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What Address Do I Record In My Notary Journal?

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If a signer’s address on their ID is not the same as their current address, which address do you record in your journal? —  R.S., Arizona

The statute (ARS 41-319) only requires the “address” of each person for whom a notarial act is performed. However, the Arizona Secretary of State’s Notary Public Reference Manual suggests, “To ensure accurate documentation of identification information, the Notary should record the signer’s name and address in his or her journal as provided on the ID.”

Hotline answers are based on the laws in the state where the question originated and may not reflect the laws of other states. If in doubt, always refer to your own state statutes. – The Editors

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Additional Resources:

How To Complete A Journal Entry

 

 

 

7 Comments

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Nancy

01 Aug 2016

I only notarize papers of people I work with and they have always insisted I put their work address and that is what I've always done? Am I wrong?

National Notary Association

01 Aug 2016

Hello Nancy. To help us answer your question, can you please tell us what state you are commissioned in?

Vickee Donoho

01 Aug 2016

I'm from California. When taking the seminar, I was told the signer's address wasn't even one of the journal items required. Also, what good is an address on an ID if the person no longer lives there. Why not use their current address?

National Notary Association

02 Aug 2016

Hello. Different states have different requirements regarding what information must be recorded in a journal entry. The original question was asked by a Notary from Arizona, which does require an address in the journal entry. The recommendation in the article is provided in a publication of the Arizona Secretary of State's office.

Saida

07 Aug 2016

How To notarize apostile?

National Notary Association

09 Aug 2016

Hello. An apostille authenticates a notarization on a document. More information can be found in this article: https://www.nationalnotary.org/notary-bulletin/blog/2015/07/notary-basics-understanding-apostilles

Angi

17 Feb 2017

If a signer’s address on their ID is not the same as their current address, which address do I record in my journal? LA, California

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