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Notary Resources: Find The Answers You Need, When You Need Them

Notary-question-resources-r.jpgUpdated 2-11-19. If you have a question about notarizing but don't know where to find the answer, try these helpful resources.

Your Notary Commissioning Office

The Notary commissioning agencies in many states — usually the Secretary of State’s office — provide guidelines, at no charge, to state-commissioned Notaries. These resources usually can be found on the commissioning agency’s website.

Many commissioning agencies publish a handbook for Notaries, which may describe in detail the duties a Notary may or may not perform, provides sample Notary certificate wording, explains the appropriate steps for notarizations, and lists the fees a Notary may charge.

This is also where you’re likely to find information for reporting a name or address change, an explanation of how your state handles apostilles, and answers to frequently asked questions.

Some states have systems in place to alert Notaries of Notary law changes or clarifications. In California, for example, there is the California Secretary of State's Notary newsletter, which is updated annually. If your state doesn’t offer a similar service, you can either consult your state website for law updates, or check out the NNA’s state-specific Notary Law Updates.

Local Notary Training Courses
 

Many states, such as Texas, Montana, Georgia, Colorado, Arizona, Florida and Oregon provide free or low-cost Notary education resources. These courses often are designed for new or renewing Notaries, and generally cover state laws and Notary basics.

In some states, such as Alabama and South Carolina, the Notary commissioning agencies have organized seminars and conferences to help educate Notaries. You’ll need to visit your commissioning agency’s website to see if there are any educational events scheduled.

If your state doesn’t offer training, there are other options.

Depending on your state or location, find courses available through your local community college. For example, Prince George’s Community College in Maryland offers a Notary course taught by NNA 2009 Notary of the Year Elaine Wright.

Daniel Lewis of Carmel, Indiana, NNA 2010 Notary of the Year and owner of Lewis Signing Services, provides state-approved continuing education courses for Notary Signing Agents in Indiana who need title insurance producer licenses.

To find the right training option for you, do a web search for local courses.

National Notary Association Resources
 

The NNA provides resources designed for both new and experienced Notaries and Signing Agents, many of which are available free of charge.

Publications: The NNA’s online Notary Bulletin and The National Notary member magazine produce in-depth discussion of Notary-related topics, including how to perform various types of notarizations, tips for building a successful Notary business, current Notary trends and much more.

Website Tutorials and Webinars: Detailed online tutorials walk Notaries through administering oaths, correcting certificates, determining if a signer’s ID is acceptable, fixing a bad seal impression and more. Webinar topics include how to use credible witnesses, handling strange notarization requests, understanding the difference between acknowledgments and jurats, and more.

NNA Reference Library: This useful online resource library contains links to the Notary Public Code of Professional Responsibility, the Model Notary Act, and the U.S. Notary Reference Manual (accessible to members only). NNA members can also download certificate forms from this page.

New Law Updates: The Notary Law section online allows you look up the latest rules and legislation enacted in any state. The updates include a summary of the law or rule along with the actual text.

Notary Handbooks: A variety of Notary handbooks are available for purchase in our online store. State-specific Notary law primers and the 2019 NNA Keesing Documentchecker Guide are just a few of the Notary supplies you will find on the NNA website.

NNA Hotline: For questions requiring immediate answers, you can call the NNA Hotline and speak directly to a Notary expert. This service is free to NNA members, or Notaries who get their commission through the NNA.

Notary Essentials: If you want to brush up on the elements of performing a notarization, you can take the NNA’s Notary Essentials course. It presents real-life scenarios and is state-specific, so the information is tailored to the Notary requirements in your state.

Kelle Clarke is a Contributing Editor with the National Notary Association.

5 Comments

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michelle

12 Feb 2018

hi

Larkin Kramber

18 Feb 2019

I am a notary in Minnesota! I need to notorize a document for my husband for taxes! Is that permissible or must I find another notary? Thank you!

National Notary Association

20 Feb 2019

Hello. If you have a direct beneficial interest in the documents in question, you should not notarize.

Lynn Lederer

18 Mar 2019

I need to obtain notary forms can you tell me where to get them

National Notary Association

20 Mar 2019

Hello. If you are referring to Notary certificates, if you are an NNA member you can download them at no charge at https://www.nationalnotary.org/knowledge-center/reference-library/certificate-forms. If you are not an NNA member, you can purchase certificates from us at https://www.nationalnotary.org/supplies/notary-certificates.

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