignation and the Notary’s official journal, papers and seal — whereupon the commission ceases to be in effect (CRS 12-55-115[2]).

Brittney Ten Cate

20 Jun 2017

I am moving from Michigan to Ohio. Operating under the assumption that the notary cannot be transfered, what do I need to do to resign my notary in Michigan

National Notary Association

22 Jun 2017

Hello. Please contact the Office of the Great Seal at 888-767-6424 for instructions.

Grace

10 Oct 2017

I am a Notary in North Carolina . I am moving to GA and wish to be a Notary still. Do I have to resign and re apply or can it be transferred? would I have to take the course over? or test?

National Notary Association

10 Oct 2017

Hello. Notary commissions cannot be transferred between states. You would have to resign your NC commission and apply for a new one in Georgia.

Jane

02 Nov 2017

Hello, If I become a licensed CA notary public and must move for a specified amount of time to the east coast, then move back to CA for primary residence, what do I do with my journal and seal? Do I resign once primary residence/practice moves out of state, and is there a specified time frame granted which allows any situation where I do not need to resign in CA, if I know I will again be moving back to CA within the year? Thank you.

National Notary Association

02 Nov 2017

Hello. You may not continue your CA Notary commission if you cease to be a legal resident of California. You would have to send a letter of resignation to the Secretary of State’s office; within 30 days deliver all of your notarial journals, records and papers to the county clerk in which your current oath of office is on file; and destroy the seal. You would be able to apply for a new commission once you moved back to California.

Richard

09 Jan 2018

I have moved from OH to GA and do not wish to renew ... Do I just destroy the OH notary seal, journals, etc.?

National Notary Association

09 Jan 2018

A Notary, other than an attorney, who resigns a Notary commission must deliver to the Secretary of State a written notice indicating the effective date of resignation (ORC 147.05[D]). Because guidelines for Ohio Notaries varies by county, we would recommend contacting your county bar association or the county clerk of the court of common pleas in your county to see if they have recommendations regarding disposal of your seal and journal.

Ann

09 Aug 2018

What if a person were to have dual residency? Such as a home in Florida and in Wisconsin.

National Notary Association

09 Aug 2018

Hello. You would need to follow the rules of the state that issued your commission.

Jessica Heckmann

13 Aug 2018

I am a Pennsylvania notary and am moving to Tennessee. I no longer wish to be a notary. What do I need to do with my tools?

National Notary Association

15 Aug 2018

"On resignation of a notary public commission or on the expiration of the date set forth in the stamping device, the notary public shall disable the stamping device by destroying, defacing, damaging, erasing or securing it against use in a manner which renders it unusable” (57 Pa.C.S. 318[a][2]). “A notary public shall deliver the journal of the notary public to the office of the recorder of deeds in the county where the notary public last maintained an office within 30 days of: “(1) expiration of the commission of the notary public, unless the notary public applies for a commission within that time period; “(2) resignation of the commission of the notary public; or “(3) revocation of the commission of the notary public” (57 Pa.C.S. 319[e]).

Nydia

20 Sep 2018

If I live in AZ and have my notary, then temporarily move to CA for 9 months, then return to AZ, would I be able to continue using my notary in AZ? Or would I need to give up my AZ notary commission once I move then reapply when I return?

National Notary Association

24 Sep 2018

Hello. Persons who do not have a primary residence in Arizona for income tax purposes do not qualify for a Notary commission in the state (ARS 41-312[E][2]). If you moved out of state, you would need to resign your commission and apply again when you returned.

Sharon

30 Oct 2018

I am a CA notary and I moved to CO. I believ I have to notify the Sec. of State by mail. Do I alos mail in my journals to the Sec of State in CA?

National Notary Association

31 Oct 2018

Hello. If you want to resign your commission, send a letter of resignation to the Secretary of State’s office; within 30 days deliver all of your notarial journals, records and papers to the county clerk in which your current oath of office is on file; and destroy the seal.

mason m. doone

08 Dec 2018

I am writing a notary that I no longer stay with my mom

Misty

13 Dec 2018

I became a notary in CA at the end of 2017, I moved to AZ this summer. I never got the change to notarize any documents. Can I just write to the CA Sec of State and end my commission and destroy my stamp? Or do I actually have to send a blank book back?

National Notary Association

13 Dec 2018

Hello Misty. While we cannot see any reason the Secretary of State's office would require you to submit a journal if you have performed no notarizations and made no entries, we recommend contacting their office at 1-916-653-3595 to confirm this.

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