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Big changes coming to New Jersey Notaries on October 22

Female hand writing in journal

Permanent remote online notarization and required stamp and journal are just a few changes Notaries in New Jersey can expect come October 22, 2021. Keep reading to learn what's new under NJ Assembly 4250.

Commission qualifications

Out-of-state applicants may now apply for a New Jersey Notary commission. Previously, nonresident applicants had to live in either New York, Pennsylvania or Delaware. The new statute no longer limits nonresident applicants to those adjoining states, but they must be an employee of a business whose domicile or primary place of business is in NJ and performs their employment duties remotely from a home office or co-working space.

Required stamp and journal

Once optional, a rubber stamp ink seal and journal are now required for all notarial acts.

Stamps must include your name, the phrase "Notary Public, State of New Jersey" and your commission expiration date.

Journals may be a permanent, bound register with consecutively numbered lines and pages or in a permanent, tamper-evident electronic format. The State Treasurer limits Notaries to using only one journal at a time to record notarial acts whether they involve tangible or electronic documents. The following information must be recorded for each notarial act:

  • Date and time of the notarial act
  • Type of notarial act, including but not limited to the taking of an acknowledgment, the taking of a proof of a deed, the administration of an oath, or the taking of an affidavit
  • Name and address of each person for whom the notarial act is performed
  • Statement indicating if the identity of the individual is based on personal knowledge
  • Brief description of the method of identification if the identity of the individual is based on satisfactory evidence as well as the identification credential presented
    • If any and applicable, include the type, date of issuance, and date of expiration of an identification document, or the name and signature of any identifying witness and, if applicable, the type, date of issuance, and date of expiration of a document identifying the witness
  • Itemized list of all fees charged for the notarial act

Notaries must either keep their journals for 10 years after performing the last notarization recorded in the journal or transmit the journal to the Department of the Treasury, Division of Revenue and Enterprise Services, or a repository approved by the State Treasurer.

Infographic on Notary journal features

New Notarial acts

Notaries may now perform the following notarial acts within the state of New Jersey:

  1. Certifying copies of documents and depositions
  2. Certifying papered out electronic records
  3. Witnessing or attesting a signature

Prohibited acts

Notaries will no longer be able to notarize documents in which the Notary or the Notary's spouse or civil union partner is a party or in which either of them has a direct beneficial interest.

Notary fees

Notaries may continue charging a fee per notarial act, but the maximum amount has yet to be determined by the State Treasurer. We'll update this page once more information becomes available.

Remote notarization

New Jersey will authorize the remote notarization of both paper and electronic records. Signers may send Notaries the physical documents to the Notary or upload their documents through a RON provider and complete the notarial act online.

NJ Notaries may notarize documents for signers in any location, but the Notaries themselves must be physically present within the state during the notarization. To become a remote Notary in New Jersey, your commission must be active and you must notify the State Treasurer prior to performing your first remote notarial act.

Looking ahead

Starting July 22, 2022, educational training and exam will be required of new and renewing Notaries. Part of the application process will include acknowledging you have read the Notary Public Manual, taking a course and passing an exam. The course and exam may be taken with the State Treasurer or an approved education provider.

Rachel Fraser is the Content Marketing Specialist at the National Notary Association.

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12 Comments

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Yvette Ambrose

04 Oct 2021

Where can I get the Notary Public Manual?

National Notary Association

06 Oct 2021

Hello. You can find a link to the Jan. 2021 edition here: https://www.state.nj.us/treasury/revenue/pdf/NotaryPublicManual.pdf. Please be aware that this version pf the manual does not appear to have been updated yet with the new law changes taking effect Oct. 20, 2021.

arodri515@icloud.com

16 Nov 2021

What verbiage (if any) will be required to be used for various notarial acts performed using RON in NJ?

National Notary Association

17 Nov 2021

Hello. You can find more information about RON in New Jersey here: https://www.nationalnotary.org/knowledge-center/remote-online-notary/how-to-become-a-remote-online-notary/new-jersey

Andrea Cocula

04 Jan 2022

Where is the notary course being given,? What does the course cost?

National Notary Association

08 Apr 2022

Hello. New Jersey's Notary application requirements are scheduled to change on July 22, 2022. Please see here for more information: https://www.nationalnotary.org/new-jersey

Jessica

28 Jan 2022

I am an NJ notary, who renewed in April 2021. I first became a notary in 2016. The statute states that continuing education is the only requirement for those who have already renewed before October 2021 (and acknowledging the review of the manual), no? Can I continue to use my notary license until it expires in 2026 and then handle the education?

National Notary Association

22 Mar 2022

Effective July 22, 2022, non-attorney applicants for an initial Notary commission and renewal applicants for a commission who have previously completed the educational requirements or were commissioned before October 20, 2021, must comply with the educational requirements that the State Treasurer will set forth in rules (NJSA 52:7-10.10.2.b and c, effective July 22, 2022).

schislersigningservice@gmail.com

21 Feb 2022

Hello - I have a rectangular self inking stamp that includes my name, notary public, state of New Jersey, ID number and commission expiration date. I also have a round embossing seal with my name and notary public state of New Jersey. With the new changes, do I need to purchase a new round seal that is self inking instead of embossing or does my rectangular stamp take the place of the embosser. Thank you

National Notary Association

22 Mar 2022

An embosser is not required to be used in New Jersey. A Notary seal (ink or embosser) must include the following information in New Jersey: “The official stamp of a notary public shall: “(1) include the name of the notary public, the title “Notary Public, State of New Jersey,” and the notary public’s commission expiration date; and “(2) be capable of being copied together with the record to which it is affixed or attached or with which it is logically associated” (NJSA 52:7-10.5.a).

Manolito Ramirez

25 Jul 2022

Where & how can i get my commission number for notary public?

National Notary Association

10 Aug 2022

Hello. Just to clarify, are you seeking to apply for a Notary commission, or do you hold an existing Notary commission? Also, can you please confirm what state you are located in?

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