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What title should Signing Agents use on a USA Patriot Act Form?

I am aware that on the USA PATRIOT ACT Form we should not use the title “Notary Public” but, rather use the title of “Signing Agent”.  Some identification verification forms I have seen lists “Notary Public” as the title and expect the Notary to stamp the document as well. Is it an acceptable practice to apply a notarial stamp to these documents when we are not actually notarizing the document?N.M., Florida

Many lenders still have versions of the USA PATRIOT ACT CIP Form that will use the title “Notary Public” and ask the Notary to affix a seal. Technically, you are not signing and notarizing this form. If the form requires a notarial act, you should affix your seal. Otherwise, we recommend using the title “Signing Agent” and not affixing your seal. Florida law doesn’t have a law prohibiting use of the title “Notary Public” or Notary seal except to render notarial services like many states. Thus, if you do complete these forms as requested we are not aware of any statute that you would be violating.

Hotline answers are based on the laws in the state where the question originated and may not reflect the laws of other states. If in doubt, always refer to your own state statutes. – The Editors

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12 Comments

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Patrick Inserra

05 Jan 2022

Please switch membership status to commissioned from becoming on my membership card for South Carolina. Thank You so much.

National Notary Association

05 Jan 2022

Hello. If you need your membership information updated, please contact our Customer Care team at services@nationalnotary.org and they should be able to assist you.

Tyrone Vaughn

10 Jan 2022

Since this response was based on Florida law, does Virgina follow the same practice? Also for clarification, unless a notarization is required, a notary should never used the title Notary Public?

National Notary Association

13 Jan 2022

A Notary Public should only use their seal and/or the title “Notary Public” when notarizing signatures. The title and seal should never be used for any other purpose.

Jean S Mentor

10 Jan 2022

As a member of national Notary association. I need to update my membership information

National Notary Association

10 Jan 2022

Hello. Please email our Customer Care team at services@nationalnotary.org and they can assist you.

Della Steele

10 Jan 2022

I’m in Texas and my commission runs thru Dec 14, 2022. How soon, prior to that date, should I renew? A week, a month?? Will you send me a new stamp or is this something I need to have done myself? THANK YOU!

National Notary Association

10 Jan 2022

Hello. If you obtained your commission through the NNA, please contact our Customer Care team at services@nationalnotary.org and they can assist you with the renewal process.

lenita@nita-notary.com

13 Jan 2022

I've been signing Notary Signing Agent. Is that acceptable?

National Notary Association

22 Apr 2022

No. The term “Notary” or “Notary Public” should not be used since this type of document is not being signed. “Signing Agent” can be used.

Charlotte V Shearry

21 Apr 2022

Should the notary consider a document titled "USA Patriot Act Information Disclosure" the same as the form titled "US Patriot Act" form? Should the notary sign the form also?

National Notary Association

22 Apr 2022

Hello. The Patriot Act form may be presented with a different title. Please see here for more information: https://www.nationalnotary.org/notary-bulletin/blog/2020/12/nsa-faq-usa-patriot-act-cip-forms

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