Hotline Tip: Are Thumbprints Required For All Notarizations?

Is it necessary to obtain thumbprints for every document that is notarized in California, or does that rule just apply to deeds? — J.B., Costa Mesa, CA

Current law requires a journal thumbprint for all documents affecting real property — not just deeds, quitclaim deeds and deeds of trust — as well as all power of attorney documents (Government Code, Section 8206). The only exceptions are a trustee's deed resulting from a decree of foreclosure; a nonjudicial foreclosure pursuant to Civil Code Section 2924 or a deed of reconveyance.

On all other documents, obtaining the signer’s thumbprint in the journal is not required; however, it is a practice that is recommended by the National Notary Association. Increasingly, Notaries are asking document signers to leave a thumbprint for all notarial transactions. It is a strong deterrent to forgery, as it represents absolute proof of the signer's identity and proves the signer was present before the Notary. Nothing prevents a Notary from asking for a thumbprint for every notarial act, if the signer is willing. However, a Notary may not refuse to notarize a document if the signer has complied with all other laws governing notarization and the document type is not one that requires a journal thumbprint.

Hotline answers are based on the laws in the state where the question originated and may not reflect the laws of other states. If in doubt, always refer to your own state statutes.— The Editors

Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained NNA Hotline counselors to help you with all of your notarial questions. Call (888) 876-0827, Monday through Friday, 5 a.m. to 7 p.m. PST; Saturday, 5 a.m. to 5 p.m. PST

76 Comments

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Ralienne Garcia

18 Jan 2017

Need to know

Jacqueline A Phillips

29 May 2017

Does this law apply to Virginia notaries?

Patti Sienko

31 May 2017

does Nevada require thumb prints in notary book/ on documents?

National Notary Association

01 Jun 2017

Hello. No, Nevada does not require a thumbprint for a Notary's journal entry.

Does Nevada have a Master Notary List so I can locate a notary on a Document

Hello. Your best option if you are attempting to locate a Notary would be to contact the NV Secretary of State's office at 1-775-684-5708 and ask if they can assist you with your query.

Molly Dayton

14 Jun 2017

Is a thumbprint required for the state of Michigan on notaries?

Hello Molly. Because Michigan Notaries are not required by law to keep a journal, there is no requirement to take a thumbprint in Michigan for your Notary journal entries.

Larry

30 Jun 2017

Does it make a legal difference in California WHICH thumb is used for a print?

03 Jul 2017

“If the document to be notarized is a deed, quitclaim deed, deed of trust or other document affecting real property, or a power of attorney document, the notary public shall require the party signing the document to place his or her right thumbprint in the journal. If the right thumbprint is not available, then the notary shall have the party use his or her left thumb, or any available finger and shall so indicate in the journal." (GC 8206[a][2][G]).

Rosie

20 Jul 2017

Is a copyright assignment considered 'real property'? I'm doing a lot of these to transfer the ownership of artwork over to the company I work for and can't find anything saying I need to acquire a thumb print. I know, best practice and all, but I would like to just know for my own information and in case someone ever refuses.

Ana Karina rodriguez

22 Sep 2017

Is a thumbprint required for CA notarization if it was an acknowledgment for a court letter not affecting or related to real property

Please see this article for more information: https://www.nationalnotary.org/notary-bulletin/blog/2017/06/everything-california-notary-know-thumbprints

Carolyn

16 Apr 2018

Does the state of Maryland requires thumb print?

17 Apr 2018

Hello. No, Maryland does not require Notaries to obtain a thumbprint for their journal entries.

Carrie Wiedmaier

27 Apr 2018

My new notary journal has a space for fingerprints. Is this required in the State of Arizona? If so, just certain documents; or all documents?

30 Apr 2018

Hello. Arizona Notaries are not required to ask for a fingerprint for journal entries. An AZ Notary's journal must include the following information: 1. The date of the notarial act; 2. A description of the document or type of notarial act; 3. The printed full name, signature and address of each person for whom a notarial act is performed; 4. The type of satisfactory evidence of identity for each person for whom the notarial act is performed, if other than the Notary’s personal knowledge, including a description of the identification document, its serial or ID number, and its date of issuance or expiration; 5. The fee, if any, charged for the notarial act. (ARS 41-319[A])

Paula

My new notary journal has a space for fingerprints. Is this required in the State of Washington? If so, just certain documents; or all documents?

