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Can I Use Shortcuts For Repeat Information In My Journal?

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When making entries in my journal, if I have repetitive information such as “Address where notarization performed,” can I draw a line to indicate it is the same information as the previously written entry?R.S., California

Technically, you could do this, but we don’t recommend it. California Notaries must complete a full journal entry for each notarial act with the elements that are required by law. The address of the notarization is not a required entry. That said, however, if you were requested by a member of the public to provide a photocopy of a line in the journal (see Government Code 8206[c]) that contained this shortcut, the entry would have incomplete information. For this reason, we recommend that you complete the optional entries in your journal just as you do the required ones. 

Hotline answers are based on the laws in the state where the question originated and may not reflect the laws of other states. If in doubt, always refer to your own state statutes. – The Editors

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2 Comments

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LH, California

13 Feb 2017

If the majority of your notarizations are located at the same place, is it acceptable to use a stamp for that address rather than hand writing it?

Thomas F Doyle Jr

14 Feb 2017

I would like to get business cards with NSA logo thanks

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