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How To Certify A Copy Of A Document

How To Certify A Copy Of A Document

Notaries are often asked by signers to verify that a reproduction or photocopy of an original document is a true, complete and correct copy of the original. This is called "certifying a copy" or "copy certification." Whether you can do so isn’t always clear-cut. Here are some important facts about copy certification all Notaries should know.​

Can Notaries certify copies?

Not in every state. Some states (such as Michigan and New York), do not allow Notaries to certify copies of documents as an official notarial act, and three states (California, Hawaii, Maryland) limit the types of documents or records that Notaries may certify.

If I can’t certify a copy of a document, is there an alternative?

An alternative procedure called “copy certification by document custodian” may be permissible. With this procedure, the document’s custodian or holder signs a statement attesting to the accuracy of the copy, and the Notary notarizes the custodian’s signature on the statement. The difference is that rather than directly certifying the copy, the Notary is notarizing the custodian’s signature on a statement vouching for the copy’s accuracy.

How can I advise a signer?

You have to be careful not to provide unauthorized legal advice to the signer. You can mention that you may perform a copy certification by document custodian, but should not suggest or recommend that to the signer. For example, if asked to certify a copy, you may say “State law does not authorize me to certify a copy of your document. However, in this circumstance I may be able to notarize your signature on a written statement in which you certify the copy.” You should not say something like, “I can’t do this and must perform a copy certification by document custodian instead.” The important difference here is that you may mention you can perform the procedure, and let the signer choose that option if he or she wishes, but you should not tell the signer what to do — that could constitute legal advice Notaries aren’t allowed to give.

What if a signer asks me to certify a copy of a vital record, like a birth or marriage certificate?

In some jurisdictions, such as Delaware, Notaries are not permitted to certify copies of vital records. However, it’s the signer’s responsibility — not the Notary’s — to check if copying a document violates a law or will be accepted by a receiving agency.

David Thun is an Associate Editor at the National Notary Association.

127 Comments

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verna kuykendall

15 Jul 2014

This is an excellent explanation - clear and concise! Thank you.

lisa marie mason

07 Mar 2015

ok i habe my sons birth certifacate. i been to get him a state id i only have a copy of id ss card i never reseved the origanal i sent away fro it they say his birth certifacate is not enough documents to do so he needs a photo id n with out a ss card i cant get a is or the ss card im stuck and dont know how else to go about doin this please hepl any info will be greatly apprecated .

National Notary Association

10 Mar 2015

Hello Lisa. I'm sorry, but we don't handle matters related to replacing social security cards. Your best resource would probably be to contact your local Social Security office and ask for assistance in obtaining a replacement card for your son. More information regarding replacing a lost card is also available from the Social Security Administration here: http://www.ssa.gov/ssnumber/

Debbie

24 Apr 2015

I have a unique question involving a request to notarize a document printed from a computer. I personally know the parties involved with this request. We are located in the State of Georgia. I have been asked to notarize a copy of a Birth Certificate, along with the Social Security Card of an individual. The BC was printed from a document located on the computer of the mother of the requesting individual. The mother passed away within this past year and they are unable to find the original document, but have requested a copy of the BC from Kansas. I don't thing I can legally do this, but just wanted to confirm my instinct. Thank you for your help!

National Notary Association

24 Apr 2015

Hello Debbie. State law does not permit you certifying a copy of a birth certificate. Georgia Notaries may not certify copies of public records or a publicly recorded document when certified copies are available from a source other than a Notary. (OCGA 45-17-8[a][6]). However you may certify a copy of a Social Security card provided the photocopy is made under your supervision.

Drina Marino

06 May 2015

I have an original and 2 carbons of a cemetery interment document I've been asked to notarize. Can I notarize these 2 carbons. Am in the state of new jersey

National Notary Association

07 May 2015

Hello Drina. What kind of notarial act is being requested for the carbons? For example, are you being asked to notarize original signatures on the carbon copies, or certify them as accurate copies?

