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What Every Notary Needs To Know About Journals

Important Notary journal information

Updated 1-30-18. If you've ever had questions about why you need to keep a Notary journal, or what information needs to be recorded in it, here are answers to common questions that come up.

Should Every Notary Keep A Journal?
 

Yes. Most states require or strongly recommend that Notaries own and maintain a journal or record book of the acts they perform.

Why is that? It is an important tool that provides a written record of the Notary’s official acts. It contains details of the transaction in the event a notarized document is lost, altered, or if facts concerning the notarization are challenged in court.

For example, one California Notary told the Notary Bulletin how she was contacted by signers nearly a year after notarizing loan documents for them. A lender had misplaced the signer’s papers, and as a result the deed to the signers’ home wasn’t properly recorded. The Notary’s journal record provided evidence that the loan documents had been notarized and helped keep the signers from losing their home.

Even if not required in your state, a well-kept journal can provide supporting evidence that you acted properly during a transaction if you are ever accused of an inadvertent or willful mistake. For example, while Florida does not require Notaries to keep a journal, state officials have strongly recommended that Florida Notaries voluntarily do so. 

Information in Notary journals also has helped investigators locate and arrest dishonest signers who attempted to commit fraud or forgeries.

What Kind Of Journal Should I Keep?
 

Some states require a journal’s format to include certain features. For example, Arizona specifies that Notaries must keep a paper journal and Tennessee requires the journal to be a “well-bound book.” If not specified by state law, the NNA recommends that Notaries keep a journal with bound pages, and that entries be recorded in chronological order to prevent tampering.

What Information About A Notarization Needs To Be Included In The Journal Entry?
 

Some states specify in their Notary laws what information can and cannot be recorded in a journal entry. California requires Notaries record the date, time and type of notarization; type of document notarized; signature of any signer notarized; how the signer was identified; the fee charged, if any, and the signer's thumbprint if the document notarized is a power of attorney, deed, quitclaim deed, deed of trust or other document affecting real property

Texas and Montana require Notaries to record how each signer was identified but prohibit Notaries from recording the serial number of any identification documents presented. You should always follow your state’s laws when entering journal information.  

If your state does not provide guidance, the NNA recommends including the following information in each entry:

Example Journal Entry
  1. The date and time of the Notary act (the date and time indicates when the signer appeared before the Notary Public)
  2. The type of notarization performed (for example, “acknowledgment” or “jurat” or "verification by oath")
  3. ŽThe location where the notarization took place
  4. The title or type of document or transaction (for example, “deed” “personal letter” or “Affidavit of Identity”) and the date on the document, if any (for example, a date appearing at the top of the document or date of signing appearing opposite a signature line)
  5. The printed name and address of each signer (in some states, witnesses’ names are required for certain documents, such as wills, deeds, mortgages)
  6. The method used to identify each signer (personal knowledge, type of ID document, or credible witness(es))
  7. The fee charged for the notarization, if any
  8. The signature of each signer (some states require the signatures of witnesses if used)
  9. The right thumbprint of the signer (California requires this for all real estate-related documents and/or powers of attorney; Illinois requires this for certain real estate documents filed with the Cook County Recorder of Deeds)
  10. Any other pertinent information (for example, “John Smith signed as President of XYZ Corporation”)

When Should I Make The Journal Entry?
 

The journal entry should be recorded while the signer is present and before you complete the notarization. This way you may obtain all necessary information needed for the journal entry, such as signatures and thumbprints.

David Thun is an Associate Editor at the National Notary Association.

 

209 Comments

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Paul Crownover

20 Oct 2014

My state (ND) doesn't require that a journal be kept. However, in case any notarization is every called into question I keep one. However, to protect everyone's privacy I keep a "loose" page journal so that if ever proof of notarization and verification of ID is required only the information about the specific person(s) or specific notarization (for repeat customers) is made available. Also, it is the first thing I complete and have the individual(s) sign before anything else happens.

Saundra Landers

20 Oct 2014

When should a completed notary journal be turned into the recorders office, once all pages has been used, at the end of each commission or once the notary is no longer notarizing?

National Notary Association

20 Oct 2014

Hello Saundra, In order to better answer your question, can you please tell us what state you are writing us from? Thanks!

Brenda Sala

20 Oct 2014

In the State of California does it matter what color ink is used when notarizing?

National Notary Association

21 Oct 2014

Hello Brenda, The seal of every California Notary Public must be legible and photographically reproducible (GC 8207). Otherwise, California does not specify what color ink must be used when notarizing.

David A. Baker

21 Oct 2014

I need to order anew journal

National Notary Association

22 Oct 2014

Hello David. We'd be happy to help you order a new journal. You can order a new journal through us online by visiting NationalNotary.org and clicking "Supplies." You can also order through our Customer Care department by calling 1-800-876-6827 or emailing CustomerService@NationalNotary.org.

laura patrick

23 Oct 2014

I need a copy of the 2014 notary handbook w/ rules and procedures Thanks laura

National Notary Association

23 Oct 2014

Hello Laura, If you are an NNA member, you can access an online PDF copy of the U.S. Notary Reference Manual, which has a summary of Notary rules and procedures for all U.S. states and territories, by accessing your online member profile at NationalNotary.org. If you are looking for a handbook published by your state's Notary-regulating agency, please let us know what state you are writing from and we will see if we can assist you. Thanks!

gina phillips

23 Oct 2014

I made a big mistake and am hoping g someone can help me fix it. I had 1 journal that started to fall apart so I purchase a 2nd one. I started using the new one for about a page and a half of signatures. Then one day I was rushing to an appt. And couldn't find the new journal so I had to use the original one instead. Now I have 2 journals with signatures in it and don't know what to do. Should I close out the two and start a third journal?? Thank you!

National Notary Association

23 Oct 2014

Hi Gina, If you can please let us know what state you are writing from, we will see if we can help answer your question. Thanks!

Jacob Monson

10 Jun 2015

CA State Notary Question. Can a notary maintain 2 working journals, 1 for work, and 1 for outside of work?

National Notary Association

10 Jun 2015

Hi Jacob. No, CA law only permits Notaries in the state to keep "one active sequential journal at a time." (GC 8206[a][1])

Alexandra Malm

16 Jun 2015

Montana requires a journal but there is no requirement on the format. Do I need to buy a journal specifically designed for the purpose of notary, or can I hand write the column headers for the required information, "Date Notarized, Type of Notarization," etc. into a blank journal that meets the requirement of being bond to prevent altercations? I live very far away from a story that sells journals specific to notary and am in too big of a time crunch to have one shipped. Thank you.

