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What Notaries Need To Know About Kentucky’s New Stamp Requirements

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Updated 12-20-19. Kentucky’s new Notary law taking effect January 1, 2020 requires additional information to be added to a Notary’s official stamp. Read more about the new stamp requirements below:

Are all Kentucky Notaries required to use an official stamp?

No, use of an official stamp is optional for Kentucky Notaries.

What if I want to use an official stamp?

You may do so. However, if you use an official stamp, it must contain all the following information starting January 1:

1. The Notary’s name and title

2. The Notary’s jurisdiction

3. The Notary’s commission number

4. The Notary’s commission expiration date

I currently have a stamp, but it doesn’t include my commission number or expiration date. Can I still use this stamp after Dec. 31? 

No. If your current stamp does not include all information required under the new law, you will need to replace it by January 1 with a new stamp that includes all mandatory information.

What do I need to know if I do not use an official stamp?

KRS 423.360(2) says that a notarial certificate completed by a Notary must include the Notary’s commission number and expiration date. So if a Kentucky Notary does not use an official stamp, you will need to write your commission number and commission expiration date on any certificate wording you complete for a notarization.

While use of an official stamp is optional, Kentucky Notaries may find using a stamp more convenient since the stamp must already include the commission number and expiration date.

4. Where Can I Purchase A New Stamp?

You can purchase Kentucky Notary Stamps compliant with the new law from the NNA. 

    • If you ordered a Kentucky Notary Seal from the NNA after December 4, 2019, you will receive a new-law compliant seal.
    • If you ordered a Kentucky Notary Seal from the NNA between October 1 and December 4, 2019, the NNA will send you a replacement compliant seal, free of charge, automatically.
    • If you ordered a Kentucky Notary Seal from the NNA prior to October 1, 2019 you will need to place an order for a new seal.

23 Comments

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Lecia Hopper

22 Dec 2019

Where do you use your stamp on a title? Is it stamped on line for commission expiration? I really don’t know where to stamp it at.

National Notary Association

23 Dec 2019

Based on what you’ve described, we think it would be best if you contacted our Hotline team by phone and provided them with a more detailed description of the situation. The NNA Hotline: 1-888-876-0827 Mon – Fri: 5:00 a.m. – 7:00 p.m. (PT) Saturday: 5:00 a.m. – 5:00 p.m. (PT) If you’re not an NNA Member or Hotline Subscriber, they will provide you with a one-time courtesy call.

Sw

07 Jan 2020

Are embossing stamps still acceptable or do they need to be ink based stamps now?

National Notary Association

08 Jan 2020

Hello. Use of a stamp remains optional in Kentucky. However, if KY Notaries choose to use a stamp, it must include the information required in the new law.

WF

13 Jan 2020

Does this requirement mean the embosser as well? Will updating cost me?

National Notary Association

13 Jan 2020

Hello. The new law applies to any seal a Kentucky Notary chooses to use.

Cecilia

25 Jan 2020

My stamp has the commission expiration date but not the notary ID. Is it ok if I write my Notary ID beside the stamp?

National Notary Association

27 Jan 2020

Hello. No, if your current Kentucky stamp does not include all information required under the new law, you will need to replace it with a new stamp that includes all mandatory information.

Dawn

29 Jan 2020

If document is "notorized" using a rubber stamp after January 1, 2020 that does not include their number, is the document null and void? The number is hand written under the stamp.

National Notary Association

30 Jan 2020

Hello. As stated in the article above, if a Kentucky Notary's current stamp does not include all information required under the new law, the Notary will need to replace it with a new stamp that includes all mandatory information. Any questions whether or not a notarization issue would invalidate a document would have to be answered by a qualified attorney.

Shannon

06 Feb 2020

You are not allowed to use your embosser at all. It has to be a stamp per Frankfort, and yes it will cost to get a new stamp! Im sad to see it go!!

Danette Chumbley

10 Feb 2020

Does the notary have sign their name even if their stamp states name and everything needed

National Notary Association

12 Feb 2020

Hello. Yes, KRS 423.360[1] states that the Notary certificate must be signed by the Notary.

Sharon Weigel

27 Feb 2020

To confirm, the embosser has to have all the 4 pieces of information or I can no longer use it? I do already have all of the info on the regular stamp but not the embosser.

National Notary Association

27 Feb 2020

Hello Sharon. Any Notary seal you choose to use must include all 4 pieces of required information or you cannot use it.

Melissa

14 Mar 2020

My commission expires in August. Do I still need to get a new stamp, or can I wait until I renew my term?

National Notary Association

16 Mar 2020

Hello. If your current stamp does not meet the new law's requirements, you need to obtain a new stamp that includes the additional information required under the new law.

Tina

01 May 2020

If I am understanding this right, a stamp is optional in Kentucky as long as you write the ID # and the exp date (which we already had to write), what about other states? If we notorize something that is going out of state will our old embossed stamp work for other states?

National Notary Association

01 May 2020

Hello.The signer should contact the receiving agency to ask if there will be any issues accepting the document.

Tina Blakley

29 May 2020

Can you use a self inking stamp with all the correct information and have a line to where you can write in your expiration date?

National Notary Association

29 May 2020

Based on what you’ve described, we think it would be best if you contacted our Hotline team by phone and provided them with a more detailed description of the situation. The NNA Hotline: 1-888-876-0827 Mon – Fri: 5:00 a.m. – 7:00 p.m. (PT) Saturday: 5:00 a.m. – 5:00 p.m. (PT) If you’re not an NNA Member or Hotline Subscriber, they will provide you with a one-time courtesy call.

Debra M Heaster

04 Jun 2020

How do I find out what my commission number is?

National Notary Association

05 Jun 2020

Hello. If you obtained your commission through the NNA, please contact our Customer Care team at 1-800-876-6827 for assistance. Otherwise, you will need to contact your state Notary regulating agency for assistance.

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