Your Cookies are Disabled! NationalNotary.org sets cookies on your computer to help improve performance and provide a more engaging user experience. By using this site, you accept the terms of our cookie policy. Learn more.

5 More States Approve Remote Notarization

webcam-resized.jpgRemote notarization continues to gain traction in the U.S., with 5 states passing new laws to allow the use of online audiovisual communication in place of personal appearance starting in 2019. Here’s a look at the latest remote notarization laws.

Michigan

Michigan’s new law permits remote electronic notarizations (sometimes called webcam or online notarization) using a technology platform and identity proofing process approved by the state. Michigan Notaries must also make an audio or visual record of the remote notarization along with the standard journal entry. Audio and visual records of remote notarizations must be retained by the Notary for at least 10 years after the date the notarization is performed. While Michigan’s law officially takes effect on September 26, 2018, approval of technology providers for remote notarization platforms will not start until March 30, 2019.

Minnesota

Effective January 1, 2019, Minnesota will permit Notaries who register with the state to perform remote online notarizations, for which they may charge a maximum fee of $25 for each remote online act. Registered remote Notaries must keep a secure electronic journal of remote online acts and keep an audiovisual recording of each notarization. The Notary’s electronic journal and seal must be kept under the Notary’s exclusive control.

Indiana

Starting July 1, 2019, Indiana will authorize currently commissioned Notaries to perform remote notarizations. In order to qualify, Notaries must first register with the state, pay a $5 registration fee, meet state educational requirements and be able to competently operate any audiovisual communication, identity proofing and credential analysis technology used during remote notarizations. Indiana requires registered remote Notaries to be physically present in the state of Indiana at the time of the notarization but permits remote notarizations for signers outside Indiana or outside the U.S. under certain conditions. Indiana authorizes remote Notaries to charge a maximum fee of $15 for each remote notarization performed.

Tennessee

Tennessee’s new law will permit qualified Notaries to perform remote online notarizations for a signer regardless of the signer’s physical location, provided the Notary is physically located in Tennessee. Starting July 1, 2019, Notaries who wish to perform remote notarizations must submit an application and receive a separate remote notarization commission from the Secretary of State. The Notary may identify a signer remotely using personal knowledge, remote presentation of a government-issued identification that contains a signature and photograph of the bearer, or a credential analysis or identity proofing system that meets criteria set by the Secretary of State. 

Vermont

Effective July 1, 2019, Vermont will permit Notaries to perform remote notarizations using a secure communication link using technology that meets standards to be set by the Secretary of State’s office.

David Thun is an Associate Editor at the National Notary Association

 

6 Comments

Add your comment

Elisabeth Ponsano

30 Jul 2018

What other states permit remote notarization? Is California considering it?

National Notary Association

30 Jul 2018

Hello. You can read more about other states that have authorized remote notarization here: https://www.nationalnotary.org/notary-bulletin/blog/2018/06/remote-notarization-what-you-need-to-know. California lawmakers introduced a bill in February, Assembly Bill 2368, that would authorize remote notarizations if enacted. You can read more details by visiting our Notary Policy tracking page at https://www.nationalnotary.org/knowledge-center/news/law-updates/policy-tracking and clicking the image of California on the map.

Matt

30 Jul 2018

And CA ISN'T one of them! WooHoo! Looks like my efforts are working. Notaries, come join the fight, the fight to preserve your role as a notary public. matt at mmmobilenotary dot net

brianbkelly@tampabay.rr.com

30 Jul 2018

OK;K;K;K;KK;K;'K

Sandy Glover

30 Jul 2018

Call me old-fashioned, but I want to physically see the ID and watch the client sign the document. Internet fraud is way too common, you have no idea who is really signing the document if the signer is under the influence or under duress, etc.

DONNA J. R. CONNE

31 Jul 2018

Fraud opportunities tripled! Bet the criminals are applauding

Leave a Comment

Required *

All comments are reviewed and if approved, will display.