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Hotline Tip: Dealing With Multi-Page Documents

NNA Hotline Tips For NotariesWhen we notarize a document, do we need to include in our journal the actual number of pages the document contains, or simply the number we were required to notarize? Also, if we notarize a three-page document, do we create three separate journal entries, or just one? – J.C., Hollywood, CA

Noting the number of pages in your journal is not expressly required by California law, but is recommended as a best practice by the NNA. You would include the total number of pages in the document, including the acknowledgment or jurat certificate. For example, if you have a three-page document and you attach a loose acknowledgment certificate, you would record four total pages in your journal.

A single document requires one line item in the journal, as long as it contains only one notarized signature.

Hotline answers are based on the laws in the state where the question originated and may not reflect the laws of other states. If in doubt, always refer to your own state statutes. — The Editors

Kelle Clarke is a Contributing Editor with the National Notary Association.

Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained NNA Hotline counselors to help you with all of your notarial questions. Call (888) 876-0827, Monday through Friday, 5 a.m. to 7 p.m. PST; Saturday, 5 a.m. to 5 p.m. PST


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Audrey Jane Spaulding

15 Jul 2014

I have always just put down the Regular Signatures and the Notarized ones. never the numbers of pages in a document signing, Sometimes there are as many as 160 pgs


16 Jan 2017


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