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Do I need to record where a signer's ID was issued in my journal?

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Can you clarify if the state of Florida requires a Notary to document in a journal entry where the identification used by the signer was issued? For example, if the signer used a driver’s license, do you need to write in the journal “Florida Driver’s License”?G. M., Florida

A journal is not required for paper notarizations in Florida but is required for online notarizations. Assuming you are performing an online notarization, the statute requires a “notation of the type of government-issued identification credential provided to the online notary public” (FS 117.245[1]). As a journal for paper notarizations is only recommended and not required, there are no specific journal entry requirements. Adding a description of the ID and specifics like the state where the ID was issued is a good standard of professional care.

For more information about Notary journal entry requirements in other states, please see our article “A Notary’s guide to completing journal entries.”

Hotline answers are based on the laws in the state where the question originated and may not reflect the laws of other states. If in doubt, always refer to your own state statutes. – The Editors

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Myrna P. Murrell

23 Oct 2023

I have renewed my notary but when I renewed my notary I am not sure that I have the same authorization as I did when I fist applied and received the Notary certification. What I was authorized to be able to noterize documents in all 50 state and the authority to Marry people. I only paid $25.00 to renew. Am I still authorized to noterize doc. in all 50 state and Marry people?

National Notary Association

23 Oct 2023

Hello. To help us answer your question, can you tell us what state issued your Notary commission, please?


18 Dec 2023

Thank you for providing such needed service for Notary Publics throughout the USA. This is so convenient for all of us Notaries. THANK YOU.

National Notary Association

18 Dec 2023

You're very welcome, we are glad that you found this information helpful. We hope you and your family have a happy and safe holiday season.

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