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May I Notarize A Printed Copy Of An Electronic Signature?

New Hotline Resized 3My boss sent me an email with a letter attached. The letter contains his electronic signature. Can I print a hardcopy of that letter and (wet) notarize the hardcopy? — J.F., Delaware

To perform any notarization in Delaware, state law requires that the signer (your boss) personally appear before you. If you print a hardcopy of the letter, you must witness his signature or he must personally acknowledge that he signed the document for you to notarize.

Hotline answers are based on the laws in the state where the question originated and may not reflect the laws of other states. If in doubt, always refer to your own state statutes. – The Editors

Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained NNA Hotline counselors to help you with all of your notarial questions. Call 1-888-876-0827, Monday through Friday, 5 a.m. to 7 p.m. PST; Saturday, 5 a.m. to 5 p.m. PST.


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Margaret Paddock

11 Dec 2017

In AZ. you, as the notary would have to make the copy and there is a specific form to use for notarizing that. As always, check your state law first.

Greg Godwin

11 Dec 2017

Obviously the boss would have to personally appear and acknowledge his signature. I think the question would be - can he acknowledge his electronic signature?

Mellissa Roszkowicz

27 Dec 2017

How about... can you notarize an electronic signature at all? I’ve not heard of any state that allows a notary to notarize a fax, emailed or electronic signature (such as DocuSign) document.

National Notary Association

05 Jan 2018

Hello. One state that has authorized certain Notaries to perform electronic notarizations is Virginia. For more information, see here:

Lucia Araujo

09 Jan 2018

I don’t received any approval for notary from you national notary association


09 Jan 2018

What about in California?

National Notary Association

10 Jan 2018

Hello. The state of California has not yet adopted statutes or regulations expressly and comprehensively establishing rules, definitions and procedures for electronic notarization.


13 Mar 2018

Isn't an electronic notarization different from notarizing an electronic signature though? And in CA wouldn't it depend on the form of notarization? Since you don't need to witness the signature an acknowledgment would be one thing since the person can still appear before you and say that is their signature; they signed it.

Paula Meaney

16 May 2018

What about the State of Maryland?

National Notary Association

16 May 2018

Hello. The state of Maryland has not yet adopted statutes or regulations expressly establishing rules, definitions and procedures for electronic notarization. For some types of notarizations, it would simply not be possible. For example, if the Notary was asked to witness the signing in the Notary's official capacity, the printed signature could not be notarized because witnessing a signature requires the Maryland Notary to observe the signing of the document.

Miguel Molano

11 Jun 2018

What about in Florida? Should an e-signed document be notarized? What law regulates it?

National Notary Association

11 Jun 2018

Hello. Florida electronic signature rules can be found in Florida Statutes 668.50[1] through 668.50[20]).

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