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Can I Change An Incorrect Date On The Notary Certificate?

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If an incorrect date is filled in on a Notary certificate that is presented to me, can I line through the incorrect date and correct it?A.P., California

Yes, provided that the document signer and you are still in each other’s physical presence. If the date is incorrect in the notary certificate you would just line through it, enter the correct date and initial the correction. If the signer has left your presence, the signer must reappear before you and you must perform a new notarization.

According to the Secretary of State’s Newsletter for 2015, the law does not allow a Notary to correct a completed notarial act. If you discover an error after completing the act, then notarize the signature on the document again. That includes meeting all requirements for notarization, including completing and attaching a certificate with the date of the new notarial act and completing a new journal entry.

Hotline answers are based on the laws in the state where the question originated and may not reflect the laws of other states. If in doubt, always refer to your own state statutes. – The Editors

Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained NNA Hotline counselors to help you with all of your notarial questions. Call 1-888-876-0827, Monday through Friday, 5 a.m. to 7 p.m. PST; Saturday, 5 a.m. to 5 p.m. PST.

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24 Comments

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Jonathan

19 Feb 2016

Thank you for this information. It was very helpful. I will definitely be on the alert when this situation arises.

Maggi

30 Jan 2017

Arizona- A completed journal entry was made on a document. 7 days later, there was a new document drafted with a correction in the document. I corrected the original date in my journal and now it is not legible. So, on that same journal line, I added that the 2nd document was a corrected document with the new date. Is this a problem?

National Notary Association

01 Feb 2017

Hi Maggi. If the document simply had some information corrected, it is OK to note the correction in the original journal entry. However, if the corrected document required a new notarization, then that would be considered a separate notarial act and should be recorded in a new journal entry.

Luedella

29 Mar 2017

Can I notarize a document with typed signature line pre-dated ? No signature but previous year types in.

National Notary Association

29 Mar 2017

Hello. What you are describing is an unusual situation. We spoke to our Hotline team and their suggestion was while we can’t determine the legality of the predated signature line, if you are uncomfortable with the request we recommend that you turn down the notarization.

Chrystle Padrta

09 Mar 2018

Instead of writing the commission date, I accidentally wrote the actual date... What I do.

National Notary Association

09 Mar 2018

Hello. To help us answer your question, can you tell us what state you are commissioned in? If you need an answer quickly, please contact our Hotline Team at hotline@nationalnotary.org or 1-888-876-0827.

Mary Mccamant

07 Apr 2018

Transfer deed on death texas March 2016. At this time notary was not. A notary on this date. What to fo

National Notary Association

09 Apr 2018

Hello. You would need to speak with a qualified attorney for assistance.

Judy Martin

11 Sep 2018

Warranty deed, notary used wrong date for expiration date in error. Date was incorrectly written after expiration of commission. Dates back to 1964, document does not appear on deed. Is deed valid?

National Notary Association

12 Sep 2018

Hello. You would need to contact an attorney to answer any questions regarding the validity of the deed.

Lewis

25 Nov 2018

Assignment of mortgage with notary in Texas that wrote in wrong expiration date of 3/24/11 when stamps reads 3/24/14. Is the notarized document good?

National Notary Association

27 Nov 2018

Hello. You would have to contact the lender or the recording office to ask if the document is acceptable or not.

MW

11 Dec 2019

My ex husband's notary did not do the correct date when he signed our divorce decree. The judge ultimately approved the divorce decree because he didn't know this happened. Is the divorce valid? This happened in Arizona.

National Notary Association

12 Dec 2019

Hello. That's a question that would need to be answered by a qualified attorney.

Margaret glass

27 Apr 2020

I can’t find the notary and I’m in another state she might not be a notary any more

Kara

02 Dec 2021

Wrong date was noted on journal as well as on the certificate. Signer is now deceased . How can I correct the dates

National Notary Association

07 Dec 2021

Based on what you’ve described, we think it would be best if you contacted our Hotline team by phone and provided them with a more detailed description of the situation. The NNA Hotline: 1-888-876-0827 Mon – Fri: 5:00 a.m. – 7:00 p.m. (PT) Saturday: 5:00 a.m. – 5:00 p.m. (PT) If you’re not an NNA Member or Hotline Subscriber, they will provide you with a one-time courtesy call.

John Clark

06 Dec 2021

My brother has a Petition to Enter a Plea of Guilty that's notarized (signed) for the date of January 5 2003, but he didn't commit his charge until May of 2003. Also it doesn't have the notary public's stamp on it. Is that an invalid petition?

National Notary Association

06 Dec 2021

Hello. We're sorry, but that is a legal question that would need to be answered by a qualified attorney.

JB

04 Feb 2022

I am not asking for legal advice just if the document in question is nul and void. I have an agreement that was sent to me on September 3, 2020. Neither party has signed it. I signed on october 5th 2020 and she signed on, get this, June 28, 2020. But the document in question was sent on September 3 with a date inside the document of august 1, 2020 which was later changed to June 1, 2020. But the document in question was created on September 3rd. So how can a notary sign that she saw her sign on a date before the document was created?

National Notary Association

07 Feb 2022

Hello. We're sorry, but the question of whether or not a document is valid or invalidated by a questionable notarization is a legal question that can only be answered by a qualified attorney. If you believe that some kind of Notary fraud has taken place, you should contact your local law enforcement agency or your state Notary regulating office to report it.

Kalyn Kyler

02 May 2022

I notarized a car title and accidentally put 2023 as the year instead of 2022. State is Oklahoma. How do I go about getting this corrected?

National Notary Association

01 Jun 2022

Hello. You would need to contact the state motor vehicle department to request instructions regarding correcting any errors on a car title.

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