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Should I record a signer's license number in my journal?

Do I write the signer's driver license number in the journal entry?G. C., Florida

The State of Florida does not require Notaries to keep a journal for traditional notarizations. In situations where state law does not address this issue, we recommend that you keep a journal but for privacy reasons note just the type of ID and expiration date. 

Notaries in other states should follow their commissioning state's laws regarding entering ID numbers in a journal entry. 

Hotline answers are based on the laws in the state where the question originated and may not reflect the laws of other states. If in doubt, always refer to your own state statutes. – The Editors

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Jack Crawford

21 Mar 2023

I am a CA notary. The instructions in the front of the NNA Notary Journal with sample entries shows that we should record the type of ID along with the number and expiration date, so that's what I do.

National Notary Association

14 Apr 2023

Hello. In California, Notaires must record a statement regarding the type of satisfactory evidence relied on to identify the signer in their journal entry (GC 8206[a]).


02 May 2023

Hi, does Indiana prohibit notaries from documenting the signer's drivers license number in journal?

National Notary Association

04 May 2023

Hello. In Indiana, “A notary public (other than a court clerk notarizing instruments for the court) shall not record in the notary’s record journal: “(1) an identification number that was assigned by a governmental agency or by the United States to the principal and that is set forth on the identification card or passport presented as identification; “(2) any other number that could be used to identify the principal of the document; or “(3) a biometric identifier, including a fingerprint, voice print, and retina or iris image” (75 IAC 7-6-1[a]). “This section does not prohibit a notary public from recording a number related to the mailing address of the principal of the document or the instrument” (75 IAC 7-6-1[b]). “A notary public who inadvertently records information prohibited under subsection (a) must redact such information prior to providing public access to or copies of the notary record book” (75 IAC 7-6-1[d]).


13 Oct 2023

Hello, I am in New York and I am unclear as to whether it is illegal to record an ID # in a Notary Journal. I understand it's not required, however is there a law stating that it is prohibited in New York?

National Notary Association

16 Oct 2023

Hello. You have a responsibility to protect the privacy of your signers and should not ask for sensitive personal information for a journal entry unless required.

Alan Cohen

03 May 2024

In NJ, I always record the ID number of driver’s licenses in my journal. This is how I identify the person. Is this allowed in nj? I also feel it prevents fraud. If not allowed what other info can I use? Thank you

National Notary Association

06 May 2024

Hello. New Jersey does not require or prohibit recording the serial number of an identification card in your journal. You are required to include a brief description of the method of identification and the identification credential presented, if any, including, if applicable, the type, date of issuance, and date of expiration of an identification document (NJSA 52:7-10.18.b).

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