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May I complete my employer's Notary journal for her?

My boss who is an attorney and a Notary asked me to fill in her Notary journal for her with the addresses and IDs of clients. Is it legal for me to do that? She normally fails to fill in her full Notary journal entry when the clients come in, and has asked me to fill in the rest of the information.S. J., California

No, you may not do this for your boss for at least two reasons. First, the statute says that a Notary must keep a journal of all official acts they perform (Government Code 8206(a)(1). It’s your boss’s job as a Notary to do this, not you. Second, the same statute says the journal must be kept in a locked and secured area, under the direct and exclusive control of the Notary. This means your boss can’t give her journal to you to complete, because that would be relinquishing exclusive control of the journal.

Hotline answers are based on the laws in the state where the question originated and may not reflect the laws of other states. If in doubt, always refer to your own state statutes. – The Editors

Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained NNA Hotline counselors to help you with all of your notarial questions. Call 1-888-876-0827, Monday through Friday, 6 a.m. to 6:30 p.m. PST; Saturday, 5 a.m. to 5 p.m. PST.


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Abdulkarim m SILMI

31 May 2022

I need to renew my notary authorization being a notary public for last 10 years expired last week

National Notary Association

31 May 2022

Hello. You can contact our Customer Care team at to ask for help with your renewal.

Mary Lougee

10 Apr 2023

I have paid for my notify back in February and have called and spoke with someone as to why I still have not received anything. Can you or some let me know what is going on with my order .

National Notary Association

11 Apr 2023

Hello. You can contact our Customer Care team directly at for assistance.

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