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Hotline Tip: How Do I Notarize A Document Signed By Two People In Different Locations?

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I have a document needing notarized signatures from two people in different locations. Do both signers have to meet and sign the document at the same time and place, or can their signatures be notarized separately? - A.T., Sioux Falls, South Dakota

You may notarize the signature of one person appearing before you and then the second person can appear before a Notary in their city/state and have their signature notarized.

Each Notary will complete notarial wording for the person appearing before them. The notarial wording should include:

  • The location where the notarization was performed (State of......, County of.....);
  • The act that was performed (acknowledgment, jurat, etc);
  • The date of the notarization; and
  • The name of the person whose signature was notarized (".....before me, personally appeared John Doe.....")

This will clearly show that both parties had their signatures notarized — they just appeared at different times/locations before different Notaries.

Confronted with a tricky notarization? Unsure how to proceed? NNA members have unlimited access to our expertly trained NNA Hotline counselors to help you with all of your notarial questions. Call (888) 876-0827Monday through Friday, 5 a.m. to 7 p.m. PST; Saturday, 5 a.m. to 5 p.m. PST

46 Comments

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Michael Au Yeung

10 Sep 2015

I live in Santa Ana, California, and my wife live in Seattle, Washington, We separated more than a year, how to separate the two places to do divorce notary.

National Notary Association

10 Sep 2015

Hello. We're sorry but we cannot provide legal advice regarding divorce matters. You would need to contact a divorce attorney for legal instructions regarding divorce proceedings.

Sarah

21 Oct 2015

My brother had a document notarized about my deceased fathers house. He did it in front of a notary person but I didn't when I signed and didn't even know that it was the paper. Was this iegal for him to do that being I was suppose to be present and what can I do? As for reporting him

National Notary Association

22 Oct 2015

Hello Cindy. Any questions regarding a problem legal document would have to be answered by a qualified attorney. If you suspect document fraud involving a Notary, you can contact your state Attorney General's office or local law enforcement to report it.

MsIngrid22

18 Nov 2016

I'm a notary public at work. This tip answered my question perfectly. Thank you!

DN

21 May 2017

Hi I need something notarized by me and my husband but husband works overses. Can he sign and I just get it notarized.

National Notary Association

22 May 2017

Hello. No, a Notary may not notarize a signature for an absent signer. You cannot serve as a subscribing witness to vouch for your husband's signature in his absence because you have not witnessed him signing the document. However, it would be possible for your husband to sign the document in the presence of a Notary from the country he is located in and have that Notary notarize his signature.

Brittany Wigton

12 Jun 2017

We are selling a motorcycle and the buyer lives 2 hours away and paying 2 separate payments and we are writing an agreement. Can we both sign both copies and have it separately notarized?

National Notary Association

13 Jun 2017

Hello. There is nothing preventing you from having any document notarized provided the notarization is permitted in your state and meets the requirements of state law. However, we cannot answer any questions regarding if the documents are legally binding--any such questions would have to be answered by a qualified attorney.

Lee

15 Jul 2017

We are trying to buy property what do you need do we need to sign have our signatures notarized on the contract and mail to the owner of the property to have his signature notarized on that original contract

National Notary Association

18 Jul 2017

Hello. We're sorry, but you would need to speak with a qualified attorney or real estate professional for help with these questions.

Yaqin

10 Aug 2017

Hello my mother has to sign a grand mothers Poa document and she's pregnant in newyork and my grandmother is in Ohio can my mother sign at a notary in newyork and my grandmother sign the same document in Ohio?

National Notary Association

11 Aug 2017

Hello. We're sorry, but any questions about preparing a power of attorney are legal questions that would need to be answered by a qualified attorney.

Monica

01 Sep 2017

We have one document being signed by two people in two locations. There is only one spot for a notary. Can I copy the notary's verbiage to the end of the document and move the other signature line of the Grantee or Grantor to that area? I just don't know if legally it matters what the signature part looks like or if it is only important that the info area remains unchanged.

National Notary Association

06 Sep 2017

Monica, to help us answer your question can you tell us what state you are commissioned in, please?

Katie

06 Oct 2017

After a paper is notarized. Do both parties have to be there to turn it in?

National Notary Association

06 Oct 2017

Hello. That depends on the requirements of the agency receiving the document.

Ari

08 Nov 2017

I have a coworker who needs a document notatized in Ca. Doc needs to be signed by her and her spouse. Can i notarize if the spouse isn't present if i get written and verbal verification that, that is the spouses signature?

National Notary Association

09 Nov 2017

Hello. No, that is not permitted in California.

Liz

06 Dec 2017

I need to get my ex-husband to sign/notarize a quickclaim deed to remove his name from the house deed in Texas. He does not leave in Texas and there is no way we can see a notary together to make this happen. Can I add a second notary spot at the bottom and specify which notary is affirming which signature was witnessed and be good with both signatures above the notaries? Or do I need to break it up to have my signature and my notary, then my ex-husbands signature and his notary?

National Notary Association

08 Dec 2017

Hello. We recommend you speak to one of our Hotline counselors about this situation. You can reach them by phone at 1-888-876-0827.

David Merfert

14 Jan 2018

In Ohio do both parties have to be present for a title signing or can we sign separate with our own notary

National Notary Association

16 Jan 2018

Hello. You would need to contact the title company for instructions.

Jasmine Croom

28 Feb 2018

Hey I'm renting a room in San Fransico and my husband is in the military and need my lease notarized, but the guy I am renting from is out of the country, how do I go about getting this notarized this accurate

National Notary Association

05 Mar 2018

Hello. Any person who needs their signature notarized must appear physically in person before the Notary. California law prohibits using alternative methods of notarization such as a proof of execution by a subscribing witness for any document affecting real property.