Lidia

11 May 2015

Can an copy of a power of attorney be certified as an original.

National Notary Association

12 May 2015

Hello. By definition, a copy is not an original document.

Ananga

20 May 2015

I am in the state of Delaware and I have been asked to certify a copy of a marriage certificate, but I do not know where and how to go about getting the document certified. The certification is for divorce purposes.

National Notary Association

20 May 2015

Hello Ananga. Notaries in Delaware are not authorized to certify copies of official or public records such as marriage certificates (29 DC 4322[d]). The person making the request would need to contact the office that holds the original marriage certificate to request a certified copy.

UDAYA KUMAR NAPA

02 Jun 2015

hi, I need to certify my educational documents which i got it from Universities in India. I need to have the signature, seal and stating "This is a true and accurate copy of the original". I live in NewJersey where can I get this done. please suggest. thanks

National Notary Association

04 Jun 2015

Hello. Unfortunately, Notaries in New Jersey are not authorized to certify copies of academic documents. For assistance in authenticating your documents, you may need to contact a local Indian consulate or embassy (embassy and consular officials are usually authorized to notarize documents relating to their home nation) or contact the university directly to request help.

Karen

10 Jun 2015

I recently notarized several power of attorney forms at a hospital in New Jersey. The family feels they may need more copies of this document with a raised notary seal. Am I able to certify copies of this document with a raised seal being that I was present when they were originally signed?

National Notary Association

11 Jun 2015

Hello. No, New Jersey does not authorize its Notaries to certify copies of documents.

felisasjones@gmail.com

22 Jun 2015

I live in the state of Georgia and I have been ask to notarized that the copy of a birth certificate was made from the original in my presence. Can I legally perform the service with a certification by document custodian?

National Notary Association

07 Jul 2015

Hello. Normally only the records office that holds the original birth certificate may issue certified copies. The signer should contact that office if he or she needs a certified copy.

lukman

29 Jun 2015

Hello, I need to provide certified copies of my Nigerian Internal passport and my utility bill here in New Jersey. How do I go about this? THANK YOU

National Notary Association

07 Jul 2015

Hello. I'm sorry, but New Jersey Notaries are not authorized to certify copies of documents. You may want to contact the agencies that issued the documents in question for assistance.

Geoff

01 Jul 2015

I am told that notaries in Oklahoma cannot certify copies as "true to the original". Not only will they not write it on the copy, but they refuse to notarize a statement on an attached piece of paper, with their stamp going through to the copy below. The OK Secretary of State's notary office told me to obtain an Apostille. They do not understand that it is the "true to original" that I need, not verification of the notary's legitimacy. Please tell me whether I am being misinformed. Thanks.

National Notary Association

07 Jul 2015

Hello. Oklahoma Notaries are permitted to certify copies of documents. 49 OS 113[D] states, "“(T)he notarial officer must determine that the proffered copy is a full,true, and accurate transcription or reproduction of that which was copied. In the case of official records, only the custodian of the official records may issue an official certified copy”

M Frost

08 Jul 2015

I have been asked to notarize a copy of a social security card. The SS number was submitted on college paperwork incorrectly. In ready your information I would assume I need to complete a "copy certification by document custodian". Is this correct or am I unable to do even that because I am in New York State. Please advise. Thank you.

National Notary Association

15 Jul 2015

Hello. For assistance with this question, please contact our Hotline counselors at hotline@nationalnotary.org or 1-888-876-6827.

j barham

21 Jul 2015

can a PA Notary certify a copy of a birth certificate?

National Notary Association

28 Jul 2015

Hello. No, PA Notaries are not permitted to certify copies of birth records.

doug chanco

28 Jul 2015

can a notary certify the following documents: a birth certificate a divorce decree a marriage certificate thanks dougc

National Notary Association

04 Aug 2015

Hello, thank you for your question. Because copy certification laws vary from state to state, we would need to know what state you are commissioned in to answer your question. You can also contact our Hotline at hotline@nationalnotary.org for assistance.

