Update 9-12-16: Some recording offices are rejecting certificates with 'he/she/they' crossed out. The NNA is recommending against marking 'he/she/they' on certificates for documents submitted for recording to prevent possible rejection by recording officials. Is it true that you can no longer alter California Notary certificate wording to be specific to the gender/number of people that you are notarizing for? For example, if a certificate said “he/she/them” could I cross off “she” and “them” if I was notarizing a document for a single male signer? — C.J., San Mateo, CA Effective January 1, 2014, California Civil Code Section 1188 was amended to clarify that the form of the certificate of acknowledgment as prescribed in Section 1189 must be used for all acknowledgments taken in California that will be filed in the state. However, the California Secretary of State has told the NNA that while all of the words prescribed for the certificate of acknowledgment must be present, Notaries are permitted to line through the “he/she/they” on pre-printed wording to make it specific to the person that is appearing before you. Here is a link to the acknowledgment wording as it appears in the CA Notary Statutes. Hotline answers are based on the laws in the state where the question originated and may not reflect the laws of other states. If in doubt, always refer to your own state statutes. – The Editors David Thun is an Associate Editor at the National Notary Association. Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained NNA Hotline counselors to help you with all of your notarial questions. Call (888) 876-0827, Monday through Friday, 5 a.m. to 7 p.m. PST; Saturday, 5 a.m. to 5 p.m. PST.