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4 easy steps to building a personal brand as a Notary

A smartphone displaying a social media app on its screen.

Updated 9-12-23. If you want to launch a new Notary business or you are an experienced Notary seeking to reinvent yourself, building your personal brand is vital to your business success.

What used to be known as your “reputation,” now goes far beyond classic face-to-face interaction. Personal branding is how you present yourself to the world around you, both online and offline. It is who you are, who you want to be, and who you will be perceived as in the professional world.

Your personal branding strategy will end up being the image and message you send to your current and potential customers. It should entice people to do business with you and show them how different you are from your competitors.

Your Notary brand starts with you

What is your purpose? How will you make your Notary business stand out among your competitors? Think of who you want to be as a professional and ask yourself questions like:

  • What defines you? What are your business values?  
  • Who are your customers?
  • How do you want clients to remember you?
  • Will you be just an NSA? Or a mobile Notary who provides a variety of notarial and non-notarial services, such as field inspections, I-9 forms completion and general Notary work?

Once you've answered these questions and have an idea of who you want to be, the journey to creating your brand and business begins.

Here’s where to start building your Notary brand

Your personal branding will be the foundation of your business. Here are four steps you can follow to set that groundwork:

  1. Take a professional headshot

    If you want to be a Notary professional, you must look the part. Your headshot should capture you as a smiling, well-dressed individual who is approachable and competent. This headshot can go on your website, social media profiles and marketing materials.

  2. Create an online presence

    It’s essential to use social media platforms — in conjunction with your website — to boost yourself and your business. Social media can help you reach and build new fans, expand your community and build relationships with customers and like-minded peers. It’s also where you can proactively build and promote your personal brand. Social media sites you should have in your strategy include Facebook, LinkedIn and Twitter.

  3. Act like a professional in every way

    Customers, new or returning, will look at how you carry yourself online and decide whether they want to do business with you. For example, if you receive a negative review and respond defensively, customers will walk away and look for Notary services elsewhere. Always carry a positive, helpful attitude and keep it professional. When your personal brand is professional and inviting, customers and peers alike will gravitate to your business. This can also lead to potential referrals.

  4. Be authentic

    The way you interact with clients must be consistent all around. Be genuine and most importantly be you. Become a resource to your customers through your services. If you can’t perform a notarization request due to a conflict in scheduling, refer a fellow Notary.  Clients will be appreciative when you offer a solution and see that you’re always willing to help.

    Creating a personal brand doesn’t happen overnight. However, remember it will be the base for your long-term success. Be confident in how you carry yourself and stay true to your business values. Strive to make a lasting impression that not only retains your customers, but allows your business to flourish.

Additional Resources

Branding your Notary business with the right name

5 simple tips to market your Notary Signing Agent business


Add your comment

13 Nov 2017

Thank you

Lisa Blanco

01 Jul 2018

Good advice

Alberta Beavers

08 Oct 2018

good advise

Sharon Sanders

08 Oct 2018

Helpful information.

Luis Massieu

13 Nov 2018

Very valuable information. I have found that listing my services as a Notary in google brings me traffic to my website as well. Every little helps. Thanks Luis

Kathy Rhode

25 Nov 2019

Thanks for the advice. I was wondering, should you use your existing Facebook page, or create a new one as a notary?

National Notary Association

26 Nov 2019

Hello. Please see this article for more information:

Cheryl Kaster

01 Dec 2019

Remember too the information in the NNA Code of Professional Responsibility about unprofessional advertising and improper promotion by notaries.

Mary Price

10 Mar 2020

Excellent practical information.

Fern Hines

12 Mar 2020

Very helpful

Randi E. Chandler

12 Mar 2020

Very Good Information thank you

Yansie Algarin

18 Oct 2021

Helpful information


04 Oct 2022

Great, thanks


08 Oct 2022

Awesome information for a newbie like myself! Thank you for the very informative post.

Susan Ashworth

26 Jun 2023

Excellent information. I just kind of jumped into my Mobile Notary business without really having a plan. I've been a Loan Signing Agent for approximately three years and am wanting to go back and tweak my business plan that I never really started. THANKS!

Gloria Thompson

25 Sep 2023

Like this advice

Patricia Kentish

25 Sep 2023

Very helpful


25 Sep 2023

Excellent practical information and advice

Barbara Tyler

25 Sep 2023

I read all of the NNA bulletins and every one has very good information and advice. Keep ‘em coming. Thanks you


28 Sep 2023

Great information. I didn't really know how far a Notary could go in this area. Thanks! I plan to build this so that when I retire in a couple of years, I will be able to add to my virtual admin assistant business.

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