Shelley

05 Aug 2015

We are in Iowa and some original real estate documents have been lost on the way to be recording. Can we certify a copy of a Warranty Deed and Easement to be recorded with the Recorder?

National Notary Association

07 Aug 2015

Hello. You would need to contact the recorder's office to find out what steps they wish you to take in this situation.

Jimmy

18 Aug 2015

I am a notary in California. Can I notarize a marriage certificate with a certification of document by custodian?

National Notary Association

20 Aug 2015

Hello Jimmy. Because a marriage certificate is a vital record, normally only the records office that holds the original marriage certificate may issue a copy certification. The signer should contact that office if he or she needs a certified copy.

Jessica

30 Aug 2015

Im not sure if you've answered this question or not, but .... My husband and I were married in Mesa, AZ. He is in the military and we currently live in NC. I am from PA and the PA DMV needs a certified copy of our marriage certificate since I have to mail the document. If i have the original am I able to go to a notary to get a certified copy to send to the DMV?

National Notary Association

01 Sep 2015

Hello. Arizona Notaries cannot certify copies of public records such as marriage certificates. You would need to contact the recording office that issued the original certificate to request a certified copy.

Jackie

03 Sep 2015

I have a certified copy of a Will and they want me to notarize it. Is that okay? I live in California

National Notary Association

09 Sep 2015

Hello. Notaries in California may only certify copies of powers of attorney (GC 8205[a][4]), or copies of entries in the Notary's journal if ordered by the Secretary of State or a court.(GC 8205[b][1] and GC 8206[e])

Yong

04 Sep 2015

Hi, I have an Indian customer who wants to have copy certificates for multiple documents such as DL, Passport, utility bill, etc for his Indian passport renewal. He wanted me to do one "copy certificate by document custodian" for all the documents. Is it possible to do so? Or I should advise him to do seperate form for each document. I'm a Californian notary. Thanks!

National Notary Assocation

10 Sep 2015

Hello. CA Notaries are only authorized to directly certify copies of their journal entries if requested by a court of law or the Secretary of State's office, or powers of attorney. Whether you can notarize the customer's statement that the copies are accurate or not may vary depending on the individual documents he needs--for example, in CA copy certification by document custodian is not permitted for vital records such as birth, death and marriage certificates because the originals are held by the recording agency. We suggest that you contact our Hotline team at hotline@nationalnotary.org or by phone at 888-876-0827 for additional assistance with this matter.

Kathy Eddy

15 Sep 2015

I live in Ohio and Iadopted my daughter from Russia. We only have one copy of her Birth certificate, can I take it to the court house and get a certified copy or have a notary certify a copy?

National Notary Association

15 Sep 2015

Hello. Ohio does not permit Notaries to certify copies of birth certificates. If the birth certificate was originally issued abroad, a consulate or embassy of the issuing country may be able to assist you in certifying or requesting a certified copy of the certificate.

D Noguerra

16 Sep 2015

I am in the State of California, am I able to notarize a Secretary of state authenticated birth certificate and an attached affidavit?

National Notary Association

18 Sep 2015

Hello. While you may be able to notarize a signature on the attached affidavit, CA Notaries may not certify copies of birth certificates or other vital records.

Mary

18 Sep 2015

I am a notary in MA and have been asked to certify a copy of a marriage license from Aruba can I do this?

National Notary Association

18 Sep 2015

Hello. No, the Governor's website recommends that the signer contact the consulate of the country of origin for assistance with vital records.

Kathryn

18 Sep 2015

Good Day, I have been asked to certify a true copy of a background check. The document was issued by the Dept. of Public Safety and Human Services in the state of MD (where I am located). This particular document does not include any notarial certificate and I'm unsure if I'm allowed to notarize this? This is for an international adoption.

