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Do I Need To Cross Out Extra Wording On Notary Certificates?

New Hotline Resized 3Do I need to cross out any unnecessary pronouns listed in California Notary acknowledgment certificates?  A.W., California

No, the pronouns (“he/she/they”) do not need to be crossed out. In fact, they are required to be included in the certificate wording.   

Hotline answers are based on the laws in the state where the question originated and may not reflect the laws of other states. If in doubt, always refer to your own state statutes. – The Editors

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Wayne H Haug

30 Aug 2019


Leanne Hendricks

04 Oct 2019

This must be something new for California & I will make note of it. I remember at many NNA seminars the instructors would tell us to cross out the unnecessary pronouns. At the most recent seminar I attended in the fall of 2019, I do not recall being instructed not to cross them out.

Len Taylor

14 Oct 2019

There is an example of a completed notary acknowledgment in the CA Notary Public Handbook that shows the inapplicable pronouns crossed-out. Since it is not listed as a requirement, it must be optional? And, with the new "X" gender for CA ID's, the "is/are" pronouns appear to be the only ones that can be identified when we assist an "X" unless the notarial wording is going to change too. In my opinion, underlining "is" and crossing out "are" could help prevent an additional party's name from being added to an acknowledgment in cases where only one person acknowledged signing.

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