Your Cookies are Disabled! NationalNotary.org sets cookies on your computer to help improve performance and provide a more engaging user experience. By using this site, you accept the terms of our cookie policy. Learn more.

5 Things To Remember When Preparing For Your First Notarization

5 Things To Remember When Preparing For Your First Notarization

Updated 8-22-18. You’ve finished your training and testing, you’ve received your brand-new Notary commission, and now you’ve scheduled your first notarization. You’re ready! But do you still feel a bit nervous? If so, you're not alone. Many new Notaries feel a lot of pressure prior to their first assignment. 

Aside from making sure you perform the notarization properly, you also want to make sure you’re prepared for any issue. Our NNA Hotline team receives calls like this every day from nervous first-time Notaries. Here are 5 tips that our expert counselors give them:

1. Bring your Notary reference books and materials with you.
 

Having your state Notary handbook or NNA Notary Law Primer handy can mean the difference between a smooth, first notarization and having to reschedule or stop altogether. With information on your state laws and official procedures at your fingertips, you’ll have easy access to the answers to any questions that might come up while notarizing. And if you’re unsure you’re following proper procedure, your reference books can make sure you don’t accidentally forget anything important.

If you're an NNA member, you can also enter the NNA Hotline number in your phone contacts so that if any questions come up during the notarization, you can call one of our counselors for help. 

2. Don’t forget your seal and journal.
 

These are vital tools of your trade — before you set out on your first assignment, be sure you have them with you. If you have an ink seal, be sure that it has enough ink to make a clear seal impression.

3. Bring blank copies of the correct notarial certificate wording for different acts.
 

If the signer’s document doesn’t have preprinted certificate wording, or it has notarial wording from another state that you aren’t authorized to use, you will need to complete and attach a separate certificate with the correct wording to the document to complete the notarization. Having copies of the correct wording for your state’s notarial acts can save both you and the signer valuable time and avoid the need to postpone or reschedule the notarization.

4. Don’t forget a stapler.
 

Bringing preprinted notarial wording won’t do you any good if you can’t attach it to the document. In addition to your notarial certificates, be sure to have a portable stapler. Before the appointment, make sure that it has staples.

5. Carry extra pens with you.
 

You can’t finish the notarization if nobody has a pen, or your pen runs out of ink during the notarization. Always be sure to carry plenty of extra pens in the event a spare is needed. Good luck.

David Thun is an Associate Editor at the National Notary Association.

 

2 Comments

Add your comment

Patricia Adams

28 Aug 2017

Why is this required?

Alisha

28 Aug 2017

just trying to read article

Leave a Comment

Required *

All comments are reviewed and if approved, will display.