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Can I Notarize If The Document Will Be Sent Outside My State?

NNA Hotline Tips For Notaries

I’m a Notary in Texas and a signer is asking me to notarize an affidavit of gift of motor vehicle going to New Mexico. Can I notarize both the affidavit of donor and affidavit of recipient if they are both presented to me in Texas? The documents will be sent from Texas to New Mexico once notarized.

Yes, as a Texas Notary Public you can notarize both signatures as long as the signers personally appear before you. Make sure that there is room to make a clear impression of your commission stamp on the forms and that the correct notarial wording is used.  If there is no room for a clear impression of your stamp, then attach a loose certificate of the same notarial act. Only fill out the attached loose certificate, then sign, stamp and staple the certificate to the affidavit. 

As a general rule, it’s quite common for documents prepared in one state to be notarized in another. States will accept documents notarized out of state provided that the Notary performing the notarial act follows all rules for notarizing the document in the state in which the document is notarized.

Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained NNA Hotline counselors to help you with all of your notarial questions. Call (888) 876-0827,Monday through Friday, 6 a.m. to 6:30 p.m. PST; Saturday, 5 a.m. to 5 p.m. PST.

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Rod Foster

03 Nov 2014

I am wondering what the direction of Loan Signers is... it seems like there are a good percentage of closing going on over the internet which does not require notarization. Can you give me some direction on this.

National Notary Association

03 Nov 2014

Hello Rod, If you are interested in information about eClosings, these articles may be helpful to you: Q&A: eClosing Issues From A Notary's Point Of View: CFPB Launching Pilot eClosing Program:


05 Nov 2014

My question is, if both persons appear in front of you to sign the document at different times you the attach two loose certificates, right?

Ralph Wedertz

07 Nov 2014

I can't believe that any commissioned notary would ask this question? Does anyone ever read their state notary manual any more?

Jonathan Shannon

11 May 2017

If I have a court certificate notarized in Florida, then filed in Arkansas, does the notary language need to follow Arkansas' requirements or Florida's requirements? Thanks!

National Notary Association

12 May 2017

Hello. You would need to contact the agency in Arkansas where the document is to be file to ask if they have specific requirements for the notarial certificate language.

Mary Getz

25 Oct 2017

I have been asked to notarize a document for a signer who lives out of my state. Is this acceptable?

National Notary Association

25 Oct 2017

Hello Mary, can you please tell us what state you are commissioned in?


22 Jan 2019

I'm being asked to notarize a document from the Florida Civil Court. I am in NYC and the document already has the state and county filled in and under my signature line it states "signature of Notary Public, state of Florida". Can I simply change the venue and sign or must the document be notarized within the state of Florida?

National Notary Association

22 Jan 2019

Based on what you’ve described, we think it would be best if you contacted our Hotline team by phone and provided them with a more detailed description of the situation. The NNA Hotline: 1-888-876-0827 Mon – Fri: 5:00 a.m. – 7:00 p.m. (PT) Saturday: 5:00 a.m. – 5:00 p.m. (PT) If you’re not an NNA Member or Hotline Subscriber, they will provide you with a one-time courtesy call.


22 Jun 2019

I have a signed notarized Small Estate Affidavit I live in Idaho, My Dad Passed away in Oklahoma and his accounts are in Texas, Pennsylvania, Boston, Washington DC and possibly one in California. Can I use My Idaho small estate affidavit for all of these or am I supposed to get one for every state. a Bank in Idaho is really making me search for this seemingly silly bit of information.

National Notary Association

24 Jun 2019

Hello. We are sorry, but any questions regarding the legal jurisdiction an affidavit may be used in would need to be answered by a qualified attorney.

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