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How many Notary certificates do I need?

Photo of woman with long dark hair on phone. She is looking at papers in her hand. Text on image reads NNA Hotline Tip.

Do I need to have one acknowledgment form per signature notarized, or can I enter two names on one acknowledgment form?R.O, California

You may write in multiple names on one acknowledgment certificate if the parties are present before you at the time of notarization and there is enough space for the names to be written legibly. A separate certificate for each signer is not required. Additional documents would require their own separate certificates completed in the same manner.

For more information, please see our article, “How to fill out a Notary certificate.”

Hotline answers are based on the laws in the state where the question originated and may not reflect the laws of other states. If in doubt, always refer to your own state statutes. – The Editors

Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained NNA Hotline consultants to help you with all of your notarial questions. Call 1-888-876-0827, Monday through Friday, 6 a.m. to 6:30 p.m. PST; Saturday, 5 a.m. to 5 p.m. PST.

View All: Hotline Tips


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Nancy L. Gould

30 Oct 2023

I renewed my membership but have nothing to show for it. Not sure if I used email or

National Notary Association

30 Oct 2023

Hello. If you contact our Customer Care team at, they can look up your member information and what email they have on file for you.

Tom Thompson

13 Nov 2023

While I only Notarize Corporate Documents for my employer in Pennsylvania and I record each notarization in my journal. Am I to be using Certificates Also?

National Notary Association

13 Nov 2023

Based on what you’ve described, we think it would be best if you contacted our Hotline team by phone and provided them with a more detailed description of the situation. The NNA Hotline: 1-888-876-0827 Mon – Fri: 5:00 a.m. – 7:00 p.m. (PT) Saturday: 5:00 a.m. – 5:00 p.m. (PT) If you’re not an NNA Member or Hotline Subscriber, they will provide you with a one-time courtesy call.

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