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Can I notarize a copy of a pilot's passport?

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I have a pilot requesting that I certify a copy of her U.S. passport.  As a Washington State Notary, am I allowed to perform this act?S. B, Washington

Yes, Notaries can notarize a copy of a US passport. The notarial act performed will be a copy certification. Below we have included your state guidelines.

Definition: “A notary who certifies or attests a copy of a document is verifying that the document in question is an exact copy of another document.”

Standards: “A notarial officer who certifies or attests a copy of a record or an item that was copied shall compare the copy with the original record or item and determine that the copy is a full, true, and accurate transcription or reproduction of the record or item” (RCW 42.45.030[4]).

“When certifying a copy, it's best to make the copy yourself from the original document.”

“You may attach the notary certificate on the document itself or on a separate piece of paper with a reference to the document.”

You can find this information and a notarial certificate for a copy certification on page 18 the Washington State Notary Public Guide.

Hotline answers are based on the laws in the state where the question originated and may not reflect the laws of other states. If in doubt, always refer to your own state statutes. – The Editors

Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained NNA Hotline consultants to help you with all of your notarial questions. Call 1-888-876-0827, Monday through Friday, 6 a.m. to 6:30 p.m. PST; Saturday, 5 a.m. to 5 p.m. PST.

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Add your comment

Roberta Arnone

12 Dec 2022

It is important for readers to note that this question is specific to Washington State notary law only. New York State, for example, prohibits its notaries from certifying copies.

Catherine Carter

16 Jun 2023

Can a notary notarize a copy of a passport in the state of Tennessee?

National Notary Association

16 Jun 2023

Hello. No, TN Notaries are not authorized to certify copies of passports.

Amanda D.

24 Aug 2023

Can a notary notarize copies of vital records in the state of Massachusetts?

National Notary Association

02 Oct 2023

The state of Massachusetts does not specify any prohibited documents for certified copies. However, the document must be an original and typically a vital record in the possession of any person is not an original. The original is usually in the custody of the state or county agency that issued it.

Regina R.

01 Nov 2023

Can a notary in the state of TX certify a copy of a divorce decree?

National Notary Association

07 Nov 2023

Based on what you’ve described, we think it would be best if you contacted our Hotline team by phone and provided them with a more detailed description of the situation. The NNA Hotline: 1-888-876-0827 Mon – Fri: 5:00 a.m. – 7:00 p.m. (PT) Saturday: 5:00 a.m. – 5:00 p.m. (PT) If you’re not an NNA Member or Hotline Subscriber, they will provide you with a one-time courtesy call.

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