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Hotline Tip: What Is A Loose Certificate?

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A loose certificate is a notarial certificate that is contained on a separate sheet of paper and is not part of the original document. It is attached — usually stapled — to the document’s signature page. It’s used when:

  • No notarial wording is provided on the document.
  • The provided certificate wording doesn’t comply with state requirements.
  • There is no room for the seal on the document.
  • The preprinted certificate has already been used by another Notary.


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12 May 2015

Please display what a loose certificate looks like or should look like.

National Notary Association

12 May 2015

Hi Sally. You can see some pictures of sample loose certificates at

Joseph Laine

06 Apr 2016


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