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Make sure your profile is ready for new online verification system

New verification system

Companies that hire Signing Agents can now automatically validate NSA credentials in real time through — so make sure your profile is up to date to ensure your eligibility for assignments.

New NSA data exchange system

The new “Notary Signing Agent Data Exchange” system will use a technology known as Application Program Interface (API) to automatically update participating companies and lenders with the latest real-time information on a Notary’s credentials such as background screening status, E&O insurance policy and certification from the Notary’s listing.

For Notary Signing Agents who are registered with Snapdocs — the first company to participate in this process — this means their listings with the company will be updated automatically whenever the NSA updates their profile. NSAs do not need to update each listing separately, said Mike Flores, VP of Sales and Marketing for Snapdocs.

“With this system, we now have a direct way to verify the validity of credentials uploaded by Snapdocs Notary Signing Agents,” he said. The new system removes the need for Snapdocs employees to manually look up NSA credentials at, making the verification process more efficient and convenient for Notaries.

Protecting the Signing Agent's privacy

To ensure that Signing Agents’ privacy is protected, all sensitive information in the NSA’s listing is protected by encryption to prevent unauthorized privacy breaches. “Security is a deep concern of Snapdocs, and we’ve taken many measures to protect sensitive information,” he said.

According to Flores, Notaries who are verified with Snapdocs get 40 percent more business from title companies and escrow companies than non-verified Notaries. “Taking the time and care to get fully verified by Snapdocs is imperative, and the first step is to work with the NNA to get the appropriate certifications,” he said.

David Thun is the Assistant Managing Editor with the National Notary Association.

Related Articles:

Notary Signing Agent Education: Showing proof of completion to clients

Additional Resources:

Why you should complete your Signing Agent profile

FAQ: What is Notary Signing Agent certification?


Add your comment

Scott Watson

18 Sep 2016

Have to say this blog is full of inaccuracy. I was surprised and expect more from you. Please check your information instead of taking statements. Would be nice if a blog was written on how signing companies (not title companies) are more likely to stiff a notary due to being unregulated.

National Notary Association

19 Sep 2016

Hello Scott. What information did you find to be inaccurate, please?


21 Sep 2016

My notary license have been expired for the past 6 yrs due to low income status..So I was wondering what's have to do GET my notary renewal, however you may email or text

National Notary Association

22 Sep 2016

Hello. If you need help obtaining a new Notary commission, you can contact our Customer Care team at 1-800-876-6827 or for assistance.

Kimberly Jones Jones

15 Oct 2019

How do I add my profile picture to my signing Agent profile

National Notary Association

15 Oct 2019

Hello. To update your profile, log on to and click the “My Signing Agent Profile” link on the left side of the page.

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