Updated 5-15-23. With COVID restrictions easing in many areas and summer vacations on the way, Notaries may receive requests to notarize permission forms for children traveling abroad. Here's what you need to know about these forms.
According to the USA.gov website, if a child is traveling abroad with one parent, the other parent must supply a notarized letter granting permission. While U.S. customs officials do not always ask for this documentation, many countries do, and failure to produce notarized permission letters could result in being denied entry.
When asked to notarize permission forms for summer travel with children, remember these tips:
1. Follow state Notary requirements
2. Don't give advice about travel documents
3. Be patient with signers and families
1. Follow state Notary requirements
A parent who needs their signature notarized must personally appear before you. Many parents aren’t familiar with notarial rules and procedures, and may ask you to notarize an absent spouse’s signature, not realizing it’s against the law. As always, follow all the other requirements for a proper notarization in your state. For example, if a permission form requires either an acknowledgment or a jurat in California, the signer must provide satisfactory proof of identity to the Notary because personal knowledge cannot be used to identify signers in California. In Florida, the Notary may not be able to perform the notarization if the person signing is related to the Notary, because Florida Notaries cannot notarize the signatures of their spouses, parents or children. In Texas, in order to notarize a minor's signature, the signer must be identified through 1 of 3 methods: A) The minor signer is personally known to the Notary; B) The minor signer can be identified by a credible witness who personally knows the minor and the Notary; or C) The minor signer must present a current form of ID issued by the federal or a state government that includes the minor signer's photograph and signature.
2. Don't give advice about travel documents
Requirements for a child’s permission letter may vary depending on the destination and the rules of the airline or cruise ship line. As a Notary, you cannot give legal advice regarding the contents of a permission letter or how a document must be completed. If the signer has questions, they will need to contact the company or agency requiring the document for further instructions.
3. Be patient with signers and families
International travelers often rush and panic at the last minute to make sure the necessary paperwork is in order prior to imminent departure. Parents who need notarized permission for a child to travel at the last minute may get flustered if their signatures cannot be notarized due to lack of acceptable ID or another issue.
When these summer travel crises crop up, remain calm and courteous and explain that you can’t notarize without the signer’s personal appearance. Offer to reschedule so that the signer can appear before you with paperwork in order to complete the notarization properly.
David Thun is the Assistant Managing Editor at the National Notary Association.
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