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May I Shorten My Name When Completing A Notary Certificate?

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My full name as it appears on my commission is so long it doesn't fit on the line in the acknowledgment form. Could I abbreviate my middle name to "J" when filling out certificate wording?S.S., California

No, you cannot abbreviate your name when completing a notarial certificate. Doing so would give reason it to be rejected. The printed name of a Notary must match exactly with the name on their commission. If the certificate wording does not allow enough room for your name, then you would have to attach a separate certificate that does have the space. 

Hotline answers are based on the laws in the state where the question originated and may not reflect the laws of other states. If in doubt, always refer to your own state statutes. – The Editors

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24 Oct 2016

But, you can shorten your name on your Commission, to reflect what you would normally sign. I.e., my Commission name is my first and middle initial and my last name, that way I do not have to sign my full name.

National Notary Association

25 Oct 2016

Hello. When completing a notarial certificate, your name must be entered as it appears on your commission.


09 Sep 2021

Hello, Can I shorten my hyphenated last name. It is extremely long? Example: Steve Paul Johnsonvilleson-Cary Can my commission name and notary seal read as : Steve J-Cary

National Notary Association

17 Sep 2021

Hello. To help us answer your question can you please tell us what state you are commissioned in?

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