National Notary Association

18 Sep 2015

Hello. Maryland Notaries may not certify copies of documents other than their own journal records. According to the Maryland Handbook for Notaries Public, page 17, "A notary public has no authority to certify a copy of a public record, a publicly recorded document, a school record or diploma, a professional license, or any other public or private document or record which does not pertain to the notary public’s official acts."

Sandy Ghitman

20 Sep 2015

I live in San Diego, CAlifornia, I must present a certified copy of my guatemalan passport and my US Residence Card as true to the original to an entity in Dublin, Ireland, who has not accepted “copy certification by document custodian". The agencies that issued the documents, such as USCIS or Guatemalan consulate will not do it. Please give me another leade.

National Notary Association

21 Sep 2015

Hello. If the Guatemalan consulate won't assist you, you may want to contact a local Irish consulate or embassy, explain the situation and ask them what alternatives they can accept.

Kiera Gadson

19 Oct 2015

I am in Virginia and have been asked by a physician to certify copies of her college diplomas to send as part of a credentialing package to Africa. The country she is applying to has asked for notarized/certified copies of the diplomas. Can I do that in Virginia?

National Notary Association

20 Oct 2015

Hello. Virginia permits its Notaries to certify copies of documents, except copies of birth, death or marriage certificates, or copies of court-issued documents. (from the state "Handbook for Virginia Notaries Public"). If the copies you are asked to certify do not fall into one of these categories, you may certify the copies.

Molly Goossens

21 Oct 2015

Heyla, I need a certified copy of my citizenship papers.. I was told that a 'justice of the peace or solicitor' might be able to help me. I'm just not sure what that means. Suggestions? Thanks

National Notary Association

21 Oct 2015

Hello Molly. Different state have different rules regarding copy certification and the duties a "justice of the peace" may perform. To help us answer your question, can you please tell us what state you are in?

Molly Goossens

23 Oct 2015

I'm in Oregon. The citizenship papers are from New Zealand.

National Notary Association

23 Oct 2015

Hello Molly. In Oregon, justices of the peace preside over local courts that handle minor law violations such as traffic violations, officiate weddings, and some small claims cases. (See http://bluebook.state.or.us/state/judicial/judicial38.htm) A registry of judges is available here: http://courts.oregon.gov/OJD/courts/OtherCourts/Pages/registry.aspx. Please note that while judges in Oregon have authority to perform notarial acts, Oregon prohibits Notaries from certifying copies of public records certified by a custodian of records such as a county clerk. If the document in question falls into this category it may not be copy certified by an OR Notary and you would need to contact the issuing agency to issue a certified copy.

Ana

28 Oct 2015

I live in Florida and applied online for Medicare & they're asking me for original documents or certified copies for proof of residency, birth & citizenship and I don't want to mail my originals in case they get lost. What paper can I use to proof residency? And can a notary public in Florida certify my original papers (Cuban birth certificate, naturalization certificate with my picture on it, etc.)?

National Notary Association

28 Oct 2015

Hello. Florida Notaries cannot certify copies of public records or vital records such as birth certificates. (FS 117.05[12][a]) You will need to contact Medicare to ask them what documents they will accept as proof of residency.

Mercedes

11 Nov 2015

I have certified copies of my evaluation transcript. Will the CA Bar Association accept the certified copies with the same validity as the original?

Michael

12 Nov 2015

Hi, I live in New York. I have an original document from a court in Florida stating that I am the legal representative of my mother's estate. I need to provide a certified copy of this document to the Treasury Department. They told me to go to the bank and get a "bank-certified" copy. The bank is unfamiliar with this and tells me it is not in the business of making certified copies. Treasury Direct has repeated that they will only accept a bank-certified copy. Do you know where I can go in New York to obtain such a certified copy? Very frustrating. Thanks in advance.

