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Is there a list of prohibited documents available for Notaries?

Photo of woman with long dark hair on phone. She is looking at papers in her hand. Text on image reads NNA Hotline Tip.

I have just become a Notary and I was wondering if I can obtain a list of documents that I am not allowed to notarize in Texas? — D.A., Texas

There is no such list. According to the Secretary of State, one document that is commonly presented for notarization that cannot be notarized in the state of Texas is the I-9 form.  There are no other known examples of documents that Texas Notaries cannot notarize.

Please see this page for general information on document notarization requirements.

Hotline answers are based on the laws in the state where the question originated and may not reflect the laws of other states. If in doubt, always refer to your own state statutes. – The Editors

Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained NNA Hotline consultants to help you with all of your notarial questions. Call 1-888-876-0827, Monday through Friday, 6 a.m. to 6:30 p.m. PST; Saturday, 5 a.m. to 5 p.m. PST.

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Russ McLeod

26 Dec 2022

Can a copy of a passport be notarized?

National Notary Association

27 Dec 2022

Hello. To help us answer your question, can you please tell us what state you are commissioned in?

Arlene M

01 Jan 2023

Can a notary notarize a document for a relative so an elderly can give him her home? What are the rules and guidelines for notary in Texas for relatives?

National Notary Association

10 Jan 2023

Hello. While there is not a specific prohibition in Texas against notarizing for a relative, the TX Secretary of State's website says, “Notarizations should not be performed by a notary public who is a party to the instrument or financially or beneficially interested in the transaction. The facts in each situation will determine whether the notary’s action was proper”. In situations where it's not clear if you have an interest, the safest course is to decline and have a different, uninvolved Notary perform the notarization.

Paul S.

13 Feb 2023

Can I notarize a document for a family member living in the same household? in Illinois

National Notary Association

13 Feb 2023

Hello. Illinois does not prohibit Notaries from notarizing for family members. However, you may not notarize if you are named in the document as a party to the transaction.

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