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Notary resources: Find the answers you need, when you need them

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Updated 5-09-23. If you have a question about notarizing but don't know where to find the answer, try these helpful resources:

1. Your Notary commissioning office
2. Local Notary training courses
3. NNA resources and videos

Your Notary commissioning office

The Notary commissioning agencies in many states — usually the Secretary of State’s office — provide guidelines, at no charge, to state-commissioned Notaries. These resources usually can be found on the commissioning agency’s website.

Many commissioning agencies publish a handbook for Notaries, which may describe in detail the duties a Notary may or may not perform, provides sample Notary certificate wording, explains the appropriate steps for notarizations, and lists the fees a Notary may charge.

This is also where you’re likely to find information for reporting a name or address change, an explanation of how your state handles apostilles, and answers to frequently asked questions.

Some states have systems in place to alert Notaries of Notary law changes or clarifications. In California, for example, there is the California Secretary of State's Notary newsletter, which is updated periodically. If your state doesn’t offer a similar service, you can either consult your state website for law information or check out the NNA’s state-specific Notary Law Updates.

Local Notary training courses

Many states, such as Texas, Montana, Georgia, Colorado, Arizona, Florida and Oregon provide free or low-cost Notary education resources. These courses often are designed for new or renewing Notaries, and generally cover state laws and Notary basics.

In some states, such as Alabama and South Carolina, the Notary commissioning agencies have organized seminars and conferences to help educate Notaries. You’ll need to visit your commissioning agency’s website to see if there are any educational events scheduled.

If your state doesn’t offer training, there are other options.

Depending on your state or location, find courses available through your local community college. For example, Prince George’s Community College in Maryland offers a Notary course.

Daniel Lewis of Carmel, Indiana, NNA 2010 Notary of the Year and owner of Lewis Signing Services, provides state-approved continuing education courses for Notary Signing Agents in Indiana who need title insurance producer licenses.

To find the right training option for you, do a web search for local courses.

National Notary Association resources and videos

The NNA provides resources designed for both new and experienced Notaries and Signing Agents, many of which are available free of charge.

Publications: The NNA’s online The National Notary Bulletin provides an in-depth discussion of Notary-related topics, including how to perform various types of notarizations, tips for building a successful Notary business, current Notary trends and other Notary issues.

Website Tutorials and YouTube Videos: Detailed online tutorials walk Notaries through administering oaths, correcting certificates, determining if a signer’s ID is acceptable, fixing a bad seal impression and more. NNA Notary training videos on YouTube include how to perform an acknowledgment, spotting fraudulent ID, avoiding disqualifying interest and other helpful tutorials.

NNA Reference Library: This useful online resource library includes links to publications including the Notary Public Code of Professional Responsibility, the Model Notary Act, and the U.S. Notary Reference Manual (accessible to members only). NNA members can also download certificate forms from this page.

New Law Updates: The New Notary Laws section online allows you to look up the latest rules and legislation enacted in any state. The updates include a summary of each new law or rule along with the actual text.

Notary Handbooks: A variety of Notary handbooks are available for purchase in our online store. State-specific Notary law primers are just a few of the Notary supplies you will find on the NNA website.

NNA Hotline: For questions requiring immediate answers, you can call the NNA Hotline and speak directly to a Notary expert. This service is free to NNA members, or Notaries who get their commission through the NNA.

Notary Essentials: If you want to brush up on the elements of performing a notarization, you can take the NNA’s Notary Essentials course. It presents real-life scenarios and is state-specific, so the information is tailored to the Notary requirements in your state.

Remote Online Notarization: The NNA's online Knowledge Center also has information on how to become a remote online Notary and perform remote online notarizations in various states that authorize RON.

View All: Notary News

30 Comments

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michelle

12 Feb 2018

hi

Larkin Kramber

18 Feb 2019

I am a notary in Minnesota! I need to notorize a document for my husband for taxes! Is that permissible or must I find another notary? Thank you!

National Notary Association

20 Feb 2019

Hello. If you have a direct beneficial interest in the documents in question, you should not notarize.

Lynn Lederer

18 Mar 2019

I need to obtain notary forms can you tell me where to get them

National Notary Association

20 Mar 2019

Hello. If you are referring to Notary certificates, if you are an NNA member you can download them at no charge at https://www.nationalnotary.org/knowledge-center/reference-library/certificate-forms. If you are not an NNA member, you can purchase certificates from us at https://www.nationalnotary.org/supplies/notary-certificates.

TOM E

04 Apr 2020

If my wife opens a Notary business through proper channels and I perform the notary work for her company can all payments be processed through her company? We are in Va.--THANK YOU KINDLY

National Notary Association

06 Apr 2020

Hello. If you are asking about whether as a Notary you may accept payment from your spouse for Notary services, can you please tell us what state you are commissioned in so that we can be sure to provide you with the correct information?

Lynette Hersh

22 Oct 2020

I expire on November 27, 2020. I have the online form but need my commission number.

National Notary Association

29 Oct 2020

Hello. To help us assist you, can you please tell us what state you are commissioned in, and if you obtained your commission through the NNA?