National Notary Association

17 Nov 2015

Hello Michael. Banks do not certify copies of documents. You should contact the agency making this request and ask them to clarify what type of certification they are asking for. If the agency can't clarify their instructions, you should contact an attorney for assistance.

Scott Crusoe

16 Nov 2015

I am a Illinois Notary, Illinois will not let me Certify to be a True Copy. But the Lawyer said I can put a statement on there attesting to the document that the person presents me and notarize that. What should the statement say and how should I notarize it.

National Notary Association

17 Nov 2015

Hi Scott. I'm sorry, it's not entirely clear from your description what the attorney is asking you to do. If the attorney is asking you to write and sign a statement, then notarize your own signature, that would not be appropriate, as a Notary cannot notarize his or her own signature. However, if the attorney is asking you to notarize a signed statement from the document custodian attesting to the copy's accuracy, please see the information on "Copy Certification by Document Custodian" in the article above.

Frank Prestia

21 Nov 2015

Hi, I need to obtain certified copies of my Australian Passport and Drivers Licence, I went to three banks waited in line only to be told that they don't certify copies of ducuments. Where can I go to get them certified?

National Notary Association

23 Nov 2015

Hi Frank. If there is an Australian embassy or consulate near your location, you can try contacting them for assistance. Sometimes consular officers can perform notarizations for documents related to that country.

Ann Martinez

30 Nov 2015

Can I notarize a photocopy of Bachelor's Degree as a certified copy for a teacher that is going to teach out of country? I am in Ohio.

National Notary Association

01 Dec 2015

Hello. From the Ohio Secretary of State's website: "Notarization of a photocopy of the original school record requires the owner of the original document signing an affidavit on the photocopy, in the presence of a notary public." (http://www.sos.state.oh.us/sos/recordsIndexes/authentication/Apostilles_FAQs.aspx)

Mindy

01 Dec 2015

If I have a notary make a copy of a passport, will work as a certified copy for the IRS?

National Notary Association

01 Dec 2015

Hello. You would need to contact the IRS to find out if they would accept a Notary-certified copy of a passport. Also, be aware that not all states authorize Notaries to certify copies of documents.

gek

05 Dec 2015

Hi, The medical board examination is asking for a certified copy of my ID, can my bank do it in Florida?

National Notary Association

07 Dec 2015

Hello. In Florida, Notaries may certify copies of some documents, but it depends on what type of ID it is. Can you specify, please?

Kimberly Petreman

26 Jan 2016

Hello.. I live in TN and was wondering if I am able to notarize a copy of a marriage certificate or death certificate or marriage license..also if someone presented me with certified copies of each, would I be able to notarize or would they need a signature page ? Thank you so much!

National Notary Association

26 Jan 2016

Hello. No, Tennessee does not authorize Notaries to certify copies of any documents, including marriage or death certificates.

Karim

20 Feb 2016

Hi I am an Illinois notary. Is it possible to notarize englush translation of foreign birth certificate here? What's the procedure? Thank you

National Notary Association

23 Feb 2016

Hello. Illinois Notaries are not authorized to notarize translations of vital records.

Anthony

24 Feb 2016

Hello. I am in the State of Georgia. Can a GA notary certify a copy of College Diplomas, College Transcripts, Power of Attorney and Real Estate Deeds.

National Notary Association

26 Feb 2016

Hello. Georgia Notaries may certify copies of school diplomas. However, because GA Notaries may not certify copies of publicly recorded documents or when certified copies are available from an official source other than a Notary, you may not certify copies of student transcripts or real estate deeds.

kymm lankford

01 Mar 2016

I need to get certified copies of my divorce paperwork. I'm in NC.. not sure where to go

National Notary Association

01 Mar 2016

Hello. North Carolina Notaries are not authorized to certify copies. You may want to try the state Department of Health and Human Services Vital Records site for assistance: http://vitalrecords.nc.gov/

Margaret Rittenhouse

09 Mar 2016

What does a certified copy of a deed mean and how do I get it. We live in NY state.

