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How do I correct a Notary error on a deed of trust?

I overlooked putting my Notary stamp on a deed of trust. How do I correct my error?  This was a couple of months ago and now they are asking me to mail a new acknowledgment so they may record the deed of trust. — J.O., North Dakota

The way to correct the error is to ask for the original deed of trust to be returned to you so that you can add the seal and initial and date the correction. Or, to have the party appear before you again with a new deed of trust.

A Notary should never send an unattached, signed and sealed, certificate form through the mail, even if requested to do so by the lender or a signer who previously appeared before the Notary. These actions may facilitate fraud or forgery, and they could subject the Notary to lawsuits to recover damages resulting from the Notary’s negligence or misconduct.

Hotline answers are based on the laws in the state where the question originated and may not reflect the laws of other states. If in doubt, always refer to your own state statutes. – The Editors

Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained NNA Hotline counselors to help you with all of your notarial questions. Call 1-888-876-0827, Monday through Friday, 5 a.m. to 7 p.m. PST; Saturday, 5 a.m. to 5 p.m. PT.




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2 Comments

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Carol Johnson

21 Dec 2021

What documents ALWAYS require the Notary Stamp ?, some forms only seem to asking for notary's name.

National Notary Association

28 Dec 2021

Based on what you’ve described, we think it would be best if you contacted our Hotline team by phone to discuss the situation with them in more detail. The NNA Hotline: 1-888-876-0827 Mon – Fri: 5:00 a.m. – 7:00 p.m. (PT) Saturday: 5:00 a.m. – 5:00 p.m. (PT) If you’re not an NNA Member or Hotline Subscriber, they will provide you with a one-time courtesy call.

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