Ginger Martindale

10 Jan 2021

What is the status on my notary renewal

National Notary Association

13 Jan 2021

Hello. If you renewed through the NNA, please email services@nationalnotary.org for assistance.

Mesha Scott

01 Jun 2021

I’m getting married and need to update my name and seal

National Notary Association

02 Jun 2021

Hello. To help us provide you with the correct information, can you please tell us what state you are commissioned in?

Mildred Bradley

01 Jun 2021

What type of computer and printer would be best for this business?

National Notary Association

02 Jun 2021

Hello. Please see this article for more information about printers: https://www.nationalnotary.org/notary-bulletin/blog/2014/12/the-top-4-qualities-notary-signing-agents-look-for-when-buying-a-printer

Ellen

02 Jun 2021

What do you charge if any if you have to re-do a closing after the title company made a mistake and the documents need to be reprinted and resigned?

National Notary Association

07 Jun 2021

Hello. Each individual Signing Agent must determine the fees they choose to charge. You would need to discuss this directly with the title company you are working with.

jenny dzido

15 Jul 2021

my sister in law would like me to notarize a handwritten letter saying if she passes away, her son will be taken care of by my husband (godfather). I am in CA. Am I able to notarize this or will this be considered conflict of interest?

National Notary Association

17 Aug 2021

Hello. “A notary public who has a direct financial or beneficial interest in a transaction shall not perform any notarial act in connection with such transaction. “For purposes of this section, a notary public has a direct financial or beneficial interest in a transaction if the notary public: “(a) With respect to a financial transaction, is named, individually, as a principal to the transaction. “(b) With respect to real property, is named, individually, as a grantor, grantee, mortgagor, mortgagee, trustor, trustee, beneficiary, vendor, vendee, lessor, or lessee, to the transaction” (GC 8224). “A notary public may notarize for relatives …, unless doing so would provide a direct financial or beneficial interest to the notary public. Given California’s community property law, care should be exercised if notarizing for a spouse or a domestic partner” (Notary Public Handbook). If you are still uncertain whether or not there is a potential conflict of interest in notarizing this document, we recommend you find a different Notary with no connection to the document to perform the notarization instead.

Cynthia Mora

22 May 2023

I need to renew my notary license. How do I do that?

National Notary Association

22 May 2023

Hello. You can find more information here: https://www.nationalnotary.org/knowledge-center/about-notaries/how-to-renew-notary

Sonia Fernandez

22 May 2023

I am commissioned in the state of New Jersey. I have relocated to the state of South Carolina. What do I need to do to change my location of residence so that I can provide notary services?

National Notary Association

22 May 2023

Hello. An applicant for a commission as a South Carolina Notary Public must be a registered voter in South Carolina, be able to read and write the English language and submit an application with no significant misstatement or omission of fact (SCC 26-1-15). For information on the application process, please see here: https://www.nationalnotary.org/south-carolina

Shamoneece F Mills

22 May 2023

Isnt there a free website where we can print simple notary certificates from? I'm in Missouri.

National Notary Association

24 May 2023

Hello. If you're a NNA member, you can download and print certificates through your NNA member page at https://www.nationalnotary.org/my-nna/member-benefits.

RitaIrene Ferguson

25 May 2023

I know a notary in Florida. That is notarizing her own Center as a witness. Is that allowed in Florida? What are the consequences if she continues doing this? What can I say to her for her to understand she can't do this? I have not some people come to me wanting to do something about her doing this. When they tried to do something about the Will? What do I tell them to do?

National Notary Association

30 May 2023

Based on what you’ve described, we think it would be best if you contacted our Hotline team by phone and provided them with a more detailed description of the situation. The NNA Hotline: 1-888-876-0827 Mon – Fri: 5:00 a.m. – 7:00 p.m. (PT) Saturday: 5:00 a.m. – 5:00 p.m. (PT) If you’re not an NNA Member or Hotline Subscriber, they will provide you with a one-time courtesy call.

Jerry Lucas

29 May 2023

I am a state-approved notary training instructor. I tell my students the best place to look for answers to notary questions is to look at the notary laws, which I include in my training class. Unfortunately, the SOS office is not reliable and has a reputation of giving out incorrect or inconsistent information. There are sometimes errors or obsolete information on their notary website and in their notary handbook. The worst places to get information are online notary forums, YouTube videos made by self-proclaimed notary experts with no accreditation, and fellow notaries who are not training instructors. Many people have bloated egos and think they are notary experts when they are not. The biggest fools on YouTube are recording "training videos" while they are driving.

Mayra

31 May 2023

Do New Jersey or New York have a notary training courses?

National Notary Association

15 Jun 2023

Hi Mayra. For New Jersey, starting October 22, 2022, new Notaries must take a course and pass an exam. The State Treasurer offers the online courses and required exam on their site: https://www.nj.gov/treasury/revenue/ New York Notaries are not required to take any specific training courses. However, you must understand the Notary Public License Law, available on the New York Department of State's Division of Licensing Services website. The NNA also provides an online course to help you prepare for your exam: https://www.nationalnotary.org/new-york-notary-exam-online-course

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