National Notary Association

14 Mar 2016

Hello. Notaries in New York may not certify copies of documents. If you need a certified copy of a recorded document, you should contact the recording office where it is filed for assistance.

Ella

16 Mar 2016

I need to make notarized copies of my degree and transcripts which I received from the state of Arizona and my marriage certificate which I received from Missouri. I now live in the state of Georgia. Can I get them notarized by a Georgia Notary public?

National Notary Association

16 Mar 2016

No, Georgia Notaries may not certify copies of public records or a publicly recorded document when certified copies are available from a source other than a Notary. (OCGA 45-17-8[a][6]). You would need to contact the agencies that issued the original documents to request certified copies.

John

24 Mar 2016

I need a work experience document to be certified as 'Certified True Copy of the Original'. Can a public notary in California do this?

National Notary Association

28 Mar 2016

Hello. No, California Notaries cannot certify copies of this type of document.

Ali jama

15 Apr 2016

I have a birth certificate from Somalia how can notarize it in california

National Notary Association

15 Apr 2016

Hello. California Notaries are not authorized to certify copies of birth certificates. If there is consular office or embassy of Somalia near your location, we suggest contacting them and asking if a consular officer would be able to notarize the document for you.

Jaya

22 Apr 2016

Hello, I live in Virginia and need to get my indian marriage certificate notarized. How do I go about? Thanks

National Notary Association

25 Apr 2016

Hello. Virginia Notaries may not notarize copies of marriage certificates. You may wish to contact a nearby Indian embassy or consulate to ask if a consular officer can certify a copy for you.

M.J.P.

27 Apr 2016

Hi, I live in Georgia. I hope to marry in Brazil this year. They are requesting a "Single Status Letter" (Which I have signed/raised stamped with DeKalb's Probate Court of DeKalb Count). As well as Georgia Birth Certificate. Do you know if I need to get my GA Birth Certificate (certified copy) Notarized with my County Probate Court, stamp as well? Or will the Raised Stamped GA Seal do just fine? I'm not even sure if I'm allowed to get this Citified Copy of the Birth Certificate Notarized or Not in the State of Georgia.... "Foreign citizens, however, must have their signature notarized by a notary public and the notary's signature must be certified by a county clerk/register of deeds prior to the Consulate's authentication. 2.2. Notary Public must clearly indicate with his/her seal the county where he/she is registered. The notary public’s seal must be stamped directly on the document. 3) Obtain a certificate from the county clerk: 3.1. Every notary public is registered with the county government. Applicants must go to the county clerk’s office of the county where the document was notarized and request a certificate stating/proving that the notary is, in fact, registered."

National Notary Association

27 Apr 2016

Hello. We're sorry, but we can't answer questions regarding a foreign country's document processing requirements for travel or a marriage. We suggest that you contact the Brazilian consulate in Atlanta for assistance. Their number is (404) 949-2400.

David

27 Apr 2016

Hello, I just got my aabb accredited DNA test results back and I am only able to get copys. The passport agency states all documents need to be certified or originals. Do I have to get the DNA test certified through the company I got the DNA test from?

National Notary Association

28 Apr 2016

Hello. We're sorry,but we can't answer questions regarding the process of certifying DNA testing-that is not a function Notaries perform.

Judy

09 May 2016

Hello, I currently live in the state of Indiana. I need to renew my passport but have married since my last issue. I am required to provide a certified copy of my marraige license. Can a notary do that or do I need to go somewhere else?

Marika Lawford

18 May 2016

Hi there. My husband and I are Australian currently living in New Jersey. We are in the process of obtaining a loan for a property back home which requires a Justice of the peace to witness our documents. In Australia JOPs are pharmacists, lawyers, nurses, doctors and we are able to locate one easily, usually our local pharmacist will sign it. Who is considered a JOP here in New Jersey who would possibly be able to witness our documents? Thanks.