National Notary Association

17 Jun 2015

Hello. The Montana Notary Handbook clarifies that today a journal may be in electronic or paper form. It also says a paper journal should be “bound” and may not be a loose-leaf notebook. The Handbook also says the Secretary of State has not defined a specific format for the journal, and leaves it up to each Notary to choose the design that fits their particular demands best. The journal must contain all of the information required by statute. The Handbook does not say anything about using blank journals; it assumes Notaries will select a Notary journal produced specifically for recording notarial acts.

Nicole

01 Jul 2015

Hi, I am a new notary in CA and I just completed my first notarization. (Yay!) The Identification I used was a CA drivers license. Do I need the expiration date written down in my journal entry as well? Also, since its work related and my boss paid for everything involving my notary, do I need to charge a fee?

National Notary Association

07 Jul 2015

Hi Nicole. Yes, you should record the expiration date of the ID presented in the journal entry. Regarding work-related fees, the CA Notary Public Handbook states: "A notary public may decide to charge no fee or an amount that is less than the maximum amount prescribed by law. The charging of a fee and the amount of the fee charged is at the discretion of the notary public or the notary public’s employer, provided it does not exceed the maximum fees." (page 18)

Beth

12 Aug 2015

Do we need to document addresses in the journal?

National Notary Association

13 Aug 2015

Hello Beth. Journal requirements vary between states. So we can better answer your question, can you tell us what state you are commissioned in?

KATHY RODRIGUEZ

04 Sep 2015

In California is it required to make a journal entry for every loan documents you notorize?

National Notary Association

09 Sep 2015

Hello. A CA Notary must make a journal entry for each notarial act performed. Each entry must include: the date, time and type of each official act; the character of every instrument sworn to, affirmed, acknowledged or proved before the Notary (for example, a Deed of Trust); the signature of each person whose signature is notarized; and a statement that the identity of the person making an acknowledgment or taking an oath or affirmation was based on satisfactory evidence pursuant to Civil Code section 1185. (Government Code section 8206(a))

National Notary Association

09 Sep 2015

Please also note that in California, the signer's right thumbprint must also be collected for the journal entry if the document to be notarized is a deed, quitclaim deed, deed of trust, or other document affecting real property, or a power of attorney document. (GC 8206[a][2][G])

Mila

21 Sep 2015

I live in MT and know of a notary who has given out scanned copies of her journal to people. Is this legal? Thanks

National Notary Association

21 Sep 2015

Hello. This issue is not specifically addressed in MT law. However, if the Notary is providing copies of journal entries to third parties, this may be a violation of signer privacy if the Notary is sharing private signer information with strangers. We recommend you contact the MT Secretary of State's office at (406) 444-5379 or 444-1877 and let them know about this situation.

Dana

23 Sep 2015

Is it a requirement in California to turn in completed journals to the recorder's office?

National Notary Association

24 Sep 2015

Hello. If a CA Notary resigns, is removed from office, or allows his or her commission to expire without recommissioning within 30 days, that individual must surrender all notarial journals to the clerk of the county in which the Notary’s oath of office is filed. (GC 8209[a])

Theresa Brown

01 Oct 2015

I was a notary for the state of California decades ago. My last entry was 11/16/81. I have kept this journal because I have have never known if I could shred the pages, can I?

National Notary Association

05 Oct 2015

Hello. While normally Notary journals in CA are turned in to the county clerk's office upon the Notary's resignation, because of the age of the journal in question (34 years ago), we're not certain if the county clerk's office would accept this journal to be turned in. Notarial journals that have been deposited with the county clerk may be destroyed upon court order after 10 years, provided that no request for or reference to them has been made during that time (GC 8209[c]). You may wish to contact the county clerk's office where your commission was filed to find out if they wish you to turn the journal over to them or if they wish you to destroy it.

Kat

05 Oct 2015

I'm a new CA notary. If there is one document requiring multiple signatures of the same person, do I make the signer sign my journal for each signature? Can I charge the max fee ($10) for each signature?

National Notary association

06 Oct 2015

Hello. In California, you may charge of maximum fee of $10 for each signature notarized either by acknowledgment or jurat. (GC 8211[a] and [b])

Larry A.

12 Oct 2015

If I have more then one document for the same person per event. Do I need to have multiple journal entries for the same person in CA?

National Notary Association

15 Oct 2015

Hello. Yes, CA law requires that each journal entry include the type of of every document sworn to, affirmed, acknowledged or proved before the Notary. (GC section 8206(a))

nina

26 Oct 2015

My original notary commission expired 13 years ago. During that prior commission I provided services primarily for my employer. I was laid off and stored my notary journal and seal in my locked garage with other paperwork. I later forgot the journal and seal were there. Years later after a move to a new city I have decided to become a notary, for a different employer and I do not remember ever turning in my journals. I have looked through boxes and files and I cannot locate the journal- I strongly believe I watched the box which contained the journal, and all contents therein, be shredded with old tax documents. This occurred about 2 years ago. I know the journal entries would be more than 10 years old and therefore available for destruction by court order (I am in California). But I am worried that 1) my new notary commission will be denied, and 2) I am open to liability to the secretary of state. What should I do? Notify the secretary of state now, 13 years after the notarizations were performed?

National Notary Association

27 Oct 2015

Hello Nina. You should notify the Secretary of State's office by certified or registered mail about the lost journal. The notification should include the time period covered by the journal, your Notary commission number and the date your commission expired. The address is California Secretary of State, Notary Public Section, PO Box 942877, Sacramento, CA 94277-0001. If you have other questions or concerns about this issue, you can contact the Secretary of State's office by phone at 1-916-653-3595.

Reisa Hannig

27 Oct 2015

What address do I record in the journal for the signer? Do I use the signer's home address or can I use the work address? Most of my notarial services involve work documents at my office.

National Notary Association

27 Oct 2015

Hello Reisa. Because different jurisdictions have different journal entry requirements, can you please let us know what state you are commissioned in?

Jim

03 Nov 2015

in California, Do I have to record in my journal the persons address , or is this optional

National Notary Association

03 Nov 2015

Hello. No, the required information for a journal in CA is: 1. Date time and type of official act; 2. Type or title of the document; 3. Signature of any person whose signature is notarized; 3. Statement regarding the type of evidence used to identify the signer (including the serial or identifying number, type of ID and date of issue or expriation); 4. The fee charged for the notarial act and 5. Signer's right thumbprint for a document affecting real property such as a deed, quitclaim deed or deed of trust. (GC 8206[a])

Jim

04 Nov 2015

5. The printed name and address of each signer so in California I don't need to enter any of this?

National Notary Association

06 Nov 2015

Hello Jim. The list in the article is provided as a guide for Notaries in states that do not specify what information should be recorded in a journal entry. In your case, since you are in California, you would follow CA's requirements as we discussed in the previous comment.

