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How Do I Notarize A Document That Lacks A Notarial Certificate?

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My company files a quarterly report that traditionally has been notarized. However, when I read it, I don't see wording describing how it should be notarized. G.L., California

When a document lacks a notarial certificate, you would need to ask whoever requested the notarization what type of notarial act they need. Once this is clarified, you can perform the notarization and attach the appropriate certificate.

Hotline answers are based on the laws in the state where the question originated and may not reflect the laws of other states. If in doubt, always refer to your own state statutes. – The Editors

Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained NNA Hotline counselors to help you with all of your notarial questions. Call 1-888-876-0827, Monday through Friday, 5 a.m. to 7 p.m. PST; Saturday, 5 a.m. to 5 p.m. PST.

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Notary Basics: Ensure Your Certificate Language Is Compliant

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When And How To Use A Loose Certificate

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Julie Brickley

27 Jun 2016

First start by reading the actual looking completely at the document. If it begins with words to the effect "I, the undersigned authority, declare the undersigned appeared before me and having taken an oath, deposes and says..." This is obviously a sworn statement. It probably has the venue at the top, followed by the wording. If nothing is at the end that appears to be notary wording, you can add it there. This is what is known as a "Split Jurat" and is in the same format as the blank pre-printed ones you can purchase from NNA. The notary wording is at the top, statement in the middle, notary signature and seal at bottom. If the document is completely free of wording, simply ask the signer or originator which to add..acknowledgement or jurat. For the general public, they do not know a jurat from and acknowledgement so I ask.."Would you like this to be a sworn statement made under oath, or simply and acknowledgement that you appeared and signed before a notary public."

27 Jun 2016

cannot access article before commenting

Gerry B.

27 Jun 2016

Julie explained the difference between a jurat and acknowledgement in one simple sentence. Is it a sworn statement vs. acknowledgement that you signed before a notary. Thanks you!!

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