National Notary Association

18 May 2016

Hello. We apologize, but we can't offer legal advice regarding what type of U.S. official may serve as a witness to a real estate transaction in another country.You may wish to consult with your consulate for guidance, or with an attorney familiar with Australian real estate law.

Misty Olson

25 May 2016

Can a notary in Nebraska certify a copy of a passport? Thank you!

National Notary Association

25 May 2016

Hello Misty. No, according to the Nebraska Official Notary Public Handbook, a Notary may not certify or copy certify that a government record is valid or authentic.

Vikas Bhu

30 May 2016

My wife and I are living in Australia. My wife lost her SSN number and needs to apply for SSN card replacement on our US address. We need "Documents Certified by custodian of the original record", document can be US passport. We don't know where to go for this kind of Document certification in Melbourne Australia. is it possible to get this kind of notarization from US Consulate in Melbourne Australia? Thanks.

National Notary Association

31 May 2016

Hello. Consular officers can sometimes perform notarial services for documents sent between the consulate's home country and another nation. You may wish to contact the consulate and ask them if they can perform this service for you.

Florin Dragomir

12 Jun 2016

I live in Romania and work for Holland America Line (cruise line) based in Seattle, WA. My bank in Romania is asking for my employment documents (employment letters, assignment letters, statement of earnings, employment validation letter) to obtain Apostille. These documents are signed and stamped by Human Resource department in Holland America Line's Seattle office. How can I obtain Apostille for these documents? Thank you

National Notary Association

14 Jun 2016

Hello. In Washington state, the Secretary of State's office handles requests for apostilles for documents sent abroad. Information on obtaining an apostille can be found here: http://www.sos.wa.gov/corps/apostilles/HowtoobtainanApostilleorCertification.aspx

colleta

14 Jun 2016

I'm in FLorida - someone is requesting notary of a printed document (verification of employment). Request that the printed document from the computer be notarized - there is no place for notary certificate/signatures ect. Can this be done??

National Notary Association

14 Jun 2016

Hello. In order to notarize the document, it would have to include either preprinted notarial certificate wording or a certificate with the appropriate wording would have to be completed and attached by the Notary.

Sarah

04 Jul 2016

I live in TX and I need to get a copy of my SS card in order for a professional certification. However, the SSA needs to have an original or certified copy of a US Passport of Drivers License. Obviously, I am not comfortable with mailing in my original passport or ID, and I work full time and so I can't go to the local office. I have been trying to find out if a TX notary can make a certified copy of either of these documents, but no such luck. Do you know if they are able to make certified copies of IDs or passports in Texas? I know that they can't for vital records recorded by the government such as birth certificates, this is done by those local agencies, but since I don't see way to get a certified copy except for the notary, I would assume that you could, unless I am missing something. Thanks for your help!

National Notary Association

05 Jul 2016

Hello. Texas Notaries may not certify copies of passports.

Beatrice Kushnerl

05 Jul 2016

Hello I'm a Florida resident. May can my bank notary certify a copy of my deceased ex husband wil to send to the life insurance company?l

National Notary Association

05 Jul 2016

Hello. For any questions regarding submitting a copy of a will and testament to a life insurance firm you should contact the life insurance company or an attorney for instructions.

Marissa Parisi

07 Jul 2016

my wallet was stolen, had my ss card license and insurance card in it. basically everything i need to get a new license. I have my birth certificate and a bank statement but that leaves me one point short, which i have a paper copy of my insurance card if i get that notarized will that be able to count towards my 6 points? Marissa -NJ

National Notary Association

08 Jul 2016

Hello. We're sorry, but we're not clear what you are referring to when you mention "points." If you have a question regarding the criteria to get a new driver's license, you'll need to contact your state motor vehicle department for information.

Etelvina Romo

17 Jul 2016

Can I notarize copies of billing payments?

