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Can I Change An Incorrect Date On The Notary Certificate?

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If an incorrect date is filled in on a Notary certificate that is presented to me, can I line through the incorrect date and correct it?A.P., California

Yes, provided that the document signer and you are still in each other’s physical presence. If the date is incorrect in the notary certificate you would just line through it, enter the correct date and initial the correction. If the signer has left your presence, the signer must reappear before you and you must perform a new notarization.

According to the Secretary of State’s Newsletter for 2015, the law does not allow a Notary to correct a completed notarial act. If you discover an error after completing the act, then notarize the signature on the document again. That includes meeting all requirements for notarization, including completing and attaching a certificate with the date of the new notarial act and completing a new journal entry.

Hotline answers are based on the laws in the state where the question originated and may not reflect the laws of other states. If in doubt, always refer to your own state statutes. – The Editors

Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained NNA Hotline counselors to help you with all of your notarial questions. Call 1-888-876-0827, Monday through Friday, 5 a.m. to 7 p.m. PST; Saturday, 5 a.m. to 5 p.m. PST.

13 Comments

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Jonathan

19 Feb 2016

Thank you for this information. It was very helpful. I will definitely be on the alert when this situation arises.

Maggi

30 Jan 2017

Arizona- A completed journal entry was made on a document. 7 days later, there was a new document drafted with a correction in the document. I corrected the original date in my journal and now it is not legible. So, on that same journal line, I added that the 2nd document was a corrected document with the new date. Is this a problem?

National Notary Association

01 Feb 2017

Hi Maggi. If the document simply had some information corrected, it is OK to note the correction in the original journal entry. However, if the corrected document required a new notarization, then that would be considered a separate notarial act and should be recorded in a new journal entry.

Luedella

29 Mar 2017

Can I notarize a document with typed signature line pre-dated ? No signature but previous year types in.

National Notary Association

29 Mar 2017

Hello. What you are describing is an unusual situation. We spoke to our Hotline team and their suggestion was while we can’t determine the legality of the predated signature line, if you are uncomfortable with the request we recommend that you turn down the notarization.

Chrystle Padrta

09 Mar 2018

Instead of writing the commission date, I accidentally wrote the actual date... What I do.

National Notary Association

09 Mar 2018

Hello. To help us answer your question, can you tell us what state you are commissioned in? If you need an answer quickly, please contact our Hotline Team at hotline@nationalnotary.org or 1-888-876-0827.

Mary Mccamant

07 Apr 2018

Transfer deed on death texas March 2016. At this time notary was not. A notary on this date. What to fo

National Notary Association

09 Apr 2018

Hello. You would need to speak with a qualified attorney for assistance.

Judy Martin

11 Sep 2018

Warranty deed, notary used wrong date for expiration date in error. Date was incorrectly written after expiration of commission. Dates back to 1964, document does not appear on deed. Is deed valid?

National Notary Association

12 Sep 2018

Hello. You would need to contact an attorney to answer any questions regarding the validity of the deed.

Lewis

25 Nov 2018

Assignment of mortgage with notary in Texas that wrote in wrong expiration date of 3/24/11 when stamps reads 3/24/14. Is the notarized document good?

National Notary Association

27 Nov 2018

Hello. You would have to contact the lender or the recording office to ask if the document is acceptable or not.

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