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Notary Bulletin

Hotline Tip: Can I Still Use My Outdated Stamp For Notarization?

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If my commission has been renewed but I do not yet have a seal with the new expiration date, can I use my current stamp, strike out the old date, and hand-write the new expiration date?

While the law requires that every Notary shall include on each act, instrument, or attestation the expiration date of the Notary’s commission as a Notary public, there is no state statute forbidding you to strike or block out the old date and hand write your new commission expiration date. However, it’s not a practice the NNA recommends, as the receiving agency may question why the date has been changed, who made the change, and whether or not the Notary’s commission is still active. Such questions could delay or even invalidate the notarization. We recommend ordering a new stamp featuring your commission’s updated expiration date.

Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained NNA Hotline counselors to help you with all of your notarial questions. Call (888) 876-0827Monday through Friday, 5 a.m. to 7 p.m. PST; Saturday, 5 a.m. to 5 p.m. PST

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31 Comments

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DIANE ULLOA

05 Oct 2017

My commission is about to expire and I have received the new commission can I start using it even if I have 7 days for the old one to expire?

National Notary Association

05 Oct 2017

Can you tell us what state you are commissioned in, please?

Ferna Geer

10 Jun 2018

same question as above; notary expires 6-11. No stamp yet. will be notarizing documents this week.

National Notary Association

11 Jun 2018

Hello. So that we can answer your question can you please tell us what state you are commissioned in?

Holly Davis

26 Jun 2018

I have renewed my notary in the state of Virginia however my existing notary does not expire for two more months. If I receive my new seal before my existing one expires, is there a preference which expiration date to use?

National Notary Association

27 Jun 2018

Hello. Based on what you’ve described, we think it would be best if you contacted our Hotline team by phone and provided them with a more detailed description of the situation. The NNA Hotline: 1-888-876-0827 Mon – Fri: 5:00 a.m. – 7:00 p.m. (PT) Saturday: 5:00 a.m. – 5:00 p.m. (PT) If you’re not an NNA Member or Hotline Subscriber, they will provide you with a one-time courtesy call.

Oscar Paredes

10 Aug 2018

I lost my current Notary Stamp and have my old one. Is it okay if I strike out the old expiration date and hand write my new one and initial the date on the side? I'll currently in the state of Illinois.

National Notary Association

15 Aug 2018

Hello. No, the Illinois Notary Public Act requires that the expiration date be imprinted on the seal. This date may not be handwritten.

Nosirrah

20 Nov 2018

I have a renewed commission in MD but my new notary stamp hasn't arrived yet. May I use my old stamp and cross out the old expiration date until the new stamp arrives?

National Notary Association

20 Nov 2018

Based on what you’ve described, we think it would be best if you contacted our Hotline team by phone and provided them with a more detailed description of the situation. The NNA Hotline: 1-888-876-0827 Mon – Fri: 5:00 a.m. – 7:00 p.m. (PT) Saturday: 5:00 a.m. – 5:00 p.m. (PT) If you’re not an NNA Member or Hotline Subscriber, they will provide you with a one-time courtesy call.

deb

20 Nov 2018

I have received 2 notarized affidavits, same notary public from California , same commision number and two different expiration dates. One June 2019 & one expires July 2019. How or why would one notary public lady have two different expirations same year? I've already sent a complaint due to the signature not matching her oath signature.

DIANA T.

07 Jan 2019

if I notarize a document and by mistake I used my expired stamp, may I re-stamp the document with my current stamp?

National Notary Association

07 Jan 2019

Hello Diana. To help us answer your question, can you please tell us what state you are commissioned in?

Katy

16 Apr 2019

I have not yet received my updated notary stamp, but can i still use my current one on THE DAY it expires? It expires the 17th, can I use it on the 17th?

National Notary Association

17 Apr 2019

Based on what you’ve described, we think it would be best if you contacted our Hotline team by phone and provided them with a more detailed description of the situation. The NNA Hotline: 1-888-876-0827 Mon – Fri: 5:00 a.m. – 7:00 p.m. (PT) Saturday: 5:00 a.m. – 5:00 p.m. (PT) If you’re not an NNA Member or Hotline Subscriber, they will provide you with a one-time courtesy call.