National Notary Association

20 Jul 2016

Hello. Can you please tell us what type of notarization you are being asked to do, and if there are signatures and a written statement on these documents?

David Stitch

19 Jul 2016

I live in Ohio and need a certified copy of my daughter's birth certificate for child support. How would I go about obtaining one?

National Notary Association

20 Jul 2016

Hello. You can contact the records office that holds the original birth certificate and request a certified copy from them.

Adham

15 Aug 2016

I applied for 3 my sons a passportes i send them all original documents ..it seem they lost them .so they sent me again they need original or certify copy .birth certf and citizen certfc ... What to do??

National Notary Association

17 Aug 2016

Hello. You may wish to contact the recording office that holds the original birth certificates to ask if they can issue you certified copies.

Tim Ingvaldson

18 Aug 2016

I have a fairly unique situation and was hoping you could provide some insight. I live in Minnesota and am trying to get my hours verified to take a state test; however the individual that needs to verify these hours is now deceased. I was wondering how I should sign the verification form. Should I sign my name where his should be or leave it blank? In either case I plan to provide a notary certified affidavit explaining the situation and why this individual was unable to personally sign the form.

National Notary Association

18 Aug 2016

Hello, Tim. Unfortunately, we can't advise you regarding how the document should be signed. We suggest contacting the agency that is conducting the test and asking them how they would like you to proceed. If they request a notarized statement from you, be sure to ask if they have any specific instructions regarding the notarization.

Misti

25 Aug 2016

I have received a request for copies if all my notary lig books feom 2004 to present from an Estate Joint Executrix. How long do I have to respibd? It is a delicate matter as it involves family. Also, can Icover any identifing numbers for IDs that were listed prior to 2010? Thanks for your help.

National Notary Association

25 Aug 2016

Hello. In order for us to answer your question, can you please tell us what state you are writing from? As a general rule with copies of journal entries when requested by the public, any entries not related to the request should be covered or otherwise concealed to protect the privacy of other signers.

Ron

29 Aug 2016

Hi, Can a NJ notary public notarized a certified true copy of court a dismissal order from the Philippines? Thank you

National Notary Association

29 Aug 2016

Hello. No, NJ Notaries are not authorized to certify copies of documents.

Sam Schwartz

20 Sep 2016

I need certified copies of a POA. We have the original and the copies. Can we get these copies certified in Washington DC ? If so, how ?

National Notary Association

20 Sep 2016

Hello. Notaries in the District of Columbia are not authorized to certify copies of documents. You may wish to consult an attorney to ask if there are other options available for certifying your documents.

Erin

20 Sep 2016

I live in a state (New Jersey) that does not allow notaries to certify documents. How else can I get documents certified?

National Notary Association

20 Sep 2016

Hello. It depends on the type of document you need certified. Certified copies of vital records such as birth, death and marriage certificates can be obtained from the recording office that holds the original. Certified copies of academic records can normally be obtained from the school. If you need other types of documents copy certified, you may wish to contact an attorney or the agency that has requested the certified copies to find out what alternatives to a Notary certifying the copies is acceptable.

Kathy Inguaggiato

22 Sep 2016

Hi, I need to have a certified/notarized copy of my New Jersey driver's license for dual citizenship for Ireland. Is there particular language that should be included in the New Jersey Copy Certification by Document Custodian Affidavit? ty

National Notary Association

23 Sep 2016

Hello. We're sorry, but New Jersey Notaries are not authorized to certify copies. You will need to find an alternate source for a certified copy.

Akasha Cowdin

23 Sep 2016

I am in Oregon and have been asked to notarize a copy (that I made) of a passport from Ireland. I know the party. Is this allowed?

National Notary Association

23 Sep 2016

Hello. Yes, provided that the document is not a public record and certified copies are not available from an official source such as the agency that issued the passport. Check to confirm that the passport does not have a ‘Do Not Copy’ warning on it.

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