SBrewer

16 Nov 2015

Hello, I was a notary in the state of Texas but am no longer. I am moving and downsizing. I have a few journals that I need to get rid of and I can't find, online, what to do with them. I only found one site that said to keep them 7 years or forever. That is just not possible. Where should I send them? Thanks.

National Notary Association

17 Nov 2015

Hello. You should turn in your journals to the county clerk's office in the county where you currently reside before you move. (GC 406.022)

LA

04 Dec 2015

Hi I'm California. If you have someone give you a set of documents that requires the client (1) signature on two separate pages and then I have notarize the last page (the client's name was typed in by the company). Would I charge $20 for the 2 signatures for the client?

National Notary Association

07 Dec 2015

Hello. California permits Notaries to charge a maximum of $10 for each signature notarized. So if you notarized 2 signatures, then yes, you could charge a maximum of $20.

Sylvia

14 Dec 2015

I notarized several publisher affadivits which contain several publication dates. Which date should I note under the "Document Date" column on the Texas Notary Public journal -- the last or the first or all?

National Notary Association

18 Dec 2015

Hello. You would need to make a separate entry in your journal for each notarization performed. Each journal entry should include the document date for the particular document notarized. For example, if you notarized a signature on a document dated Dec. 4, and a second signature on a separate document dated Dec. 11, you would need to make two journal entries. One entry for the document dated Dec. 4, and the other journal entry would be for the notarized document dated Dec. 11.

Michael E Harris

14 Dec 2015

While New Jersey does not require a journal, I use the NNA version since it keeps me out of trouble. I have only had to provide copies of a loan signing to the signers' lawyer. I even ask for a right thumb print--no one has ever objected.

Yolanda

14 Dec 2015

In California, are there additional refreshing classes that can be taken other than the class where thereafter the test is taken? I would like to take classes where we can be shown when there are different scenarios?

National Notary Association

22 Dec 2015

Hi Yolanda. Please contact our Customer Care team at 1-800-876-6827 for details on our California exam prep class.

National Notary Association

22 Dec 2015

You may also wish to check out our Notary Essentials course: https://www.nationalnotary.org/notary-essentials

Rosalind D Moore

14 Dec 2015

I is better to have a bound journal. Pages can be photocopied. A bound journal is always in date order. A loose page journal may not be accepted by a court because the pages can be exchanged or removed or altered. That is not the case in a bound journal.

Anne Heid

02 Feb 2016

does Indiana require a journal

National Notary Association

03 Feb 2016

Hello. No, though it is a recommended practice.

Rachel Olsen

14 Feb 2016

My commission has just expired and I'm not renewing. In the four years of being a Notary I have never Notarized anything-so my Journal is blank. My question's are: 1) Does the blank journal need to go to the County Clerks office where I originally toke my oath? 2) I now live about two-hundred miles from the County Clerk' office where I was commissioned: can I certify mail the journal to the County Clerk's office? 3) My commission has expired, so there is no need to send a letter of resignation to the Secretary of State. Is that correct?

National Notary Association

18 Feb 2016

Hello Rachel. To make sure we provide you with the correct information, can you please confirm the state you are commissioned in? From your descriptions it sounds like California but we want to be sure. Thanks.

Joey O

16 Feb 2016

Do I have to record a general witness to a document in my journal? I.E.: A woman brought in her Power of Attorney for Health Care to be notarized and the document required a "witness" (other than the notary) to the document being signed by the principal. Do I need to make a journal entry for that witness under the principal's journal entry?

National Notary Association

17 Feb 2016

Hello Joey. Different states have different requirements for journal entries. To help us better answer your question, can you tell us what state you are commissioned in, please?

Catherine

24 Feb 2016

I'm a CA notary specializing in loans. The CA requirement that every act be recorded on a separate line is very tiresome for everyone. I have signed as many as 30 loans in a month (yay)! When the average loan has about 8 notarized signatures,, and 2 people getting notarized, it makes for a long night of signing. Plus, going through a journal every other month makes it hard to store them. I loved the idea of the electronic journal. Is there any hope of bringing it back?

zugeilye@gmail.com

25 Feb 2016

I am a CA Notary, I just renewed, but I noticed that I have mistakes on my first journal entries. On the type of document or the address. What am I allowed to do to fix it?

National Notary Association

26 Feb 2016

There is no regulation about whether or not a CA Notary may or may not correct a previous journal entry. In the absence of official guidelines for correcting a previously recorded journal entry, we suggest the following: make the correction in the journal by lining through the incorrect section and initialing, then write in the correct type of document or address and enter the date of the correction.

Mary J

24 Mar 2016

I'm a CA Notary and in a couple of my most recent journal entries I forgot to put the fee. All of them are for $0 as it was for work. Am I allowed to fix that and write it in?

National Notary Association

24 Mar 2016

Hello. Yes, you can go back and correct the journal entry with the needed information.

Wanda

25 Apr 2016

Hi I'm a Notary in the state of California: Can the repetitive mark (") be used under the first entry if I have multiple documents which are the same in type and are signed by the same person on the same date?

National Notary Association

25 Apr 2016

Hello. No, the Secretary of State's office has said that Notaries may not use ditto marks for their journal entries.

Lacey Rentschler

03 May 2016

In the state of (SD) do you need to get Thumb print at time of signature?

National Notary Association

03 May 2016

Hello. No, South Dakota does not require Notaries to obtain a signer's thumbprint.

Leah

03 May 2016

When was it required for a Notary to keep a journal regarding transactions? Does California require a Notary to keep a journal? Is it possible to see Notary's notes from 16 years ago if she is still active? Also, how can I find out if Notary is still active? Thank you.

National Notary Association

03 May 2016

Every California Notary must keep “one active sequential journal at a time, of all official acts performed as a notary public” (GC 8206[a][1]). “Upon written request of any member of the public, which request shall include the name of the parties, the type of document, and the month and year in which notarized, the notary shall supply a photostatic copy of the line item representing the requested transaction at a cost of not more than thirty cents ($0.30) per page” (GC 8206[c]). The California Secretary of State's office provides a list of active Notaries here: http://www.sos.ca.gov/notary/notary-public-listing/

Tasha

04 May 2016

Can I use white out in my record book?

