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Hotline Tip: Can I Still Use My Outdated Stamp For Notarization?

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If my commission has been renewed but I do not yet have a seal with the new expiration date, can I use my current stamp, strike out the old date, and hand-write the new expiration date?

While the law requires that every Notary shall include on each act, instrument, or attestation the expiration date of the Notary’s commission as a Notary public, there is no state statute forbidding you to strike or block out the old date and hand write your new commission expiration date. However, it’s not a practice the NNA recommends, as the receiving agency may question why the date has been changed, who made the change, and whether or not the Notary’s commission is still active. Such questions could delay or even invalidate the notarization. We recommend ordering a new stamp featuring your commission’s updated expiration date.

Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained NNA Hotline counselors to help you with all of your notarial questions. Call (888) 876-0827Monday through Friday, 5 a.m. to 7 p.m. PST; Saturday, 5 a.m. to 5 p.m. PST

15 Comments

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DIANE ULLOA

05 Oct 2017

My commission is about to expire and I have received the new commission can I start using it even if I have 7 days for the old one to expire?

National Notary Association

05 Oct 2017

Can you tell us what state you are commissioned in, please?

Ferna Geer

10 Jun 2018

same question as above; notary expires 6-11. No stamp yet. will be notarizing documents this week.

National Notary Association

11 Jun 2018

Hello. So that we can answer your question can you please tell us what state you are commissioned in?

Holly Davis

26 Jun 2018

I have renewed my notary in the state of Virginia however my existing notary does not expire for two more months. If I receive my new seal before my existing one expires, is there a preference which expiration date to use?

National Notary Association

27 Jun 2018

Hello. Based on what you’ve described, we think it would be best if you contacted our Hotline team by phone and provided them with a more detailed description of the situation. The NNA Hotline: 1-888-876-0827 Mon – Fri: 5:00 a.m. – 7:00 p.m. (PT) Saturday: 5:00 a.m. – 5:00 p.m. (PT) If you’re not an NNA Member or Hotline Subscriber, they will provide you with a one-time courtesy call.

Oscar Paredes

10 Aug 2018

I lost my current Notary Stamp and have my old one. Is it okay if I strike out the old expiration date and hand write my new one and initial the date on the side? I'll currently in the state of Illinois.

National Notary Association

15 Aug 2018

Hello. No, the Illinois Notary Public Act requires that the expiration date be imprinted on the seal. This date may not be handwritten.

Nosirrah

20 Nov 2018

I have a renewed commission in MD but my new notary stamp hasn't arrived yet. May I use my old stamp and cross out the old expiration date until the new stamp arrives?

National Notary Association

20 Nov 2018

Based on what you’ve described, we think it would be best if you contacted our Hotline team by phone and provided them with a more detailed description of the situation. The NNA Hotline: 1-888-876-0827 Mon – Fri: 5:00 a.m. – 7:00 p.m. (PT) Saturday: 5:00 a.m. – 5:00 p.m. (PT) If you’re not an NNA Member or Hotline Subscriber, they will provide you with a one-time courtesy call.

deb

20 Nov 2018

I have received 2 notarized affidavits, same notary public from California , same commision number and two different expiration dates. One June 2019 & one expires July 2019. How or why would one notary public lady have two different expirations same year? I've already sent a complaint due to the signature not matching her oath signature.

DIANA T.

07 Jan 2019

if I notarize a document and by mistake I used my expired stamp, may I re-stamp the document with my current stamp?

National Notary Association

07 Jan 2019

Hello Diana. To help us answer your question, can you please tell us what state you are commissioned in?

Katy

16 Apr 2019

I have not yet received my updated notary stamp, but can i still use my current one on THE DAY it expires? It expires the 17th, can I use it on the 17th?

National Notary Association

17 Apr 2019

Based on what you’ve described, we think it would be best if you contacted our Hotline team by phone and provided them with a more detailed description of the situation. The NNA Hotline: 1-888-876-0827 Mon – Fri: 5:00 a.m. – 7:00 p.m. (PT) Saturday: 5:00 a.m. – 5:00 p.m. (PT) If you’re not an NNA Member or Hotline Subscriber, they will provide you with a one-time courtesy call.

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