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Do I Need To Include The Driver’s License Number In My Notary Journal?

New Hotline Resized 3Should my Notary journal entry contain the driver’s license number or should I just record the type of ID used to identify the person? — S.T., South Carolina

The South Carolina Notary Public Reference Manual provides direction for entering this information: “The manner in which the signer was identified.” Simply entering a description such as: “Personally known to me”, or “SC Driver’s License”, “Mexico Passport” or “oath of credible witness”, may be sufficient.

Hotline answers are based on the laws in the state where the question originated and may not reflect the laws of other states. If in doubt, always refer to your own state statutes. – The Editors

Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained NNA Hotline counselors to help you with all of your notarial questions. Call 1-888-876-0827, Monday through Friday, 5 a.m. to 7 p.m. PST; Saturday, 5 a.m. to 5 p.m. PST.



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Jack Crawford

26 Feb 2018

As a CA notary I always record the DL or passport number in my journal along with the signer's name and address. Since we are such a mobile society the address info is often out of date. I normally enter the address that appears on the DL unless the signer calls my attention to the change of address. Does it matter which address is recorded?

National Notary Association

01 Mar 2018

Hello. California does not require Notaries to record the signer's address in the journal entry. For the full list of required information that must be entered, please see here:

Donald Wilkins

27 Feb 2018

I am disappointed with the response. Normally, NNA answers the question (as was done), and then gives a quick tutorial that covers other states. I was looking for the tutorial since I am not in South Carolina.


03 Mar 2018

There is a column in your NNA journal for the location of the notarization. If it differs from a signer's DL, or if the signer uses another form of ID that doesn't have the same address I also record the location address. Sometimes signers will come to my husband's law office to sign and I write That down as the location address. I have also had spouse's whose DL address was different from their home address where I witnessed their signing and I take time to record that, too. And, of course, there are the signings that take place in a restaurant, which IS the location in which you witness. The attorneys I work with tell me that a borrower/signer can sign every page of their loan documents or other witnessed documents in the State of Illinois and not be wrong. You cannot be too thorough, since your journal could be called upon to be evidence in a court of law.

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