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National Notary Association
The National Notary Bulletin

Can I Notarize My Employer's Signature?

By NNA Staff on October 30, 2019

New Hotline Resized 3Can I notarize a document for the company I work for? My boss is signing the document.  — C.B., Florida

Yes, notarizing your employer’s signature is permitted. Your employment does not result in you having any financial interest in the document nor make you a party to the transaction as long as you do not receive a benefit beyond your salary and the fee for services as a Notary Public authorized by law. See F.S. 117.107(12).

Hotline answers are based on the laws in the state where the question originated and may not reflect the laws of other states. If in doubt, always refer to your own state statutes. – The Editors

Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained NNA Hotline counselors to help you with all of your notarial questions. Call 1-888-876-0827, Monday through Friday, 5 a.m. to 7 p.m. PST; Saturday, 5 a.m. to 5 p.m. PT.

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9 Comments

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Eileen Roe

04 Nov 2019

My employer arranged for me to become a Notary because he needs his signature notarized...if I didn't notarize it, I would no longer have an employer.

Justice Cynthia Viloria

07 Nov 2019

NOTARY CREED 3: Notary is sealing the LEGAL DOCUMENTS whereto you as the Notary Public vouch for the CORRECTNESS, ACCURACY and TRUTHFULNESS of the Content of the Documents. NOTARY CREED 7: Notary Seal can not be use to sign for and/or not in behalf of an individual who has not requested for Notary. NOTARY CREED 10: Notary can not be used with intimidation to agree, forceful signing of documents and can not be use to Legalized Documents that are Fraudulent, and /or the content is ILLEGAL for it is by passing and/or not in accordance to the LAW, CREED, CREADLE, CODE, PROCEDURE, TRANSCRIPT, QUANTUM, MEMORANDUM, ADDENDUM, ARTICLE, SECTION, CHAPTER, POLICY, COURT RULING, EXECUTIVE ORDER, ORDER, JUDGEMENT, DECISION, LIEFT, HARTU, MANDATE, and CONSTITUTION of the Country where the Notarized Document are submitted and posted.

Elizabeth

12 May 2020

Um Justice...not sure what state you’re in but the notaries does not vouch for “correctness” of a document. The notary is an impartial witness to the person signing the documents and verifying their identity ONLY.

Linda S Burt

12 May 2020

Provided you do not benefit from the document in any way and provided the signer is not your husband or wife.

Melanie Garcia

12 May 2020

Notary Creed 3 is NOT CORRECT. Notaries are NOT VOUCHING FOR THE correctness, accuracy and truthfulness of the CONTENT OF THE DOCUMENTS. The duty of the Notary Public is to serve as an impartial witness, administer oaths and verify the signer(s) identity. California notarial certificates include this statement "A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.”

Jan Black-Ramey

12 May 2020

Are notaries allowed to notarize documents out of their state of commission?

National Notary Association

13 May 2020

Hello. It depends on individual state rules. Some states authorize remote online notarizations (RON), where qualified Notaries may use approved audiovisual technology to remotely notarize for signers located in other states or countries. However, the Notary must be physically located in the commissioning state when performing the remote notarization. To help us provide you with more specific information, can you tell us what state you are commissioned in?

DM

27 Jan 2022

What about in the state of Colorado? There isn't anything in the statute here. Is an employee of a party to an agreement able to notarize that party's CEO's signature?

National Notary Association

28 Jan 2022

“A notarial officer shall not perform a notarial act with respect to a record in which the officer has a disqualifying interest. For the purposes of this section, a notarial officer has a disqualifying interest in a record if: “(a) The officer or the officer’s spouse, partner in a civil union, ancestor, descendent, or sibling is a party to or is named in the record that is to be notarized; or “(b) The officer or the officer’s spouse or partner in a civil union may receive directly, and as a proximate result of the notarization, any advantage, right, title, interest, cash, or property exceeding in value the sum of any fee properly received in accordance with this part 5. “(3) A notarial act performed in violation of this section is voidable” (CRS 24-21-504[2] and [3]).

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