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How do I correct a Notary error on a deed of trust?

Updated 5-17-23. I overlooked putting my Notary stamp on a deed of trust. How do I correct my error?  This was a couple of months ago and now they are asking me to mail a new acknowledgment so they may record the deed of trust. — J.O., North Dakota

The way to correct the error is to ask for the original deed of trust to be returned to you so that you can add the seal and initial and date the correction. Or, to have the party appear before you again with a new deed of trust.

A Notary should never send an unattached, signed and sealed, certificate form through the mail, even if requested to do so by the lender or a signer who previously appeared before the Notary. These actions may facilitate fraud or forgery, and they could subject the Notary to lawsuits to recover damages resulting from the Notary’s negligence or misconduct.

In California, the Secretary of State has clarified that, when a mistake in a Notary certificate is discovered after the signer and Notary have left each other’s presence, the signer and Notary must meet again, the Notary must perform a brand new notarization and the Notary must complete the Notary certificate with the current date.

Hotline answers are based on the laws in the state where the question originated and may not reflect the laws of other states. If in doubt, always refer to your own state statutes. – The Editors

Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained NNA Hotline counselors to help you with all of your notarial questions. Call 1-888-876-0827, Monday through Friday, 6 a.m. to 6:30 p.m. PST; Saturday, 5 a.m. to 5 p.m. PST.

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Carol Johnson

21 Dec 2021

What documents ALWAYS require the Notary Stamp ?, some forms only seem to asking for notary's name.

National Notary Association

28 Dec 2021

Based on what you’ve described, we think it would be best if you contacted our Hotline team by phone to discuss the situation with them in more detail. The NNA Hotline: 1-888-876-0827 Mon – Fri: 5:00 a.m. – 7:00 p.m. (PT) Saturday: 5:00 a.m. – 5:00 p.m. (PT) If you’re not an NNA Member or Hotline Subscriber, they will provide you with a one-time courtesy call.

07 May 2022


Robert Fleming

13 Sep 2022

I missed an incorrect printed date on a deed of trust and the answer from the hotline was the same. Please return the original deed of trust to me so that I can correct it and initial OR I can re-sign a new deed of trust with the signers. The signing service representative later asked if I would authorize someone to make the correction for me. I emphatically told them that no, that would not be something I would ever be willing to authorize. Be cautious and call the hotline when in doubt. Can’t thank you guys enough for your support!

Danielle Plunkett

13 Sep 2022

So if the signers appear before you again with a new deed of trust, can you use the same date from before that they appeared before you since they really did so? I'm just thinking if it's a time-sensitive document and they did appear before you in the past anyway.

National Notary Association

13 Sep 2022

Hello. To help us answer your question, can you please tell us what state you are commissioned in?

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