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Can I accept an image of a signer's ID?

Photo of woman with long dark hair on phone. She is looking at papers in her hand. Text on image reads NNA Hotline Tip.

Is it okay to notarize in person with an image of a valid ID?R.K., New York

No. The New York Codes, Rules and Regulations Section 182.5(b)(1) requires presentation of the front and back of an identification card issued by a governmental agency. An image of an identification does not constitute an actual identification card.

For more information on rules regarding photocopies or pictures of ID in other states, please see our article, “Can Notaries accept copies of signer IDs?

Hotline answers are based on the laws in the state where the question originated and may not reflect the laws of other states. If in doubt, always refer to your own state statutes. – The Editors

Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained NNA Hotline consultants to help you with all of your notarial questions. Call 1-888-876-0827, Monday through Friday, 6 a.m. to 6:30 p.m. PST; Saturday, 5 a.m. to 5 p.m. PST.

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