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Hotline Tip: Dealing with multi-page documents

NNA Hotline Tips For NotariesWhen we notarize a document, do we need to include in our journal the actual number of pages the document contains, or simply the number we were required to notarize? Also, if we notarize a three-page document, do we create three separate journal entries, or just one? – J.C., Hollywood, CA

Updated 12-1-23. Noting the number of pages in your journal is not expressly required by California law.

If you find the number of pages important to add, it may be included as additional information.

A single document requires one line item in the journal, as long as it contains only one notarized signature.

Hotline answers are based on the laws in the state where the question originated and may not reflect the laws of other states. If in doubt, always refer to your own state statutes. — The Editors

Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained NNA Hotline counselors to help you with all of your notarial questions. Call (888) 876-0827, Monday through Friday, 5 a.m. to 7 p.m. PST; Saturday, 5 a.m. to 5 p.m. PST

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Audrey Jane Spaulding

15 Jul 2014

I have always just put down the Regular Signatures and the Notarized ones. never the numbers of pages in a document signing, Sometimes there are as many as 160 pgs


16 Jan 2017


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