National Notary Association

04 May 2016

Hi Tasha. To help us answer your question can you please tell us what state you are commissioned in?

Christine A Pastran

06 May 2016

What is the correct way to fix an alteration made in the notary journal? Do all parties need to initial next to correction, or just the notary filling out the entry?

Robert

09 May 2016

In State Of Calfiornia. Someone comes in with a document all filled out. The document had the correct wording.However, the box was not at the top but rather at the bottom. So, I had the signature make a line through the incorrect wording and initial it. I did nit want to touch the document. I added a loos certificate with my name as, notary public with date and and the signatures name. Type of document and date put in with the signatures initial as document had no date. So we used same date of when they were in front of me.

Renee

10 May 2016

In California if you let your Notary Commission Lapse, what do you do with your old journal? Where do you send it, if you send it anywhere.

National Notary Association

11 May 2016

Hi Renee. You will need to turn in your journal to the clerk of the county where your commissioned is filed.

cwaller

11 May 2016

Coworkers attended the course for becoming a Notary and were told that keeping a journal is now a requirement. I am confused because the State's website (www.sosnc.gov) says "North Carolina law does not require the use of a notary journal; however, you may be interested to know that many states have mandatory use of journals."

National Notary Association

12 May 2016

Hello. North Carolina recommends but does not requires regular Notaries to keep a journal, but a registered electronic Notary can be required to keep one by the Secretary of State.

Leah Dean

11 May 2016

I have been trying for 4-1/2 years to get Texas notary log book. I recently filed a lawsuit because of suspected notary fraud and the notaries have even refused sending their log books to my attorney. The Secretary of State Texas has not cooperated in helping me with a complaint. How can I get a copy of these log books?

National Notary Association

12 May 2016

Hello. Texas Notary journal entries are public records and "open for public examination and inspection at all reasonable times." (CPRC 121.012[e]; see also GC 406.014[b]). Texas Notaries must provide a certified copy of any notarial record to any person requesting a copy upon payment of the fees allowed by law. (The fee for providing a copy of a record or paper kept in the Notary's office is 50 cents per page) (GC 406.014[c] and 1 TAC 87.42) Failure to respond to a request for public information may be grounds for disciplinary action against the Notary. (1 TAC 87.43) The Secretary of State suggests that all requests for copies of entries in a Notary’s record book be made in writing through a certified letter to the Notary’s official address on file, thereby providing evidence for a complaint if the Notary fails to comply

Christian

25 May 2016

In WA State, when someone requests a copy of the notarial act from a journal, what is given to them. The journal allows multiple entries on a single page. Do you have an law stating that a journal is public record?

National Notary Association

02 Jun 2016

Hello. While recommended, Washington state law does not require Notaries to keep journals of notarial acts.

Oscar

31 May 2016

State of California. In my joynal I forgot to print the date of notarization of a document and I can't remember the date of the event, what should I do?

National Notary Association

16 Jun 2016

At the moment, there really isn't anything you can do regarding this situation. You may want to make a note in the journal entry stating that you forgot to enter the date and can’t remember when the notarization was performed.

Jennifer

06 Jun 2016

Hello I am from AZ and I am curious to know if a signer has to sign the book but the signature has been notarized by document already before my book arrived. I do have ID however.

National Notary Association

07 Jun 2016

Jennifer, we apologize...we were not sure from your message if your question was regarding a notarized signature or a signature for a journal entry. However, if you need an answer ASAP, you can speak to one of our Hotline counselors at 888-876-0827 for assistance.

Beth

13 Jun 2016

In CA, when missed/left two lines and one blank page of the journal, using the new page for the notarial act, do I need to use the prevoious blank lines/page to the notarial act next time?

National Notary Association

16 Jun 2016

Hello. California Notaries are required to keep a sequential journal, so you should not go back and use the skipped spaces for new entries. You may want to write "unintentionally skipped" in the missed areas just to have a record of what happened.

susie

22 Jun 2016

In State of NV, how do I correct a mistake in my notary journal? I don't believe I can use white out - do I cross through the mistake, make the correction and initial?

National Notary Association

24 Jun 2016

Hello. You should line through the error, make the correction and initial and date the correction.

MUSHTAQ TAHIRKHELI

24 Jun 2016

EXCELLENT JOB. HELP ME LOT.

Jovanna

29 Jun 2016

CA-When I'm done with my current notary journal do I keep it? or do I need to turn it in to the recorder's office? Ill be done with my first journal in a couple of months, and I want to know what to do. Thank you

National Notary Association

30 Jun 2016

Hello. When completed, you should keep your old journal in a secure, locked location. If you stop being a Notary and do not renew your commission, your old journals will need to be turned in to the County Clerk's office where your commission and oath are filed within 30 days of the end date of your commission.

Julie

22 Jul 2016

I have a signer who when singed their name in my notary journal part of their signature went on to the next signers portion Can this be a problem or can I continue to from the last line used?

National Notary Association

25 Jul 2016

Hello. To help us answer your question, can you tell us what state you are commissioned in?

Tammy

08 Aug 2016

Do you have to get a new Notary Handbook every time you renew in TX?

National Notary Association

09 Aug 2016

Hello. We're sorry, but we're not clear what "Handbook" you are referring to. Texas Notaries are required to use a seal of office and maintain a journal of notarial acts as part of their duties. Can you clarify what handbook you are referring to?

Pam

16 Aug 2016

In California, am I required to start a new journal everytime my commission is renewed?

National Notary Association

17 Aug 2016

Hello. No, you may continue using your existing journal provided there is room to record addtional entries.

Chiqui De Guzman

27 Sep 2016

I renew my CA notary this year. I noticed that the commission number changes. My question is, do I need a new journal for each commission number? I still have a lot of pages available on my journal and I do not want to waste it if I do not need to. I wanted to continue using the same journal, is that allowed? Also, I was thinking if I used the same journal, I would start on a new page and just marked the last page "intentionally left blank". Is my way of thought correct? Please advise.

National Notary Association

28 Sep 2016

Hello. No, you may continue to use your current journal in sequential order. You do not need to leave a blank page in the journal when you renew your commission.

Michael

11 Oct 2016

I am in California and I notarized my first document. The entry in my journal under ID info. I was given a California ID but u did not put the issuing date only the expiration date. Is this acceptable?

National Notary Association

11 Oct 2016

Hello. (GC 8206[a][2][D]) says the Notary must record "the date of issue or expiration of the document."

Jessica Reid

18 Oct 2016

I need to do two loan signings and I only have 1 page left available in my journal. Can I do half on one book and continue on the other or should I just start on a new book?