Hello. Effective July 1, 2018, Washington Notaries will be required to keep a journal of their acts and must record the following information in their journal entries: (a) the date and time of the notarial act; (b) a description of the record, if any; (c) a description of the notarial act; (d) the full name and address of each individual for whom a notarial act is performed; and (e) any additional information as required by the Director of Licensing in rule. For more information, please see here: https://www.nationalnotary.org/knowledge-center/news/law-updates/wa-senate-bill-5081

Shelley

26 Jun 2018

Does Kentucky require a thumbprint in the notary journal?

27 Jun 2018

Hello. No, Kentucky does not require Notaries to keep a journal, though state officials recommend it.

Carla Whitfield

28 Oct 2018

Thank you

Aneika Moore

06 Nov 2018

Hi, Does Mississippi require thumbprints?

07 Nov 2018

Hello. Mississippi does not require thumbprints for Notary journal entries.

Jonathan Zimmer

11 Feb 2019

Does the District of Columbia require thumbprints for Notary journal entries?

12 Feb 2019

Hello. No.

inez reddick

Does NJ require thumbprint ?

15 Feb 2019

Hello. New Jersey does not have a journal requirement for its Notaries, so state law does not provide guidance regarding taking a thumbprint for a journal entry.

Chris Hancock

02 Sep 2019

Does Maine require thumbprints? For like anything?

03 Sep 2019

Hello. The following is from Maine's Notary Public Handbook and Resource Guide: “Maine law does not allow nor does it require, as some other states do, a Notary Public to record a finger or thumb print in a notarial record book or journal. The Secretary of State strongly recommends that Notaries Public do not undertake finger printing in any way until Maine law determines the need for this process as part of standard notarial practice”

Anna

16 Sep 2019

Does New York state require thumbprint ?

23 Sep 2019

Hello. New York does not have a journal requirement for Notaries, and therefore does not require a journal entry thumbprint from the signer.

Bailey.a.delight@gmail.com

25 Nov 2019

Does MO require a thumbprint

Hello. No, Missouri does not require a signer's thumbprint for a Notary's journal entry. The following information is required for a MO Notary's journal (RSMo 486.260): 1. The month, day and year of notarization; 2. The type of notarization (e.g., acknowledgment or jurat); 3. The type of document notarized; 4. The name, signature and address of the signer; 5. The identification used to identify the signer; 6. The fee charged for the notarization.

Deborah Barry

31 Jan 2020

Does the State of New York require a notary to keep a journal of entries, also is a thumbprint required?

Hello. No, New York does not have a journal requirement and does not require Notaries to take a thumbprint for a journal entry.

Lisa Kornacki

04 May 2020

Does WI require thumbprints on all journal entries?

05 May 2020

Hello. No, Wisconsin does not require its Notaries to keep a journal.

Sarah Ellis

07 May 2020

Does Hawaii require a thumbprint in notary journal

08 May 2020

Hello. No, Hawaii does not require a thumbprint for journal entries.

boyce ennis

15 Jun 2020

does NJ require a thumbprint in their journal?

Hello. New Jersey does not have a journal requirement, so the state does not provide guidelines regarding thumbprints in journal entries.

B Landis

17 Jul 2020

Does PA require a thumbprint in their journal?

24 Jul 2020

Hello. No, a thumbprint is not a required element for a journal entry under PA state law.

Sherry A

04 Aug 2020

Does Kansas require thumbprint in journal?

05 Aug 2020

Hello. No, Kansas does not have a Notary journal requirement.

Sharon Gaston

11 Aug 2020

Does Alabama require a thumbprint and journal???

Hello. No, Alabama does not have a journal requirement.

Lori Bolland

08 Jan 2021

Does Idaho require a fingerprint to notarize?

Hello. Idaho does not require Notaries to keep a journal, so there is no requirement to obtain a signer's thumbprint for a journal entry.

Raquel Mayfield

20 Jan 2021

Does Missouri require a thumbprint for any nortarization? Any exceptions for certain documents?

