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May I Notarize A Printed Copy Of An Electronic Signature?

New Hotline Resized 3My boss sent me an email with a letter attached. The letter contains his electronic signature. Can I print a hardcopy of that letter and (wet) notarize the hardcopy? — J.F., Delaware

To perform any notarization in Delaware, state law requires that the signer (your boss) personally appear before you. If you print a hardcopy of the letter, you must witness his signature or he must personally acknowledge that he signed the document for you to notarize.

Hotline answers are based on the laws in the state where the question originated and may not reflect the laws of other states. If in doubt, always refer to your own state statutes. – The Editors

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19 Comments

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Margaret Paddock

11 Dec 2017

In AZ. you, as the notary would have to make the copy and there is a specific form to use for notarizing that. As always, check your state law first.

Greg Godwin

11 Dec 2017

Obviously the boss would have to personally appear and acknowledge his signature. I think the question would be - can he acknowledge his electronic signature?

Mellissa Roszkowicz

27 Dec 2017

How about... can you notarize an electronic signature at all? I’ve not heard of any state that allows a notary to notarize a fax, emailed or electronic signature (such as DocuSign) document.

National Notary Association

05 Jan 2018

Hello. One state that has authorized certain Notaries to perform electronic notarizations is Virginia. For more information, see here: https://commonwealth.virginia.gov/official-documents/notary-commissions/enotary-faq/

Lucia Araujo

09 Jan 2018

I don’t received any approval for notary from you national notary association

Angela

09 Jan 2018

What about in California?

National Notary Association

10 Jan 2018

Hello. The state of California has not yet adopted statutes or regulations expressly and comprehensively establishing rules, definitions and procedures for electronic notarization.

Melissa

13 Mar 2018

Isn't an electronic notarization different from notarizing an electronic signature though? And in CA wouldn't it depend on the form of notarization? Since you don't need to witness the signature an acknowledgment would be one thing since the person can still appear before you and say that is their signature; they signed it.

Paula Meaney

16 May 2018

What about the State of Maryland?

National Notary Association

16 May 2018

Hello. The state of Maryland has not yet adopted statutes or regulations expressly establishing rules, definitions and procedures for electronic notarization. For some types of notarizations, it would simply not be possible. For example, if the Notary was asked to witness the signing in the Notary's official capacity, the printed signature could not be notarized because witnessing a signature requires the Maryland Notary to observe the signing of the document.

Miguel Molano

11 Jun 2018

What about in Florida? Should an e-signed document be notarized? What law regulates it?

National Notary Association

11 Jun 2018

Hello. Florida electronic signature rules can be found in Florida Statutes 668.50[1] through 668.50[20]).

paul

28 Jan 2019

Generally, (or if a state law is on point which states allow this) can you wet sign a document, upload it to a electronic portal, and electronically notarize the document? Assume parties are in the same room.

National Notary Association

28 Jan 2019

Hi Paul. To help us answer your question can you please tell us what state you are commissioned in?

Paul

30 Jan 2019

I'm commissioned in Utah, but my question is "generally" or "if a state law is on point, which states allow this." So the question is more of a general question for all states.

National Notary Association

06 Feb 2019

Hi Paul. Since every state's laws regarding electronic signatures and notarizations are different, it's not feasible for us "general" answer to this question. This does not mean the unusual situation you describe won't be addressed in the future by state lawmakers, but at this time there is not a general nationwide standard practice for the scenario you describe.

Lavinia

05 Feb 2019

Hello - How about in IL? Someone just sent me a document that was electronically signed and asked for it to be notarized. I can't find that this is allowed. Any info on this?

National Notary Association

06 Feb 2019

Hello. Illinois has not not yet adopted statutes or regulations expressly and comprehensively establishing rules, definitions and procedures for electronic notarization.

Paul

01 Apr 2019

Do you know of any state that allows you wet sign a document, upload it to a electronic portal, and electronically notarize the document? Assume parties are in the same room.

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