National Notary Association

19 Oct 2016

Hi Jessica. To help us answer your question can you please tell us what state you are commissioned in?

Alexis

03 Nov 2016

If I make a mistake in my journal can I use white out ?

National Notary Association

09 Nov 2016

Hello Alexis. To help us answer your question can you please tell us what state you are commissioned in?

TAMI K

09 Nov 2016

Oregon notary, do I document the signer's address or the address where the notarization took place in my journal?

National Notary Association

16 Nov 2016

Hi Tami. Oregon requires Notaries to record the full name and contact address of each individual for whom the notarial act is performed. (ORS 194.300[3]) You are not required to record the address where the notarization took place.

Summer

25 Nov 2016

I recently became loan signing agent aftert getting my notary public, do i need to have the signing agent log as well as a notary journal for loans and regular notary acts or just a notary journal or just a signing agent journal for everything?

National Notary Association

28 Nov 2016

Hi Summer. To help us answer your question can you please tell us what state you are commissioned in?

nymobilenotary@hotmail.com

07 Dec 2016

New York - Not Required

Emilia Liu

12 Dec 2016

Do I have to have borrowers sign and thumbprint everything in the loan doc? Because sometimes I won't know what's inside that needs to be notarized until I get there . So I just have them sign and thumbprint one entry box but at the option I check mark all that was applied to t loan doc.

National Notary Association

12 Dec 2016

Hello Emilia. Rules for journal entries vary from state to state. To help us answer your question can you please tell us what state you are commissioned in?

Greg Hamil

12 Dec 2016

In Illinois, is the thumbprint in the journal required? Most of what I will be notarizing will be for my employer. I was told that is wasn't necessary to keep a journal for those types of transactions, but in reading this it seems like it would be a good idea.

National Notary Association

12 Dec 2016

Hello. In Illinois, a journal entry is only required for certain notarizations. Under a pilot program in effect from June 1, 2009, through June 30, 2018, Illinois Notaries must create a separate “Notarial Record,” which includes a thumbprint, each time a notarization is performed on certain conveyances for residential real property in Cook County. Depending on the circumstances, each Notarial Record must then be surrendered to the Notary’s employer or to the Cook County Recorder of Deeds. Other types of notarizations do not require a journal entry in Illinois. However, state officials have said that a Notary may keep a journal for his or her own record keeping if desired.

Robert Lofton

12 Dec 2016

thank youCl

Diane Dostalek

12 Dec 2016

In California, does the "no ditto marks" requirement apply to everything in my journal or just to the columns that California requires to be filled in. For instance, can I use ditto marks in the Additional Information column? Also, I know we aren't supposed to use abbreviations in the journal, but what about for dates? Can I use 12/20/2016 instead of December 20, 2016? And, can I use "12/20/16" on the Acknowledgment form or do I have to write out the whole date? Sometimes the blank I'm given on pre-printed forms isn't long enough to write out the date.

National Notary Association

13 Dec 2016

Hi Diane. The Secretary of State's 2014 Notary Newsletter, page 4, states: "Remember that you may be asked to provide a copy of a line item in your journal, which is why each line item entry must be complete. You cannot use hash marks, ditto marks, arrows, or other shortcuts." Based on this, you should fill in all sections of the journal entry completely without using ditto marks. GC 8206[a] states that each journal entry must include the date, time and type of each official act. The law does not specify a particular format that must be used when the date is entered. However, please remember that you will need to enter the time the notarization took place along with the month, year and day in each journal entry.

Isabel

27 Dec 2016

My California commission will expire on 01/26/17 and I am not renewing. In the four years of being a Notary I have never notarized anything - so my Journal is blank. My question's are: 1) Does the blank journal need to go to the County Clerks office where I originally took my oath? 2) There is no need to send a letter of resignation to the Secretary of State since my commission will expire soon. Is that correct? 3) Do I need to turn in the seal or simply destroy?

National Notary Association

28 Dec 2016

Hello Isabel. Since you did not perform any transactions, there is no need to send your blank journal to the County Clerk's office. You are not required to send a letter of resignation if you are simply letting your commission expire. You should destroy your seal so it cannot be used by someone else-one option is to cut the rubber impression with a sharp object or scissors so that it is no longer usable. Please use caution to avoid accidental injury when destroying your seal.

Lisa

05 Jan 2017

If someone leaves state service, can the state reissue the notary book to another state employee? Can the pages be taken out of the book at the end of the person's commission if they don't fill a book? this is in reference to Alaska

National Notary Association

11 Jan 2017

Hello. While keeping a journal is not required by Alaska law, the Lt. Governor's website says that Notaries who choose to keep journals should maintain possession of any journals they have and should not turn them over to the Lt. Governor's office.

Keya

17 Jan 2017

FL- I just completed my 3 hour course to become a Notary. I was told to contact a Bonding agency that's approved to operate in the state of FL. What are the required materials I need to purchase? Should it just be the commission certificate and notary seal ? They have a list of other things to purchase, which raises the cost of my package tremendously. I just need to know what's required only? Seems like these are not required ...Notary journal, Embosser Seal,State Approved Rectangular Notary Stamp, Jurat stamp, Acknowledgement Stamp? Thank you

National Notary Association

18 Jan 2017

Hello. Florida Notaries must have an inked rubber stamp seal and purchase a $7,500 surety bond from an authorized company. While a journal is not mandatory, the Governor's office strongly recommends Florida Notaries keep a journal of their acts as evidence that the Notary acted properly if the Notary is accused of negligence.

quimel@creditsolutionscorp.com

19 Jan 2017

I just renewed my notary commission and received my new commission number and stamp. I want to know if I need to start a new journal.

National Notary Association

19 Jan 2017

Hello. So that we can answer your question, can you please tell us what state you are commissioned in?

Amanda Holliday

03 Feb 2017

Hey there! Two questions as a notary working and living in MD: 1) If I notarize at my home or work location often, do I have to continuously write the address in the journal as the location the notarization took place? 2) Do I have ever have to collect a fingerprint? Thank you!

National Notary Association

03 Feb 2017

Hi Amanda. Maryland's Handbook For Notaries Public says that Notaries must record the name and address of each person appearing before the Notary in the journal entries, but there is not a requirement to record the address where the notarization took place. There is also no requirement to take a signer's thumbprint for the journal entry.

Sarah

06 Feb 2017

My employer recently said that we need to start writing "none" instead of a "0" with a line slashed through when we do not charge for a notarization. Are they allowed to dictate how my journal is filled out?

