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National Notary Association
The National Notary Bulletin

Can I Use A Stamp To Complete My Journal Entries?

By NNA Staff on December 19, 2018

New Hotline Resized 3I notarize several documents at work on a daily basis. I was wondering if it is legal to purchase a date stamp address stamp to stamp the book under “Address Where Notarization Performed” instead of handwriting the address every time.  Please advise. — L.V., California

Yes, using a date or address stamp is a great time saver for entering information in your journal.

Hotline answers are based on the laws in the state where the question originated and may not reflect the laws of other states. If in doubt, always refer to your own state statutes. – The Editors

Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained NNA Hotline counselors to help you with all of your notarial questions. Call 1-888-876-0827, Monday through Friday, 5 a.m. to 7 p.m. PST; Saturday, 5 a.m. to 5 p.m. PST.

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6 Comments

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DZ Pratte

02 Jan 2019

Can I use a label?

National Notary Association

02 Jan 2019

Based on what you’ve described, we think it would be best if you contacted our Hotline team by phone and provided them with a more detailed description of the situation. The NNA Hotline: 1-888-876-0827 Mon – Fri: 5:00 a.m. – 7:00 p.m. (PT) Saturday: 5:00 a.m. – 5:00 p.m. (PT) If you’re not an NNA Member or Hotline Subscriber, they will provide you with a one-time courtesy call.

Celeste Valverde

25 Sep 2020

Could you use pre-made labels with signer name and address In your notary journal instead of handwriting it 7 times?

National Notary Association

02 Oct 2020

Hello. To help us answer your question, can you please tell us what state you are commissioned in?

MD Mazins

19 Jan 2022

most of my notarizations are my boss (public official) for work, can we use a label for name, address in the state of Colorado?

National Notary Association

25 Jan 2022

“A journal may be created on a tangible medium or in an electronic format. If a journal is maintained on a tangible medium, it must be a permanent, bound register with numbered pages. If a journal is maintained in an electronic format, it must be in a permanent, tamper-evident electronic format complying with the rules of the secretary of state” (CRS 24-21-519). “An entry in a journal must be made contemporaneously with performance of the notarial act” (CRS 24-21-519[3]).

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