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New Journal Requirements For Washington Notaries Take Effect July 1

Washington-flag2-resized.jpgWashington state Notaries will be required to keep a journal of their notarizations under a new law taking effect July 1, 2018.

Journal Format

Under Senate Bill 5081, the Notary journal may be kept in a physical or electronic format. A physical journal must be a permanent, bound register with numbered pages. An electronic journal must be kept in a permanent, tamper-evident electronic format that complies with rules set by the state Department of Licensing.

Attorneys licensed to practice law in Washington are exempt from keeping a journal, provided the attorney maintains documentation of notarizations through other records of the attorney’s professional practice.

Journal Entry Information

The following information must be recorded in each journal entry:

1. The date and time of the notarization

2. A description of the document, if any

3. A description of the type of notarization

4. The full name and address of each individual for whom a notarization is performed

5. Any additional information required by rules set by the Department of Licensing

Washington Notaries will also be required to record their journal entries at the same time the notarization takes place.

Journal Security
 

Journals must be stored in a locked and secured area under the Notary’s exclusive control when not in use, and Notaries must store all journals for 10 years after the date of the last journal entry recorded, after which the journal must be destroyed.

Other Provisions

In addition to the new journal requirements, new Notary stamps must include the Notary’s name as it appears on the commission, and remote notarizations are not allowed. For more information and other new law provisions, please see the NNA’s summary of SB 5081.

David Thun is an Associate Editor at the National Notary Association. 

Additional Resources:

NNA Hotline

 

2 Comments

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Karen Howard

14 May 2018

In WA is a Signature in the journal required?

National Notary Association

15 May 2018

Hello. The required information for the journal entry under the new WA law is listed in the article above.

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