National Notary Association

06 Feb 2017

Hello Sarah. To help us answer your question, can you please tell us what state you are commissioned in?

Sarah

06 Feb 2017

I'm commissioned in California. Thanks!

National Notary Association

06 Feb 2017

Hi Sarah. Government Code 8206[a] says that each Notary journal entry must include "The fee charged for the notarial service." GC 8206 does not specify a particular format that must be used if no fee is charged, and does not address whether an employer can specify the format for information recorded in a Notary's journal. If you need additional assistance, you may wish to contact our Hotline team at hotline@nationalnotary.org, or you can directly contact the CA Secretary of State's office at (916) 653–3595.

Donna

06 Feb 2017

I am a notary public in the state of Tennessee. How long do I need to keep my journals?

National Notary Association

06 Feb 2017

Hello. Tennessee does not specify how long Notaries must retain their journals after the Notary's commission ends. In the absence of official rules, the Notary Public Code of Professional Responsibility recommends safeguarding old journals for at least 10 years from the date of the last entry in the journal.

Nef B

07 Feb 2017

I am a notary in California. By law do you have to write an address of the signer?

National Notary Association

09 Feb 2017

Hello. No, the signer's address is not a required part of the journal entry. The following are the required elements for each journal entry in CA: 1. Date, time and type of each official act; 2.Character (type or title) of every document sworn to, affirmed, acknowledged or proved before the Notary; 3. Signature of each person whose signature is notarized, including the signature of any subscribing witness and the mark of a signer; 4. Statement regarding the type of satisfactory evidence relied on to identify the signer; 5. Fee charged for the notarial act or, if no fee was charged, “No Fee” or “0”; 6. If document is a power of attorney, deed, quitclaim deed, deed of trust or other document affecting real property, the right thumbprint (or any other available print) of the signer. (GC 8206[a])

Carly

09 Feb 2017

Hi! I'm commissioned in CA. I wrote the wrong zip code by mistake. Can I white this out? Or how should I go about correcting it? Thank you.

Melissa Hicks

20 Feb 2017

Wished there was a way to see a better example of a notary journal & what's exactly supposed to be in it & how, etc

Jas

24 Feb 2017

I'm a notary from California. If I don't charge for notaries, can I put the word NONE in the fee entry section in the notary journal?

National Notary Association

01 Mar 2017

Hello. Yes, you may indicate that you did not charge for the notarization in the fee section of your journal entry.

Bobbie

11 Mar 2017

I live in Texas. Our notary makes us sign her journal if we request and receive a copy of anything. These copies are NOT notarized. (such as a copy of the bylaws, or minutes of a meeting.) Is she allowed to list those copy requests in a notary journal? She requires a signature to receive the copy. Is this legal?

National Notary Association

14 Mar 2017

Hello. If the Notary is certifying the accuracy of the copy being issued, then that is a notarial act and it would be appropriate to make an entry in the Notary's journal. If the Notary is simply making a photocopy of a document without certifying it or performing any notarial act, then it would not be appropriate to enter those services in the Notary's journal, as simply photocopying a document without certifying it is not an authorized notarial act in Texas.

Bobbie

11 Mar 2017

Texas. Is a notary allowed to keep two journals at the same time, some people signing one and others signing the other?

National Notary Association

14 Mar 2017

Hello. A Texas Notary must keep in a book, in a computer or in another storage device, a record of each document notarized (GC 406.014[a] and CPRC 121.012[a]). State law does not specify whether a Notary may keep records in more than one book or storage device.

Bob

26 Mar 2017

State of California. Someone walks into my office for a document to be notarized. They show me their license which is from Washington State and it is legit. However, they are now living in Los Angeles, CA. I understand in the journal I place the type of ID, License Number and Expiration date of license.I also have them print their name and sign the journal. However, what address do I place in the journal- the Washington Address shown on the license or the California address they have given(told) me? Finally, what if document says Anna William Smith but their license says Anna W Smith- is this okay?

National Notary Association

27 Mar 2017

Hello. CA Notary law does not require you to record a signer's address in your journal. If you choose to do so, you may wish to record under "Other Information" in the entry that the signer was identified with a Washington State driver's license although the signer resided in L.A. Regarding your question about signatures that may have discrepancies, please see this Bulletin article for more information: https://www.nationalnotary.org/notary-bulletin/blog/2014/09/name-id-doesnt-match-document

Ross

03 Apr 2017

Hi I'm in California and my commission just expired. I am going to turn in my journals. My question is does the clerks office look through your journals to see if anything is missing so they can fine you ?

Kevin

11 Apr 2017

Thank you for all the Q's and A's! I have seen this query posed several times throughout this FAQ section and no specific answer has been given. In CA, CC section (GC 8206[a]) does not specify in any manner that multiple signatures from the same person need to be recorded in the official journal, other than recording each instrument. To clarify: 1 single person to be notarized presents 3 documents. Those 3 documents can be listed in the official journal, but the notary has the signer sign the signature line only once for all 3 documents. The thumbprint is collected (Deed) and the fees are recorded appropriately ($45/$15x3) while no *ditto marks* or *arrows* are used. As I have reviewed this section on many occasions, this code (and many interpretations thereof) is ambiguous at best and a single collection of a signer for multiple documents at one time should be easily be defended in court. Common sense tells me that the signers signature will be different each time, based on the document & the signature line and neither will ever perfectly match. There is no point in wasting resources collecting multiple signatures and fingerprints (which certainly won't change) for a single person. Many notaries have been known to complete/execute several hundred documents in a single sitting. This could use several journals (and stamp refills) for a single signer (I know, I've done it.) Please (and THANK YOU!) clarify any updates in actual affected, altered, amended Civil Codes so we can have a positive answer. FWIW, my very first commission was completed using an onsite NNA course immediately followed by the state proctored exam. In that course, we were all trained to collect a single signature from the citizen, while using the NNA Journal of Official Records to record multiple documents; except we couldn't say "Loan Docs" - it had to spell out each actual document. Thank you for your time and attention and your patience to my long-winded, whiny, detailed gripe. :) Cheers!

National Notary Association

11 Apr 2017

Hello Kevin. The Secretary of State's office has stated in its 2017 Notary Newsletter that a signature is required for each line item in your journal. Page 4 states: "Not only must a notary public have a separate journal entry for each type of notarization, a specific description of the document, and the time and date of the official act, California Government Code section 8206(a)(2)(C) requires the signature for each line item. Capturing a single signature on a diagonal line drawn through several line items in an attempt to show one person signed for multiple documents is contrary to notary public law." You can read the California Secretary of State's newsletter here: http://notary.cdn.sos.ca.gov/forms/notary-newsletter-2017.pdf

Amalya

11 Apr 2017

Hi. If two persons are signing on the same document, should the journal entry be a single line for both, or one for each? Thanks

National Notary Association

11 Apr 2017

Hello. You should have a separate line entry for each signer.