VIcky

14 Mar 2018

can the same notary notarize two different signatures on the same document?

National Notary Association

14 Mar 2018

Yes, but each signer would need to appear before the Notary and present appropriate proof of identity.

Ambrea

28 Mar 2018

If a contract requires notarized signatures by two parties who are in different locations does the document have to be the original for both signatures? For example, if I sign and get the contract notarized do I then have to mail the original copy to the other party for their notarized signature, or can I send a copy of the document with my notarized signature?

National Notary Association

28 Mar 2018

Hello. We're sorry, but any questions regarding whether a transaction requires copies or originals of a document to be sent to a party are legal questions that would need to be answered by a qualified attorney.

Kimberly Kaser

23 Apr 2018

Hello! I need my college transcripts, background check, and medical papers notarized by my country and by the Chinese embassy or someone representing China. How do I go about doing this? I went to my bank and they didn't know because they didn't need my signature? Any guidance would be greatly appreciated.

National Notary Association

23 Apr 2018

Hello Cindy. Consular and embassy officials are usually authorized to notarize documents related to their home nation. You may wish to contact a Chinese consulate or embassy close to your location to ask if they can notarize your documents.

Sarah

14 Aug 2018

I think it will be easy if you need a signature between 2 people with different locations using a digital sign. So there is no need to meet at certain locations just for signatures. Because it will be ineffective from time and other problems. stiply.nl

Belinda

12 Sep 2018

I sent a document to my father who lives in another city than I. He signed the document in front a notary and then sent it back to me via email. I have printed it out and now I must take to a notary so that I can my signature notarized on that same document. Is this OK to do or must it be the original document that I sent.

National Notary Association

12 Sep 2018

Hello. You would need to contact the agency you are submitting the document to in order to ask if they will accept the procedure you are describing, or if they require the original document.

Gretchen Evans

28 Sep 2018

Can a notary sign and stamp verifying someone's signature on a separate page from said signatures? We have been accused of signing a document saying we agreed to terms of a contract but it appears our signatures are copied from the true document and pasted on false document. The notary on this disputed document is on a page separate from our supposed signatures.

National Notary Association

28 Sep 2018

Based on what you’ve described, we think it would be best if you contacted our Hotline team by phone and provided them with a more detailed description of the situation. The NNA Hotline: 1-888-876-0827 Mon – Fri: 5:00 a.m. – 7:00 p.m. (PT) Saturday: 5:00 a.m. – 5:00 p.m. (PT) If you’re not an NNA Member or Hotline Subscriber, they will provide you with a one-time courtesy call.

Gretchen Evans

30 Sep 2018

Can a notary sign and stamp verifying someone's signature on a separate page from said signatures? We have been accused of signing a document saying we agreed to terms of a contract but it appears our signatures are copied from the true document and pasted on false document. The notary on this disputed document is on a page separate from our supposed signatures.

National Notary Association

01 Oct 2018

Based on what you’ve described, we think it would be best if you contacted our Hotline team by phone and provided them with a more detailed description of the situation. The NNA Hotline: 1-888-876-0827 Mon – Fri: 5:00 a.m. – 7:00 p.m. (PT) Saturday: 5:00 a.m. – 5:00 p.m. (PT) If you’re not an NNA Member or Hotline Subscriber, they will provide you with a one-time courtesy call.

Sherry Cardwell

05 Oct 2018

My son and I are both listed on a car title in the state of PA. He has moved to NY and need to have the car registered in NY. I am still in PA but what to get my name off the title. Can I have the title notarized in PA and mail it to him or does he also have to have his signature notarized in PA?

National Notary Association

08 Oct 2018

Hello. You would need to contact the motor vehicle department in New York for instructions.

Carolyn S Nelson

04 Nov 2018

I have some estate documents that notarized signatures of my two children. My daughter lives in Maryland while my son and l live in NJ. Can we get document notarized here and she get her's notarized in Maryland?

National Notary Association

07 Nov 2018

Hello. We would recommend that you contact a qualified attorney to ask if an out-of-state notarization is acceptable for the documents.

Kendra Carter

12 Feb 2019

Hello. My sister and I are buying a piece of land. She lives in another state. I mailed the documents for her to sign first. But there is only room for one notary. Does the notary just attach the notary wording? Or how does that work?

National Notary Association

12 Feb 2019

Based on what you’ve described, we think it would be best if you contacted our Hotline team by phone and provided them with a more detailed description of the situation. The NNA Hotline: 1-888-876-0827 Mon – Fri: 5:00 a.m. – 7:00 p.m. (PT) Saturday: 5:00 a.m. – 5:00 p.m. (PT) If you’re not an NNA Member or Hotline Subscriber, they will provide you with a one-time courtesy call.

Mark

18 Mar 2019

Here in New Mexico we have 5 different people needing notarized signatures on a transfer of partnership share. Two of the people will not be present at time when the others are able to sign. May those two sign with a different notary, on a different day, and deliver it to the others for signature with a second notary?

National Notary Association

20 Mar 2019

Based on what you’ve described, we think it would be best if you contacted our Hotline team by phone and provided them with a more detailed description of the situation. The NNA Hotline: 1-888-876-0827 Mon – Fri: 5:00 a.m. – 7:00 p.m. (PT) Saturday: 5:00 a.m. – 5:00 p.m. (PT) If you’re not an NNA Member or Hotline Subscriber, they will provide you with a one-time courtesy call.

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