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Branding your Notary business with the right name

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Updated 11-2-23. If you have your own Notary business — or want to start one —  a memorable professional name makes it easier for potential customers to find and remember you.

We asked small business experts and members of the NNA community to offer tips on choosing a name that is just right for your small business. You should:

  1. Choose a Notary business name that's easy to recognize.
  2. Make sure your business name focuses on your strengths.
  3. Make your Notary business name unique — but not too unique.

1. Choose a Notary business name that's easy to recognize.

Consider this: Your business name is going to be used in a lot of places, from your business cards and website to your email address and possible street marquee. If your personal name is challenging to spell or pronounce, it could actually hinder you from getting calls.

“My advice to new Notaries would be never to use only your name,” says Texas Notary Tonie L. Boaman, owner of Dash Notary. “Think outside of the box and have pride in your new business name.”

Consider using a name that indicates your service area, which has worked for California Notary Karen S. Flores. “My business West Coast Notary Pro has defined and branded me as a Notary professional,” says Flores. 

Dave Holland, who launched his small business, CalCoastNotary, shortly after receiving his Notary commission, agrees.  

“Name recognition is important in any business,” says Holland. “It lends comfort to people to do business with an actual company vs. ‘Bob down the street.’  It’s important for people to be comfortable with who they do business with, especially in our industry where everything we touch is important to someone.”

2. Make sure your Notary business name focuses on your strengths.

You can use your business name to emphasize a strength or competitive edge that you offer, such as availability, speed, convenience and confidentiality, or catering to niche markets, such as legal firms, healthcare facilities, prisons, or financial institutions.

California Notary Laura Biewer, owner of At Your Service Mobile Notary, focuses on quality customer service, while Kisha Smith focuses on availability and location when choosing her business name, AfterHoursVA. Reliability is a primary focus for David Harper, owner of A Dependable Notary. Maria Torres-Lopez’ Notary @ Your Door brand emphasizes convenient service that comes to you. 

Herbert Willis, owner of Sunshine Signing Connection, went with warm and inviting branding, also creating a sun-shaped company logo and brightly colored website imagery.

3. Make your Notary business name unique — but not too unique.

The key to creative naming is to be original without being too strange or obscure. “Avoid using a name that is used by another company,” warns Forbes contributor Marianne Bickle. “A name that is even similar to another company can cause legal difficulties.”

Google names you’re considering to ensure your stroke of genius hasn’t already been used, and “test-drive” unusual names with friends or family.

“If a company name is too complex and puzzling, it will remain a mystery to your customers,” says Entrepreneur magazine contributor and business naming expert Phil Davis.  

Final words of advice on Notary business names

If you do end up using a business name other than your own name, you need to file a “Doing Business As” name, or DBA (also referred to as a Fictitious Business Name or Assumed Business Name), generally at your county clerk office or with your state government.

Consult your state laws for DBA renewal information. You might also apply for an Employer Identification Number (EIN) to use in place of your personal Social Security number.

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Related Articles:

4 easy steps to building a personal brand as a Notary

Should Notaries get business licenses? It depends.


Add your comment

Dennis Fabbri

04 Dec 2014

please help me choose a name for my notary business or where to go for ideas, thank you


13 Dec 2014

if starting a business, does each employee need to take the test with NNA

National Notary Association

15 Dec 2014

Hello Linda, We offer certfication and training that can help you in certain fields, such as working as a Notary Signing Agent, but it's not mandatory for starting a business. If you'd like more information about our programs, please visit our home page at

Rachael McIntyre

22 Aug 2015

Id like to be put in touch with the author Kelle Clarke. I really like her work and would love to discuss being a guest blogger or providing information about my notary business, etc. Also there is a broken link that isn't working anymore on this blog. Is there a way to contact her? I do not see any contact information for her on the hyperlink for her name Thank you.

National Notary Association

24 Aug 2015

Hello. We're glad you enjoy Kelle's writing. If you'd like to send her a message you can do so through

Becky Sebreros

11 Mar 2019

Is there a place that can help find a name for your business?


05 Jul 2019

In starting your notary signing business, is it best to have your business as LLC? if not, which is best? Thanks

National Notary Association

23 Jul 2019

Hello. Please see this article for more information:


12 Aug 2019

Please help me choose a name for my Notary Business

Patricia Collazo

16 Sep 2019

I’ve picked a notary business name how can I register it and keep it for my business

National Notary Association

19 Sep 2019

Hello. Please see this article for more information:


29 Oct 2019

How do I get my dba shown on my NNA profile? Does only my name and notary ID number need to appear on my notary stamp?

National Notary Association

04 Nov 2019

Hello. To help us answer your question, what state are you commissioned in?

April Rivers

15 Feb 2021

Do I need to keep track of my earnings for taxes in California, even though it is tax exempt ,I believe?

National Notary Association

16 Feb 2021

Hello. For general information about Notary fees and income tax, please see this article: These are general guidelines only, and every person’s tax situation can differ. If you have specific questions about your income tax situation, contact the IRS or a qualified tax advisor.


15 Oct 2021

Yes I need Help in getting my card agent title I don’t know where to start can you HELP

Linda r johnson

15 Nov 2021

Sounds real good to know i could become more professional by having a notaty business

Deborah K. Thompson

15 Nov 2022

None at this time

Judy Crush

18 Mar 2023

Would your commission still be in your name or in your dba name?

National Notary Association

28 Mar 2023

Based on what you’ve described, we think it would be best if you contacted our Hotline team by phone and provided them with a more detailed description of the situation. The NNA Hotline: 1-888-876-0827 Mon – Fri: 5:00 a.m. – 7:00 p.m. (PT) Saturday: 5:00 a.m. – 5:00 p.m. (PT) If you’re not an NNA Member or Hotline Subscriber, they will provide you with a one-time courtesy call.

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