Marie

14 Apr 2017

I am 6 entries shy of filling my first Notary Journal and have ordered a new one. Do I just hang onto the completed/full journal until I am no longer a notary?

National Notary Association

17 Apr 2017

Hello. That depends on your state's journal requirements. Can you please tell us what state you are commissioned in?

Marie

17 Apr 2017

California Notary

National Notary Association

17 Apr 2017

Hello. Yes, CA Notaries must keep their journal records until their commission ends. If your commission ends without renewal, you must turn your journal records in to the county clerk where your oath of office is filed within 30 days of the final expiration date of your commission.

Jas

25 Apr 2017

When completing the notary journal in for notaries in CALIFORNIA...can we leave the information buckets that is not required such as "address where notarization performed" and "additional information" BLANK or does CALIFORNIA NOTARY LAW requires us to either draw a diagonal line through the the specific journal box or put the word NA and does not allow blank buckets in the notary journal?? I'm referencing to the notary journal example above...not all of the 9 bucket are required in California...so are we allowed to leave the buckets that are not required BLANK if or do we have to draw a diagonal line or put the word NA? Thank you.

National Notary Association

26 Apr 2017

Hello. CA law (GC 8206[a]) requires the following information for each Notary journal entry: 1. Date, time and type of each official act; 2. Character (type or title) of every document sworn to, affirmed, acknowledged or proved before the Notary; 3. Signature of each person whose signature is notarized, including the signature of any subscribing witness and the mark of a signer; 4. Statement regarding the type of satisfactory evidence relied on to identify the signer; 5. Fee charged for the notarial act; 6. If the document is a power of attorney, deed, quitclaim deed, deed of trust or other document affecting real property, the right thumbprint or any other available print) of the signer. State Notary law does not require you to line through, cross out or write "NA" in unused sections for optional information in your journal entry, but you may do so if you choose to.

Love

19 May 2017

Hi, I'm from California. I notarize documents for my boss. For example: "If he gives me 2 documents at the same time that I need to notarize, do I have to do a new entry in my journal for each signature, or I can just write in "Additional Information" that he had 2 waivers?

National Notary Association

23 May 2017

Hello. You would need to make a separate entry for each signature notarized, regardless of the number of documents.

vickyrose864@yahoo.com

24 May 2017

from California, I am doing Signing loans and I go to their homes. Do I need to wright the address where the notarization performed and repeat it in the address of signer for each entry?

National Notary Association

25 May 2017

Hello. CA Notaries are required to include the following information in each journal entry: • Date, time and type of each official act; • Character (type or title) of every document sworn to, affirmed, acknowledged or proved before the Notary; • Signature of each person whose signature is notarized, including the signature of any subscribing witness and the mark of a signer; • Statement regarding the type of satisfactory evidence relied on to identify the signer; • Fee charged for the notarial act or, if no fee was charged, “No Fee” or “0”; • If document is a power of attorney, deed, quitclaim deed, deed of trust or other document affecting real property, the right thumbprint (or any other available print) of the signer. (GC 8206[a]; Notary Public Handbook)

Tim Bowman

05 Jun 2017

I'm a Notary in CA. I just had some previous pages fall out of my book (I'm on 26 and pages 15-18 came out. Can I just tape them back in or is there a special procedure I need to go through? Thanks in advance!

National Notary Association

08 Jun 2017

Hello. State law does require the pages of a journal to be in sequential order. Our suggestion would be to re-attach the pages in a way that still allows you to make photocopies of entries on those pages if requested.

Hec

30 Jun 2017

In California is it allowed to use address Stamps for repeating signers? In other words, use the signers address in a stamp rather than handwriting their personal information for several journal entries. on a daily basis, which is my case.

National Notary Association

03 Jul 2017

Hello. There is nothing preventing you from using a stamp to enter a signer's address in a journal rather than handwriting it. However, you would need to be sure you stamped the signer's address in each separate journal entry you fill out when notarizing for this particular signer, and that the stamped address is legible.

Jeny

13 Jul 2017

What happens if you just renewed and some of the Notary books that has to be surrendered is not completed or not completely filled out? For example, just the names and signature were on the notary books.

National Notary Association

14 Jul 2017

Hello. To help us answer your question, can you please tell us what state you are writing from?

Susan Norton

07 Aug 2017

How long should the journal be kept ?

National Notary Association

08 Aug 2017

Hello. This requirement varies depending on individual state law. What state are you commissioned in?

Clare Ulmer

25 Aug 2017

So, as a notary you keep a journal of all the people's personal info with thumb prints? Wow. I just had to have a notary for job employment and witnessed this journal in the state of Georgia. Wow, quite shocking is all I can say. They carry around personal records along with thumb prints of hundreds of people in there little paper journal. No thank you. I will not allow all my personal details is some random person's paper journal.

Elaine

08 Sep 2017

My state does not require a journal but I keep one. If I notarize ten different documents for 2 different people do I have and entry for every document and sign every time by each person?

Daisy

20 Sep 2017

I had to get my notary for my job, to notarize employment agreements with independent contractors. Some terminated their employment before I could even stamp their agreement and did not return so I was not able to get a signature. Is it absolutely necessary to have a signature in the journal entry for such a case?

National Notary Association

21 Sep 2017

Hello Daisy. To help us answer your question can you please tell us what state you are commissioned in?

Debra

24 Sep 2017

Previous notary in NY and moved out of state several years ago. What should I do with the journals I kept?

National Notary Association

25 Sep 2017

Hello. Because New York law does not require its Notaries to keep journals, there are no guidelines regarding the disposition of old Notary records. However, in the absence of guidelines provided by state law, the Notary Public Code of Professional Responsibility recommends keeping the journals for 10 years from the date of the last entry in the journal. If you choose to dispose of your journals, it should be done in such a way that an unauthorized person would not be able to access the private customer information in the entries. (For example, by shredding the journal pages so no one can read the information after they are disposed of.)

Debra

29 Sep 2017

Thank you very much for your response.

Terri

07 Nov 2017

I have been a notary in Florida since 2009, and have kept a record book. By accident I let my commission expire (October 1, 2017) I have decided not to renew. I was told I needed to submit the record books to the Clerk of the Court, but have been unsuccessful in getting them on the phone for details on going about this properly. Can you help?

