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Dealing With A Lost Notary Journal

New Hotline Resized 3I lost my Notary journal. What do I do? — K.M., Texas

If your Notary journal has been misplaced or lost, send a letter to the Secretary of State’s Legal Support Unit (see the address below), detailing the circumstances in which the journal went missing, the last time you used it, and any other relevant information.

If your Notary seal or journal have been stolen, you should file a report with your local law enforcement office and enclose a copy of that report with your letter to the Secretary. Send the letter to the Legal Support Unit, P.O. Box 13550, Austin, Texas 78711-3550.

Notaries in other states should follow their own state’s rules and procedures for reporting a missing or stolen journal.

Hotline answers are based on the laws in the state where the question originated and may not reflect the laws of other states. If in doubt, always refer to your own state statutes. – The Editors

David Thun is an Associate Editor at the National Notary Association.

Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained NNA Hotline counselors to help you with all of your notarial questions. Call (888) 876-0827, Monday through Friday, 5 a.m. to 7 p.m. PST; Saturday, 5 a.m. to 5 p.m. PST.

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6 Comments

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Christina

01 Apr 2021

I turned in my notary journals. Secretary of state kept 4 of my journals. Returning the rest. I have been calling to get them back but run around. What else can I do.

National Notary Association

01 Apr 2021

Based on what you’ve described, we think it would be best if you contacted our Hotline team by phone and provided them with a more detailed description of the situation. The NNA Hotline: 1-888-876-0827 Mon – Fri: 5:00 a.m. – 7:00 p.m. (PT) Saturday: 5:00 a.m. – 5:00 p.m. (PT) If you’re not an NNA Member or Hotline Subscriber, they will provide you with a one-time courtesy call.

Sung T Kim

12 Apr 2022

I lost journal & stamps

National Notary Association

19 Apr 2022

Hello. If you can tell us what state you are commissioned in, we can try to provide you with information on what steps you need to take to report and replace your Notary tools.

Jennifer K

09 May 2022

I misplaced my journal. I recently moved and have not been able to locate my journal. Can I still notarize without my journal by using a piece of paper and add it to a new journal?

National Notary Association

11 May 2022

Hello. To help us answer your question can you please tell us what state you are commissioned in?

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