21 Jan 2021

Hello. No, a thumbprint is not required for Missouri Notary journal entries. The following entries are required for each notarial act (RSMo 486.705.1): The date and time of notarization; The type of notarization (e.g., acknowledgment or jurat); The title, type or description of the document or proceeding; The printed name, signature and address of each principal or printed name and address of each requester of fact; The evidence of identity of each principal whether by personal knowledge, a notation of the type of ID, its issuing agency, serial or identification number and date of issuance or expiration, the handwritten signature and name of each credible witness, and for witnesses not personally known to the Notary, a description of the IDs relied on by the Notary; The fee, if any, charged for the notarization. The address where the notarization was performed, if not the address of the Notary’s regular place of work or business.

adrina60@gmail.com

Does TN require thumbprints?

Hello. No, Tennessee Notary journal entries do not require a thumbprint. However, electronic records of online notarizations must include evidence of the identity of each principal involved in the transaction or proceeding in the form of: “1. A statement that the principal(s) is personally known to the online notary public; or both “2. A notation of the type of identification document provided to the online notary public for each principal; and “3. A notation that the principal(s) completed identity proofing and credential analysis procedures described by Rule 1360-07-03-.05 and both were satisfactory to verify the identity of the principal(s)” (RRT 1360-07-03-.03[8]).

Lisa M Medearis

11 Mar 2021

Washington state?

Hello. No, Washington Notaries are not required to take a signer thumbprint for journal entries.

Teirra

23 Mar 2021

Hello, does the state of Ohio require a thumbprint in the notary journal?

01 Apr 2021

Hello. Ohio only requires Notaries who perform online notarizations to keep an electronic journal (ORC 147.65). A thumbprint is not a requirement for an electronic journal entry.

Roshan Richardson

03 Apr 2021

Does Illinois require thumb prints?

06 Apr 2021

Hello. Because Illinois does not require Notaries to maintain a journal of their acts, there is no requirement to take a signer's thumbprint for a journal entry in Illinois.

Shana Fuller

01 Jul 2021

Does Oklahoma require a fingerprint for my journal?

02 Jul 2021

Hello. No. Oklahoma requires journal entries for remote notarizations (49 OS 206.A), absentee ballot affidavits (26 OS 14-108.1.B) and protests (49 OS 7). A fingerprint is not one of the requirements for these journal entries.

11 Jul 2021

Is a thumbprint required under any circumstances in KY?

14 Jul 2021

Hello. Kentucky requires online Notaries public to maintain an electronic journal of any electronic notarizations they perform (KRS 423.380[1]). However, the state does not require a signer thumbprint for electronic journal entries.

Yvonne Mason

08 Sep 2021

Is it required in Maryland?

10 Sep 2021

Hello. No, Maryland does not require Notaries to obtain a signer's thumbprint for a journal entry.

e. garcia

23 Dec 2021

Hello. I was advised by a notary that it is wise to do the thumbprint on the journal in NY due to change of signatures & fraud attempt. I understand that the individual may declines to add his/her thumbprint on my notary journal but I was advised again that I have to be consistent with my book. It can be considered in my opinion profiling. Am I right or wrong?

13 Jan 2022

The NNA does not recommend recording thumb/finger prints in the journal unless it is specifically required by law. New York does not have this requirement, and as such, we do not recommend recording thumb/finger prints.

Sherry Johnson

06 Jan 2022

Does the State of Ks. now require signer's thumbprint for Notary Public Records book?

10 Jan 2022

Hello. Kansas Notaries are not required to obtain a signer thumbprint for journal entries.

dajenkins1957@gmail.com

27 Jan 2022

Is a thumbprint required in Georgia for by a signer for journal entries?

28 Jan 2022

Hello. Georgia does not have a journal requirement.

Ashley Reppert

08 Mar 2022

Does the state of Utah require a thumbprint for any documents or general journal entries?

11 Mar 2022

Hello. Utah does not require a thumbprint for a Notary's journal entry. A journal is required for remote notarizations (UCA 46-1-13); but is optional for all other notarial acts.

robin@trpfs.com

19 Oct 2022

Does the state of PA require thumbprints?

21 Oct 2022

Hello. No, Pennsylvania does not require signer thumbprints for journal entries.

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