National Notary Association

07 Nov 2017

Hello. Florida’s Notaries Public are not required by law to keep a record of their official acts, and therefore there are no statutory guidelines for disposing of old journals. In cases where state law does not provide rules, the Notary Public Code of Professional Responsibility recommends storing your journals in a safe, secure place for at least 10 years from the date of last entry.

Isai Castillo

20 Jan 2018

I'm a new notary public in Texas. I proctored an online exam. The people were in my presence, but the documents were all digital; how would I enter that in my log book?

National Notary Association

22 Jan 2018

Hello. Proctoring an exam is not a notarial act and would not be entered in the journal.

Dana Leach

25 Jan 2018

If the address repeats 12 times, can you draw a line? The signer and spouse signed 7 time each notarized documents.

National Notary Association

25 Jan 2018

Hello Dana. The answer depends on your state's rules. What state are you commissioned in?

Hugh

05 Feb 2018

Note that July 2018, WA is changing from "should keep a journal" to "shall keep a journal"

Michael E Harris

05 Feb 2018

I have had only one loan signing that had a problem. The lender did something screwy. The borrowers' attorney wanted all my communication with the lender and with the borrowers, and a copy of the pagers from my journal. I had everything documented and in a bound journal (from the NNA). I was not involved after that.

Debbie

08 Feb 2018

California notary. My commission expired Jan 1st. I received my new (renewed) commission Jan 27th, but didn't turn in the filing paperwork, bond, and swear the oath until Feb 6th. Can I still use my existing journal, or do I need to start a new one? I know I have to turn in my journal if 30 days has passed from the expiration of my old commission until the start of my new commission, but I don't know if the new commission starts with the date on my notary commission certificate (Jan 27th) or if it starts the day I turn in the other paperwork and swear the oath (Feb 6th).

National Notary Association

09 Feb 2018

Hello. It depends if you had to have your commission re-issued or not. You can contact the CA Secretary of State's office at (916) 653–3595 to confirm the date on your current commission. If it is more than 30 days from the expiration of your previous commission, you'll need to turn in your journals and start a new journal. If it is less than 30 days, you can continue to use your current journal.

Monica

08 Feb 2018

My old boss took a marker to the phone numbers he forced me to take from people, so that I wouldn’t “steal clients” but the ink went through the page and showed up on the finger prints I took. About half or more of the thumbprint still shows. Would it be a problem when I turn it in? I found out a year later that what he did is illegal and I don’t have proof.

Monica

09 Feb 2018

Hi Monica. To help us answer your question, can you please tell us what state you are commissioned in?

John

14 May 2018

Hello, I work for a printing company in Montana, we want to print and bind notary books for notary customers here in Montana. My question is when printing the journal pages, do we need to print on specific security paper? Can we just use micro print? is any of this necessary? Thank you!

National Notary Association

15 May 2018

Hello. Please contact the Montana Secretary of State's office at 1-406-444-5379 for assistance.

Christine

01 Jun 2018

This may sound silly but can my employer forced me to use a certain color soft cover journal book even I paid for my own different color hard cover journal book?

National Notary Association

04 Jun 2018

Hi Christine. We're not aware of any state Notary laws that address this issue. What state are you located in, please?

Christine

04 Jun 2018

I m in California. I ordered a journal book but now my employer said I can’t use it due to the color not representing the company....would u clarify it? Thank you.

National Notary Association

04 Jun 2018

Hello. We're sorry, but California's Notary law does not address whether or not an employer may require an employee to use a journal with a specific colored cover or not. The law does state, however, that the journal is the Notary's exclusive property and responsibility: “The journal of notarial acts of a notary public is the exclusive property of that notary public, and shall not be surrendered to an employer upon termination of employment, whether or not the employer paid for the journal, or at any other time. The notary public shall not surrender the journal to any other person ...” (GC 8206[d]).

Helen

29 Jun 2018

I keep a journal despite it not be a requirement in NY state. An aging client wants to use his thumbprint instead of signing my documents and my journal as it is increasingly difficult for him to sign with a pen. Is this permissible in NY?

National Notary Association

29 Jun 2018

Hello. Please see this article for more information: https://www.nationalnotary.org/notary-bulletin/blog/2018/06/hotine-notarize-thumbprint-signature

Karen Pajak

23 Jul 2018

I am a new notary in Maryland and am mostly notarizing lein weavers for my company. Do I need to have my registration book signed for each of these lien waivers, that could get quite tedious.

National Notary Association

24 Jul 2018

Hello. Yes, Maryland requires Notaries to keep a record of all official acts (ACM St. Gov. 18-107). Each entry should include: 1. Name and address of each person appearing before the Notary; 2. Date on which the person(s) appeared; 3. Method by which each person was identified; 4. Type of notarial act; 5. Type of document; 6. Fee charged; 7. Signature(s) of person(s) signing document

Cynthia

31 Jul 2018

Must the individual using notary services, print name, sign name and write in address in journal or are they only required to sign journal and other information can be completed by Notary?

National Notary Association

01 Aug 2018

Hello. Requirements for Notary journal entries vary from state to state. What state are you located in, please?

Terry

08 Aug 2018

If a minor signs a marriage consent form not in the presence of a notary, then the parent signs the book of the notary is the marriagelicense valid? In California

National Notary Association

09 Aug 2018

Hello Terry. We're sorry, but those are legal questions that would need to be answered by a qualified attorney.

Tiffany

25 Aug 2018

In CA i signed a notarized agreement regarding custody. We never did sign the notary book. Is the notarized agreement still a binding contract?

National Notary Association

27 Aug 2018

Hello. We're sorry, but that is a legal question that would need to be answered by a qualified attorney.

Christina Lawrence

29 Aug 2018

I am commissioned in the State of Arkansas. Am I allowed to have 2 notary journals? One would be for work, and one would be for home/travel purposes.

National Notary Association

30 Aug 2018

Hello Christina. Arkansas law does not require Notaries to keep a journal so the state does not set rules for how a journal must be kept in state Notary law. State officials do recommend keeping a journal to Notaries as a way to maintain a record of past notarizations if a previous notarization is asked about in court.

Sara

13 Sep 2018

Does New York require Notaries to keep a journal?

National Notary Association

13 Sep 2018

Hello. No, New York Notaries Public are not required by law to keep a record of the notarial acts they perform.

Wendy Gargiulo

16 Oct 2018

I am a notary in NY. Do I need to keep a journal at work?

National Notary Association

17 Oct 2018

Hello. New York Notaries Public are not required by law to keep a journal of the notarial acts they perform.

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