Betty Granados

20 Apr 2019

If I notarize a document and by mistake I used my expired stamp, may I re-stamp the document with my current stamp? My Commission is in Maricopa County AZ

National Notary Association

22 Apr 2019

Based on what you’ve described, we think it would be best if you contacted our Hotline team by phone and provided them with a more detailed description of the situation. The NNA Hotline: 1-888-876-0827 Mon – Fri: 5:00 a.m. – 7:00 p.m. (PT) Saturday: 5:00 a.m. – 5:00 p.m. (PT) If you’re not an NNA Member or Hotline Subscriber, they will provide you with a one-time courtesy call.

claire freeman

28 May 2020

I am in South Carolina and have renewed my notary status but have not yet ordered a new embossing stamp. Can I use the old stamp and just add the new expiration date under my name or is it best to not use the stamp at all? I just think it looks more official to use the stamp but don't know if it looks bad to use it with old date and just hand-write new date under my name. Thank you!

National Notary Association

29 May 2020

Hello. No, you should not use a Notary seal with expired or outdated information when performing notarizations.

Dawn R. Hall

24 Jun 2020

I just renewed my Ohio notary and I have my new stamp with my new expiration date. My old notary does not expire until August 25, 2020, can I start using my new stamp and expiration date now?

National Notary Association

30 Jun 2020

Based on what you’ve described, we think it would be best if you contacted our Hotline team by phone and provided them with a more detailed description of the situation. The NNA Hotline: 1-888-876-0827 Mon – Fri: 5:00 a.m. – 7:00 p.m. (PT) Saturday: 5:00 a.m. – 5:00 p.m. (PT) If you’re not an NNA Member or Hotline Subscriber, they will provide you with a one-time courtesy call.

Victoria

27 Nov 2020

I am a notary in Florida and I recently got married and changed my last name. My stamp does not expire until 2023 can I use my stamp even though it has my old last name?

National Notary Association

04 Dec 2020

Hello. “Any notary public who lawfully changes his name shall, within 60 days after such change, forthwith request an amended commission from the Secretary of State ... (who) shall issue an amended commission to the notary public in the new name. A rider to the notary public’s bond must accompany the notice of change form. After submitting the required notice of change form and rider to the Secretary of State, the notary public may continue to perform notarial acts in his former name for 60 days or until receipt of the amended commission, whichever date is earlier” (FS 117.05[9]).

Shay Sanderson

28 Dec 2020

My current commission expires in 3 months, and I have renewed and received a new stamp. Do I need to continue using my current stamp that expires in 3 months, or my new stamp that doesn't start for 3 month? Or does this mean I'm unable to notorize anything until my new commission is valid? I'm in Colorado.

National Notary Association

05 Jan 2021

Hello. You can continue to notarize documents with your current stamp that expired in 3 months. The day after it expires, switch over to your new stamp.

Joanne Perez

13 Jan 2021

I'm commissioned in NY and my notary stamp expired Nov. 5th. As of today Jan 13th I have not received my new ID. The $60 check I sent with the renewal application cleared on Nov. 12th. I've been trying to get a hold of someone at the county clerk's office because online when I check for the status it says "no records found." Someone told me I still can use my current stamp for up to 6 months. If I can use it, do I cross out the expiration date and add what should be the next expiration year? Thanks.

National Notary Association

13 Jan 2021

Hello. New York commissions that have expired after March 27, 2020 are currently extended until 1-29-2021. The state has been renewing the extension every 30 days, so please check with us or the NY Department of State's website to see if an additional extension is issued after 1-29. You can line through your expiration date on your seal and write 1-29-2021.There is no additional requirement for you to cite the Executive Order for the extension, but you may want to add this detail in your notary journal. Currently Executive Order 202.87 extended the expiration date of Executive Order 202.11, as continued by Executive Order 28, through January 29, 2021.

Joanne Perez

26 Jan 2021

Hello. I was told by you that NY commissions that have expired after March 27, 2020, are currently extended until 1/29/21. Any updates if NY will receive another extension? My stamp expired back on 11/5/20 and I've tried calling the NY county clerk's office for the status of my renewal and I've not been successful. I tried checking online and no records were found. Please let me know if there's another way I can get status of my renewal application. Thank you.

National Notary Association

26 Jan 2021

Hello. We have not received any information on a new extension for New York at this time, but we will update information in the Notary Bulletin if we are notified of any changes: https://www.nationalnotary.org/notary-bulletin/blog/2020/03/states-emergency-action-remote-notarization

BJ

04 Mar 2021

Need expiration date confirmation. If renewed in 2021, is the expiration year 2024 or 2025?

National Notary Association

05 Mar 2021

Hello. To help us answer your question can you please tell us what state you are commissioned in?

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