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Hotline Tip: How Do I Notarize A Document Signed By Two People In Different Locations?

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I have a document needing notarized signatures from two people in different locations. Do both signers have to meet and sign the document at the same time and place, or can their signatures be notarized separately? - A.T., Sioux Falls, South Dakota

You may notarize the signature of one person appearing before you and then the second person can appear before a Notary in their city/state and have their signature notarized.

Each Notary will complete notarial wording for the person appearing before them. The notarial wording should include:

  • The location where the notarization was performed (State of......, County of.....);
  • The act that was performed (acknowledgment, jurat, etc);
  • The date of the notarization; and
  • The name of the person whose signature was notarized (".....before me, personally appeared John Doe.....")

This will clearly show that both parties had their signatures notarized — they just appeared at different times/locations before different Notaries.

Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained NNA Hotline counselors to help you with all of your notarial questions. Call (888) 876-0827Monday through Friday, 5 a.m. to 7 p.m. PST; Saturday, 5 a.m. to 5 p.m. PST


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Michael Au Yeung

10 Sep 2015

I live in Santa Ana, California, and my wife live in Seattle, Washington, We separated more than a year, how to separate the two places to do divorce notary.

National Notary Association

10 Sep 2015

Hello. We're sorry but we cannot provide legal advice regarding divorce matters. You would need to contact a divorce attorney for legal instructions regarding divorce proceedings.


22 Oct 2015

My brother had a document notarized about my deceased fathers house. He did it in front of a notary person but I didn't when I signed and didn't even know that it was the paper. Was this iegal for him to do that being I was suppose to be present and what can I do? As for reporting him

National Notary Association

22 Oct 2015

Hello Cindy. Any questions regarding a problem legal document would have to be answered by a qualified attorney. If you suspect document fraud involving a Notary, you can contact your state Attorney General's office or local law enforcement to report it.


18 Nov 2016

I'm a notary public at work. This tip answered my question perfectly. Thank you!


21 May 2017

Hi I need something notarized by me and my husband but husband works overses. Can he sign and I just get it notarized.

National Notary Association

22 May 2017

Hello. No, a Notary may not notarize a signature for an absent signer. You cannot serve as a subscribing witness to vouch for your husband's signature in his absence because you have not witnessed him signing the document. However, it would be possible for your husband to sign the document in the presence of a Notary from the country he is located in and have that Notary notarize his signature.

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